Thames Valley kings – Wheelchair Basketball Club AGM Saturday 4th November 2023, 12noon Location: Kennet Leisure Centre, Stoney Lane, Thatcham, RG19 4LJ ## Agenda Present: Jacqueline Scoins-Cass (chair and minutes), Alice Warne, Dave Carter, Catherine and Tom Argar, Joe Hunphreys, Corey Bloomfield, Chris Nash, Steve and Jamie Bamford, Rebecca Williamson, Alannah and Damerco Tulloch Apologies: Peter Scoins, Denise Drammis and Steph Johnson Minutes of last AGM: Agreed as accurate by Dave Cater and Chris Nash ## Chair person report: ## **Chair person report 2022-2023** - Kings achieved Charity status in March of 2020 this is our Fourth AGM as a CIO. - Kings finished the Season with a Division 1,2 and 3 teams, alongside our Junior league team doing well. Sadly Grant Barker has decided to leave Kings and set up his own team and has transferred the division 1 and 2 teams with him to his new club. Kings thank Grant for all his time volunteered over a number of years. - The Division 1 South team played matches Plymouth Fusion, Southern Sharks, Jaguars (Newark), CWBA (Coventry), High Rollers (Chelmsford), London Titians and Exeter Otters. The Division 2 South team played matches against Plymouth Fusion, Brixton Ballers, Aylesbury Aces, Blackhawks (Woking), London Titians, Swansea Storm and Cardiff Met Arches. The Division 3 South team played matches against, Folkestone Arrows, Hampshire Harriers, Hereward Heat , Aylesbury Aces, Southern Sharks. Kings junior league team played in 3 rounds of junior league against The Bears (Warwickshire), Aylesbury Aces and London Titians - Jacqueline Thanked the players who have decided to stay with Kings and look forward to playing in the Division 3 South this coming season, in what will be a transition season for the Club. This year will also be the first year that we have not had enough junior league aged players to field a team in junior league. There has been a national trend in a lower number of junior players taking up the sport. A massive Thank you to everyone how has helped out with the club over the last year, it’s made a big difference. The club is run by 100% volunteer time; thank you to the Trustee and other volunteers within the club. Thank you also to the coaching volunteers Grant, Pat, Peter R, Reece, Liam and Denise who give up so much of their time to coach. A Big Thank you to Dave for processing all the financial information. A massive thank you also to Peter S for all his hard work on the social media front for raising Kings profile, the award night and Match day information. Thank You to you all for making Kings what it is today. Page 1 of 3 AGM Minutes 4[th] November 2023 ## Accounts: Dave explained the accounts as below and stated that there was a full itemised accounts if anyone wanted to look at them. Page 2 of 3 AGM Minutes 4[th] November 2023 ## Election of Club Officers: (names and current position holders) - Chairperson - _Jacqueline Scoins-Cass MBE_ - Vice chairperson - _Alice Warne (appointed – first: Steve Bamford and seconded: Dave Carter)_ - Secretary - _Peter Rapley_ - Head of Finance – _Dave Carter_ - Head of Marketing – _Peter Scoins_ - Welfare officer - _Alice Warne_ Vacant roles that we are currently not looking to appoint as trustee roles but roles within the club to assist with the running: - Player’s spokesperson / Club Captain – _vacant_ - Events Coordinator - vacant - Members without Portfolio – vacant total number of Trustee members not to exceed 12 people ## Election of members to working Groups: - 20[th] birthday celebrations for 2024 - Fundraising group - Friendly, Events and league matches group Tom, Steve, Joe and Alannah offered their support with the above. ## – Subscriptions per month paid as a standing order to be reviewed and agreed: This includes Saturday training session fee, league fees and match fees Example fees: £63 venue hire for 1 league matches (2hours) at the hurst (plus refs expenses) £68 for a 3 hour training session at kennet £600 per season on refs expenses Total to be paid per month over a 12 month period per member of Kings: £40 per month for 2 training sessions a week (league player) £35 per month for 1 training session a week (league player) £20 per month for none league player – training only £10 per month for none league player – Junior training only £6 one off training session attendance All in attendance agreed with above rates for the coming season ## Any Other Business: Steve asked about junior league – explained Kings did not have enough players this season and we could support players to find junior clubs in the league to play for. Suggestion for flyers to be shared to schools and group members to enable them to share to attract more members. Page 3 of 3 AGM Minutes 4[th] November 2023