## AGM 2020 and 2021 to cover reporting to Charities Commission for the period 16th march 2020 to 30 th June 2021
## – Thames Valley kings Wheelchair Basketball Club AGM Thursday 19th November 2020 Via Zoom 8.15pm Minutes
Present: Jacqueline Scoins-Cass MBE (CHAIR), Grant Barker (VICE CHAIR), Lou Barker, Steph Trotter, Chris Nash, Ludmila Ibesaine, Patrick O’Donovan, Dave Carter, Peter Scoins(minutes), Peter Rapley
Apologies: Alice Minchin, Denise Drammis
Minutes of last AGM: Agreed as correct (1[st] Grant Barker, 2[nd] Dave Carter)
## Chair person report:
- CIO - Charity incorporated organisation - Kings achieved Charity status in March of 2020, after seeking permission from the Royal Names Team, at the Cabinet Office which luckily had no objection to us continuing to use the name 'Thames Valley Kings Wheelchair Basketball Club'. This saw a change for the club from having committee members to Trustees.
- 15 years celebration - To celebrate 15 years of Kings we planned to run 15 events to celebrate this over the year. We held 6 events before Covid changed the world as we know it. We have been able to purchase the shot clocks that we had planned to fundraise for through the 15 for 15 events.
FBC opening event - 5th October 2019 Cubs with grant 12th Nov
Hampshire Santa 1st December - Josh, Steph and Petey Scouts with Jacqueline 2nd December Tesco Wokingham Collection 10th Dec broad street mail weekend 26 & 26[th] January 2020
- Division One Team -Played another amazing season, playing 10 games and winning all of them and topping the table- continuing from their back to back promotions from the previous 2 seasons. They had aces and jags left to play - if the Div 1 team had won their next game against Aces we would have won the league, gone to play offs and been prompted to premier league. Due to Covid19 the league season was cut short and we await confirmation of our promotion when league basketball returns, when it is safe to do so. Grant has continued to lead the team improving from game to game, also bringing in the expertise of The FUNdamental Coach for Therapycise **.**
The Div 1 players played against team from Jaguars, London Titians, Aces, CWBA, The Bears and Blackhawks. Scoring a massive 659 points and conceding 314 (points different 345)
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- Division Three team -With a new head Pat and assistant coach Reece the Div 3 team went out on court to carry on the battle to remain the near the top of the table for most of the season. With one game left to play against Plymouth raiders; if we won it would have been tight at the top of the table for securing a spot at the national league play offs. When the season was cut short Kings finished 2nd in the table behind Swansea Storm; Kings having played 10 matches winning 6 of them. (one game was postponed)
The Div 3 players played against teams from Swansea Storm, Plymouth Raiders, The Bears, Derby Wheelblazers , CWBA and Blackhawks. Scoring an impressive 392 points and conceding 347 (points different 45)
- Junior league team -The team played 6 games over 3 weekend of the pool stages against London Titans and Aces. Kings came 2nd in the pool stage having won 4 matches, scored 281 point, conceding 242 (points different 39). The junior league player secured a place at the Elite 8s play offs, however due to Covid-19 this was cancelled.
The junior players were also looking forward to 2 tournaments that would have taken place in the summer, Regional national Championship and School Games, if it had not been for Covid-19 putting a stop to these. Several of the Kings coaches, officials and Volunteers had been selected to coach / officiate and Volunteer at these events.
- UKWB - There was a new league in the South this year the UKWB league -kings entered a team and gave the opportunity for players to gain more court time and play with players from the Div 1 and 3 teams. It also enabled 2 of kings coaches Peter R and Denise who are normally players to lead a team. The league provided an opportunity for more court time.
- Covid-19 Response - When Covid-19 changed the world as we know it little did we know that we would not have a face to face training session for around 6 months. This is probably the longest any of our members have gone between face to face training sessions. The Trustees of Kings discussed the options that were available for online content. The volunteer coaches lead video analysis session from our league games, held rules session, a "drinks break" chat to enable players to "meet" socially online for a chat. The coaching staff remain in contact with the players weekly to check in with everyone and provide support for home work outs. When we return to training in October it was a very different set up to the last training session that was held in March. The players and coaches adapting to new ways for training following Covid-19 restrictions.
- Hall of Fame CreatedKings held their annual awards do online this year due to Covid-19 restrictions - it was a great evening to celebrate the sucess of the club members, volunteers and supports over the season. A Hall of fame award was created to co-inside with our 15 years celebration and was awarded to Joe Humphreys.
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- Fundraisers - Following the news of my breast cancer diagnosis in December 2019 - the players lead by Joe Humphreys completed an amazing challenge completing 340 miles over 7 days. A big thank you to everyone who took part and did their miles bringing in a grand total of 393 miles and just under £1000 to be split between kings and Breast cancer now.
A massive Thank you to everyone how has helped out with the club over the last year, it’s made a big difference. The club is run by 100% volunteer time; thank you to the Trustee, table officials and those that help out on match days. Thank you to the coaching volunteers Grant, Pat, Peter R, Reece and Denise who give up so much of their time to coach. A massive thank you also to Peter S for all his hard work on the social media front for raising Kings profile, and for the times when i couldn't do what I normally do for stepping in and helping out. Thank You to you all for making Kings what it is today.
## Accounts:
Dave explained the accounts as below and stated that there was a full itemised accounts if anyone wanted to look at them.
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Dave stated that £2800 on club cost (storage and insurance ) per year is running cost without any basketball taking place. Petey stated that CIO status will open funding streams and that fundraising subcommittee will have to work hard.
Accepted as accurate accounts. Pat 1[st] Jacqueline 2nd
Election of Club Ofcers: (names are current position holders)
Petey stated that Event co-coordinator role would remain vacant due to covid-19.
all the following will remain in their current positions without re-election as they are mid-term of appointment - there were no objections
- Chairperson - _Jacqueline Scoins-Cass MBE_
- Vice chairperson - _Grant Barker_
- Secretary - _Peter Rapley_
- Head of Finance – _Dave Carter_
- Head of Marketing – _Peter Scoins_
- Player’s spokesperson / Club Captain - _Chris Nash_
- Events Coordinator - vacant
- Welfare officer - _Lou Barker_
- Members without Portfolio – Pat O'Donovan and Alice Minchin total number of committee members not to exceed 12 people
## – Subscriptions per month paid as a standing order
This includes Saturday training session fee, league fees and match fees. However we noted that there was unlikely to be a league this coming season due to the current covid-19 restrictions and being in lockdown 2.0
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agreed on £15 a month paid as a standing order for all players. With a note that anyone struggling to pay for training could speak with trustees.
Grant 1[st] , Dave 2[nd]
## Any Other Business:
Feedback from ludmila, thanks for the hard work at the club, thanks for the opportunity to join a great club – thanks for hard work from all at the club during the lockdown.
appreciation from Patrick for everyone hard work.
## Date of next meeting:
Next meeting will be after year end of June for the accounts. To have the AGM in early July to co-inside with the new financial year due to CIO status; which will also allow the subscriptions per month to be set before the start of the season.
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## – Thames Valley kings Wheelchair Basketball Club AGM Thursday 5th August 2021 7.30pm via TEAMS Minutes
Present: Jacqueline Scoins-Cass MBE (CHAIR), Grant Barker (VICE CHAIR), Lou Barker, Steph Trotter, Patrick O’Donovan, Dave Carter, Peter Scoins(minutes), Chris Nash, Alice Minchin, Denise Drammis
Apologies:, Steve Banford, Peter Rapley, Nicola Geary
Minutes of last AGM: Agreed as correct 1[st] David Carter, 2[nd] Peter Scoins
## Chair person report:
- Kings achieved Charity status in March of 2020 this is our second AGM as a CIO.
- The world as we knew it changed it March of 2020 and this is the first year since Kings entered the League that we have not had competitive league games. We also did not hold our annual awards do due to Covid restrictions and the lack of the league achievements to celebrate. With Lockdown / Covid-19 restrictions easing we have entered Kings into the BWB league season which is due to start in October 2021. We are proud to announced the we have been entered in the Premier league - which is the top league in the British wheelchair basketball league structure - we have had back to back to back promotions for this team from Division 3, to div 2 to div 1. We also have good news in that our division 3 team have been promoted to division 2 and we will have 3 adult league team this year also entering a Division 3 team. We will continue to also have a junior league team.
- We have not been able to carry on with our celebrations for 15 years of Kings due to Covid restrictions as we had hoped to raise awareness of the club - however during lockdown we had 15 player on our waiting list who wanted to join the club and they have all be invited along to a training session and a number of them have joined the club including some new young junior players.
- Covid-19 Response - When Covid-19 changed the world as we knew it last year little did we know that we would not have a face to face training session for around 6 months and 2 further lockdowns and restrictions on our returning to training - including not being able to pass for each other for such a long time at team training. The players and coaches have continued to adapted well to training under the different and changing covid restrictions - but also enjoyed the opportunity to have a questions and answer session with Terry Bywater, and Gregg Warburton from the GB men's team and Steve Serio from the USA men's team.
- we are also thankful to the Co-op for selecting us as one of their charities of the year this year and raising funds for the club.
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- We at Kings are also proud of Kings Allumni Kayal Bell who has been selected to the GB Women's team to play in Tokyo. Kayla joined kings age 8 and stayed with the club until she moved away for University and her selection onto the GB performance pathway.
A massive Thank you to everyone how has helped out with the club over the last year, it’s made a big difference. The club is run by 100% volunteer time; thank you to the Trustee and other volunteers within the club. Thank you to Dave for sorting out all the finance for the club. Thank you also to the coaching volunteers Grant, Pat, Peter R, Reece and Denise who give up so much of their time to coach. Thanks also to Grant for arranging for the GB and USA mens players to talk to the members of Kings. A massive thank you also to Peter S for all his hard work on the social media front for raising Kings profile, and for the times when i couldn't do what I normally do for stepping in and helping out. Thank You to you all for making Kings what it is today
## Accounts:
Dave explained the accounts as below and stated that there was a full itemised accounts if anyone wanted to look at them.
Thames Valley Kings Wheelchair Basketball Club 1st July 2020 to 30th June 2021
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Dave stated that £2800 on club cost (storage and insurance ) per year is running cost without any basketball taking place. Petey stated that CIO status will open funding streams and that fundraising subcommittee will have to work hard.
Accepted as accurate accounts.1st Jacqueline 2nd Patrick
Election of Club Ofcers: (names are current position holders)
at present the Event co-coordinator role would remain vacant due to covid-19 restrictions and unsure of the number of events that we maybe able to be involved with .
all the following will remain in their current positions without re-election as they are mid-term of appointment - there were no objections
- Chairperson - _Jacqueline Scoins-Cass MBE_
- Vice chairperson - _Grant Barker_
- Secretary - _Peter Rapley_
- Head of Finance – _Dave Carter_
- Head of Marketing – _Peter Scoins_
- Player’s spokesperson / Club Captain - _Chris Nash_
- Events Coordinator - vacant
- Welfare officer - _Lou Barker_
- Members without Portfolio – Pat O'Donovan and Alice Minchin total number of committee members not to exceed 12 people All members elected - 1st Dave 2nd Denise
## – Subscriptions per month paid as a standing order
This includes Saturday training session fee, league fees and match fees.
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£40 for those who do 2x sessions a week, £35 for those doing one session and week Both of these figures would be for league players To start from october when the league starts.
We can look at funding available re trip to Glasgow
£15 for none league players
all paid as a standing order for all players on the 1st of the month With a note that anyone struggling to pay for training could speak with trustees.
As the club is 100% volunteer run the money from subscriptions is used for the purpose of running the club.
accepted: Denise 1[st] , Alice 2[nd]
Any Other Business:
* Division Three Team Question from Denise - Three teams have been confirmed - announcement due from BWB (6/8/2021) -
Petey presentation: petey present "Digital Strategy 2021-Post Covid-19" - please see attached slides for the presentation.
question from Step re platform to be used for online streaming - she explained in brief Twitch. agreed for Steph and Petey S to look at the best options for online streaming of club matches
Date of next meeting: to be confrmed
Next meeting will be after year end of June for the accounts. To have the AGM in early July to co-inside with the new financial year due to CIO status; which will also allow the subscriptions per month to be set before the start of the season. Date to be confirmed as the AGM may also be held at the same time at the end of season awards do.
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## **Thames Valley Kings Wheelchair Basketball Club 16th March 2020 to 3**
## **Financial Statement**
## **Opening Balance**
**----- Start of picture text -----**
Revenue
One Of Ongoing
Player Fees/Subs 5466.00
Donations :
Grants 2114.00
Local Giving 0.00
Co-op Giving 209.97
Donation : Doves Farm 500.00
Easy Fundraising/Amazon Giving 117.79
Joe FR ( Net) 492.21
Product Sales 92.24
3526.21 5466.00
**----- End of picture text -----**
## **Expenditure**
|Hall Hire||1247.40|
|---|---|---|
|Ref/Match Fees||0.00|
|Wheelchair storage||2815.20|
|Wheelchair Insurance||1693.60|
|Team/League Registration||132.00|
|Van Hire||0.00|
|DBS Checks||38.40|
|Local Giving Fee||96.00|
|End of Season Event|155.40||
Teamwear 20.00 Other - Training/repairs 247.50 **422.90 6022.60**
## **Excess of Income over Expenditure**
## **Balance carried forward to 2021/22**
In addition to the above cash balance the club has Wheelchairs at unknown value - 7 of
Prepared/RDave Carter 03 July 2020
10th
une 2021
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which are less than 5 years old @ a cost of @£3500 each