2024-04-30-accounts - Tadcaster Community Sports Trust

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TADCASTER COMMUNITY SPORTS TRUST

REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2024

Charity Commission Reference Number 1188572

TADCASTER COMMUNITY SPORTS TRUST REPORT AND FINANCIAL STATEMENTS

Contents Legal and Administrative Information Statement of Trustees' Responsibilities Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements	Page 1. 2. 3 - 7. 8-9. 10. 11. 15-17.

TADCASTER COMMUNITY SPORTS TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Chairman :	Chairman :	Chairman :		Mr A Parry
Secretary :				Mr G Collins
Treasurer :				Mr B Collins
Trustees :				Mr A Parry
				Mr G Collins
				Mr B Collins
				Mr A Deakin
				Mr P McNamara
Independent Examiner :				Walter Dawson & Son
				Chartered Accountants
				First Floor Unit 12
				Pennine Business Park
				Longbow Close, Bradley
				Huddersfield
				HD2 1GQ
Bankers :				Barclays Bank PLC
				1-3 Parliament Street
				York
				YO1 8SE
Registered Office :				Queens Gardens
				Tadcaster
				LS24 9HD

TADCASTER COMMUNITY SPORTS TRUST

STATEMENT OF TRUSTEE'S RESPONSIBILITIES

The charity trustees are responsible for preparing a trustees' report and financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:

(a) select suitable accounting policies and then apply them consistently;
(b) observe the methods and principles in the Charities SORP;
(c) make judgements and estimates that are reasonable and prudent;
(d) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
(e) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for maintaining proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 30TH APRIL 2024

The trustees present their annual report and the financial statements of the charity for the year ended 30th April 2024.

The financial statements have been prepared in accordance with the charity's accounting policies and the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

1. Structure, Governance and Management

Governing document

The Charity was formed as a Charitable Incorporated Organisation (CIO) on 16th March 2020 and is governed by its Charitable Incorporated Constitution (“the Constitution”) which was signed by the Trustees on 9th July 2020.

Organisation

The affairs of the Charity are managed by the Trustees, who are ultimately responsible for ensuring the Charity objective is fulfilled, meet by collective agreement periodically throughout each calendar year, but on no less than four occasions. The Trustees, wherever possible, delegate the day-to-day operation of its affairs to a management team. Outside the day-to-day business of the Charity, a Trustee is appointed to oversee and manage any specialist projects that utilise their key skills and experience.

Appointment of Trustees

As set out within the Constitution, the members or the Trustees may at any time decide to appoint a new charity trustee (through nomination, application or invitation) either to replace a retiring trustee or an additional appointment. Wherever possible, the Trustees will consider the specialist skills and/or experience that such additional trustees may bring to the Charity and seek to maintain a level of at least five trustees without exceeding the maximum permissible number of twelve.

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2023

Trustee Induction and Training

Newly appointed trustees will receive a full briefing covering the history, management structure, financial position, benefits provided by the Charity along with the future aims and ambitions. In addition, copies of the following documentation will also be provided:

The Constitution and any amendments which may have been agreed;
The latest Trustees Annual Report and Financial Accounts and
The Charity Commission Guidance “CC3a-The Essential Trustee: An Introduction”

Risk Management

The Trustees take a low-risk approach to investing the Charity’s funds. The Trustees consider that in such volatile economic times, investing in short term products which may provide both income and capital growth is inappropriate. Accordingly, at the current time all funds are held in Barclays bank current and savings accounts.

In considering the annual budget and the Charity operation as a whole, the Trustees examine the major risks to which the Charity is exposed, especially the income streams which are – influenced significantly by financial capability of its members and the general public changing social behaviours being witnessed across all hospitality sectors is seen as being a potential future problem. A similar approach is applied to utility costs which form a significant element of annual expenditure.

The Trustees are provided with regular reports on the financial and operational performance of the Charity and these reports are fully considered as part of the decision-making process.

Health and safety inspections of the facilities are performed regularly by a volunteer who is a qualified Health and Safety Officer, with detailed risk assessments produced as may be required by individual functions, events etc.

Maintaining individual buildings remains a key requirement of the Charity in order to ensure both compliance with health and safety requirements and provide facilities suitable for community socialising and sporting recreation.

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 30TH APRIL 2024

2. Objectives and Activities

The Charity’s objectives and aims as set out in the Constitution are:

“To promote community participation in healthy recreation and the advancement of amateur sport for the benefit of the inhabitants of Tadcaster and the surrounding area through the provision of playing surfaces and facilities for the playing of amateur sport and community recreation for the benefit of the local community with the object of improving physical and mental wellbeing”.

Ensuring the Charity’s work delivers its aims and objectives

The Trustees review the aims and objectives on an annual basis and seek to ensure the Charity continues to remain focussed on its core values and main purpose. All the activities are reviewed regularly and the success each one of them makes towards the aims and objectives is fully considered.

How our activities deliver public benefit

The Trustees refer to the guidance contained within the Charity Commissions general guidance on public benefit when reviewing its aims and objectives and in planning future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives that have been set.

Our main activities and who we provide services to are described below. All of our charitable activities focus on operating and maintaining the Charity and are undertaken to further our charitable purposes for both the residents and visitors to the local community of Tadcaster.

Volunteers

The extent and scope of our service is heavily dependent on the support and commitment from a number of volunteers. The Trustees wish to acknowledge all those people who offer, without question or hesitation, their spare time to perform defined roles, assume a host of responsibilities and regularly undertake unforeseen tasks and actions. The Trustees extend thanks to all of you.

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2024

3. Achievements and Performance

How the Charity objective and aims were delivered for public benefit during 2023/24

The Trustees key priorities for 2023/24 (as set out within the 2022/23 Annual Report) are presented below along with resultant progress and achievements recorded during the period:

�Finalisation of a Five-Year plan which included planned preventative maintenance
requirements and capital expenditure allowances for the existing Queens Gardens Community Social Building
�External grant funding of £49,900 procured from North Yorkshire Sport via the UK Shared Prosperity (Levelling Up) Fund to support minimising the Charity’s carbon footprint.
� Continued to work and liaise with affiliate organisations and community groups within
the local area to increase utilisation and income streams at the Queens Gardens site.
�Identification of three additional Trustees with specific skillsets and sourcing Volunteers to further assist in delivering the Charity aims and objectives.
Installation of loft insulation at the Queens Gardens site and removal of redundant wiring.
Continued lobbying to find a solution to the chronic green space shortfalls in the town.
�Maintaining a safe environment for those attending the Charity facilities

The Charity facilities continue to be an extremely important venue from a community perspective and without which there would be no suitable venue in the town for, amongst other things, other local charitable organisations to hold events as well as life celebrations.

In conjunction with Tadcaster Magnets Cricket Club (TMCC), the three day “Tadfest” was once again held and resulted in vital funds being generated both for the Charity and cricket club.

The inaugural Junior Cricket Fest raised valuable funds for the junior cricket club and Riverside Primary School.

The Trustees wish to express thanks for the time and effort donated by TMCC members in order to make these successful community events.

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 30TH APRIL 2024

4. Financial Review

The Charity has enjoyed a successful trading year with revenues of £213,649 which includes a grant of £49,900 from the Decarbonising North Yorkshire Scheme for the installation of solar panels to reduce the Charity’s carbon footprint and reducing utility bills.

The overall net income was £238,724 and the net profit for the year is £61,273 which gives the Charity an overall fund of £383,429.

5. Reserves policy

It is the policy of the Charity to maintain a level of reserve funds to ensure its long term future.

Plans for 2023/24

The Trustees key priorities for 2024/25 are summarised as follows:

For Queens Gardens:

Install photovoltaic panels to the southern roof elevation
Fit insulation to the walls
Replace existing windows with AA rated glass
Upgrading of the outside facilities

Other:

Continue to work and liaise with affiliate organisations and community groups within local area with a view to increasing utilisation and income streams at the Queens Gardens site.
Appointment of additional Trustees and sourcing Volunteers who can further assist in delivering the Charity aims and objectives.
Continue to find a solution to the chronic green space shortfalls in the town.
Maintaining a safe environment for those attending the Charity facilities

This report was approved and authorised for issue by the trustees on 16th August 2024

Allan Parry Bryan Collins

Chairman

Treasurer

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

OF TADCASTER COMMUNITY SPORTS TRUST

I report to the trustees on my examination of the financial statements of the charity for the year ended 30th April 2024 which are set out on pages 13 to 20.

Responsibilities and Basis of Report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(a) accounting records were not kept in respect of the charity required by Section 130 of the Act; or
(b) the financial statements do not accord with those records; or
(c) the financial statements do not comply with the applicable requirements concerning the form and content of the financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair view' which is not a matter considered as part of an independent examination.

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES

OF TADCASTER COMMUNITY SPORTS TRUST

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Julie Young FCCA ACA WALTER DAWSON & SON

Chartered Accountants

First Floor Unit 12 Pennine Business Park Longbow Close Bradley Huddersfield HD2 1GQ

16th August 2024

TADCASTER COMMUNITY SPORTS TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH APRIL 2024

Unrestricted Funds	Total 2024	2023
£ 215,393 28,131	£ 215,393 28,131	£ 158,069 24,911
243,524	243,524	182,980
178,997	178,997	213,440
178,997	178,997	213,440

64,527 -	64,527 -	( 30,460) -
64,527 322,156	64,527 322,156	( 30,460) 352,616
386,683	386,683	322,156

All incoming resources and resources expended derive from continuing activities.

TADCASTER COMMUNITY SPORTS TRUST

BALANCE SHEET

AS AT 30TH APRIL 2024

Notes	£ £ 80,434 1 80,435 7,423 71,790 229,465 308,678 (2,430) 306,248 386,683 386,683 386,683 2024	£ £ 80,434 1 80,435 7,423 71,790 229,465 308,678 (2,430) 306,248 386,683 386,683 386,683 2024	100,720 1 100,721 4,091 42,203 180,002 226,296 (4,861) 221,435 322,156 322,156 322,156 2023	100,720 1 100,721 4,091 42,203 180,002 226,296 (4,861) 221,435 322,156 322,156 322,156 2023
8 9 10 11 13
		80,435 306,248		100,721 221,435
	308,678 (2,430)		226,296 (4,861)

		386,683		322,156
		386,683		322,156
		386,683		322,156

The financial statements were approved and authorised for issue by the Trustees on 16th August 2024 and signed on their behalf by:

Allan Parry	Chairman
Graham Collins	Secretary
Bryan Collins	Treasurer

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2024

1. STATUTORY INFORMATION

Tadcaster Community Sports Trust is a charity domiciled in England and Wales, registration number 1188572. The principal place of business is Queen's Gardens, Tadcaster.LS24 9HD.

2. COMPLIANCE WITH ACCOUNTING STANDARDS

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

3. ACCOUNTING POLICIES

The financial statements have been prepared under the historical cost convention as modified by the revaluation of certain assets.

The presentation currency is sterling.

The particular accounting policies adopted are as follows:

(a) Donations, Legacies and Similar Incoming Resources

Donations, legacies and similar incoming resources are included in the year in which they are receivable, which is when the charity becomes entitled to the resource.

(b) Grants Receivable and Local Authority Fees

Grants receivable and local authority fees are credited to the Statement of Financial Activities (SOFA) in the year for which they are received. Deferred income represents amounts received for future periods and is released to income resources in the period for which it has been received.

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2024

3. ACCOUNTING POLICIES (continued)

(c) Investment Income and Rental Income

Income from investments and from rental income is included in the SOFA in the year in which it is receivable

(d) Expenditure

All expenditure is included on an annual basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA.

(e) Tangible Fixed Assets

Depreciation is provided on a straight line or reducing balance basis over the expected useful lives of each category of tangible fixed assets:

Club House	10% per annum on cost
Club and Ground Improvements	10% per annum on cost
Plant and Equipment	20% per annum on cost
Fixtures and Fittings	10% per annum on cost

The trustees have included an adjustment to fixed assets in the financial statements to bring the net book value in line with the use of the assets.

(f) Investments

The investments are stated at cost.

(g) Fund Accounting

Funds held by the charity are either:

. Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
. Designated funds - these are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
. Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2024

Insurance Telephone and Internet TV Rental and Licences Events and Entertainment Stationery and Computer Expenses Sundry Expenses Wages - Administration DONATIONS AND LEGACIES Grant (Selby DC) Donation from Magnet 2020 Limited OTHER INCOME Subscriptions Donations Room Hire Snooker and Pool Bank Interest Accommodation Income Rates, Water and Refuse Burglar Alarm Maintenance Hockey Expenses OTHER COSTS Repairs and Renewals Grounds Maintenance Accountancy Legal and Professional Fees Bank Charges Light and Heat Football Expenses Bowls Expenses Depreciation	Unrestricted Funds	Total 2024 2023
	£ 53,834 49,900 111,659	£ £ 53,834 26,523 49,900 23,609 111,659 107,937
	215,393	215,393 158,069
	Unrestricted Funds	Total 2024 2023
	£ 15,724 2,735 1,692 1,810 6,170	£ £ 15,724 16,407 2,735 3,850 1,692 1,628 1,810 326 6,170 2,700
	28,131	28,131 24,911
	Unrestricted Funds	Total 2024 Total 2023
	£ 25,857 116 519 1,410 9,677 870 7,121 3,942 4,532 62,694 1,534 10,777 6,400 2,105 1,131 4,518 13,749 1,759 20,286	£ £ 25,857 35,928 116 103 519 475 1,410 1,147 9,677 1,423 870 910 7,121 7,214 3,942 1,406 4,532 4,387 62,694 51,484 1,534 1,249 10,777 10,740 6,400 4,483 2,105 2,190 1,131 1,754 4,518 2,861 13,749 11,974 1,759 1,128 20,286 72,584
	178,997	178,997 213,440

4. DONATIONS AND LEGACIES

5. OTHER INCOME

6. OTHER COSTS

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2024

7. STAFF COSTS AND TRUSTEES' REMUNERATION

Trustees received no remuneration and were not reimbursed for any of their expenses in the period.

8. TANGIBLE FIXED ASSETS

Club House	Club and Ground Improvements	Plant and Equipment	Fixtures and Fittings Total
£ 13,625 -	£ 281,869 -	£ 57,357 -	£ £ 145,819 498,670 - -
13,625	281,869	57,357	145,819 498,670
12,257 1,368	203,389 13,439	44,568 4,580	137,736 397,950 899 20,286
13,625	216,828	49,148	138,635 418,236
-	65,041	8,209	7,184 80,434
1,368	78,480	12,789	8,083 100,720

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2024

9. FIXED ASSET INVESTMENTS

The charity's investments at the Balance Sheet date in the share capital of the companies include the following:

Magnet 2020 Ltd

Registered Office: United Kingdom Nature of business: Bar

% Class of shares: holding Ordinary 100.00 2024 2023 £ £ Aggregate capital and reserves 67,238 67,238 Profit for the period 111,659 109,151

10. OTHER DEBTORS:

OTHER DEBTORS:
Magnet 2020 Limited	2024 2023
	£ £ 71,790 42,203
	71,790 42,203

11. CREDITORS: Amounts Falling Due Within One Year

Accruals and Deferred Income	2024 2023
	£ £ 2,430 4,861
	2,430 4,861

12. RELATED PARTY TRANSACTIONS

The Charity is the parent charity of Magnet 2020 Limited (company number 12703170) which operates the bar and catering services. Any surplus income is donated to the parent charity. The total donation in the year ended 30th April 2024 was £111,659 (2023: £107,937) of which £71,790 (2022: £ 42,203) was due for payment at the balance sheet date and is included in other debtors.

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2024

	Incoming Resources	Outgoing Resources	Transfers	Gains and Losses At 30th April 2024
£ 322,156	£ 243,524	£ ( 178,997)	£ -	£ £ - 386,683
322,156	243,524	(178,997)	-	- 386,683