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2023-04-30-accounts

TADCASTER COMMUNITY SPORTS TRUST

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30TH APRIL 2023

Charity Commission Reference Number 1188572

TADCASTER COMMUNITY SPORTS TRUST REPORT AND FINANCIAL STATEMENTS

Contents
Legal and Administrative Information
Statement of Trustees' Responsibilities
Report of the Trustees
Independent Examiner's Report
Statement of Financial Activities
Balance Sheet
Notes to the Financial Statements		 Page
1.
2.
3 - 10.
11-12.
13.
14.
15-20.

TADCASTER COMMUNITY SPORTS TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Chairman
:		 Chairman
:		 Chairman
:		 Chairman
:		 Chairman
:		 Chairman
:		 Mr A Parry
Secretary
:		 Mr G Collins
Treasurer
:		 Mr B Collins
Trustees
:		 Mr A Parry
Mr G Collins
Mr B Collins
Mr A Deakin
Mr P McNamara
Independent Examiner
:		 Julie Young FCCA ACA
Walter Dawson & Son
Chartered Accountants
First Floor Unit 12
Pennine Business Park
Longbow Close, Bradley
Huddersfield
HD2 1GQ
Bankers
:		 Barclays Bank PLC
1-3 Parliament Street
York
YO1 8SE
Registered Office
:		 Queens Gardens
Tadcaster
LS24 9HD

1

TADCASTER COMMUNITY SPORTS TRUST

STATEMENT OF TRUSTEE'S RESPONSIBILITIES

The charity trustees are responsible for preparing a trustees' report and financial statements in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for maintaining proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

2

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2023

The trustees present their annual report and the financial statements of the charity for the year ended 30th April 2023.

The financial statements have been prepared in accordance with the charity's accounting policies and the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

1. Structure, Governance and Management

Governing document

The Charity was formed as a Charitable Incorporated Organisation (CIO) on 16th March 2020 and is governed by its Charitable Incorporated Constitution (“the Constitution”) which was signed by the Trustees on 9th July 2020.

Organisation

The affairs of the Charity are managed by the Trustees, who are ultimately responsible for ensuring the Charity objective is fulfilled, meet by collective agreement periodically throughout each calendar year, but on no less than four occasions. The Trustees, wherever possible, delegate the day-to-day operation of its affairs to a management team. Outside the day-to-day business of the Charity, a Trustee is appointed to oversee and manage any specialist projects that utilise their key skills and experience.

Appointment of Trustees

As set out within the Constitution, the members or the Trustees may at any time decide to appoint a new charity trustee (through nomination, application or invitation) either to replace a retiring trustee or an additional appointment. Wherever possible, the Trustees will consider the specialist skills and/or experience that such additional trustees may bring to the Charity and seek to maintain a level of at least five trustees without exceeding the maximum permissible number of twelve.

3

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2023

Trustee Induction and Training

Newly appointed trustees will receive a full briefing covering the history, management structure, financial position, benefits provided by the Charity along with the future aims and ambitions. In addition, copies of the following documentation will also be provided:

Risk Management

The Trustees take a low-risk approach to investing the Charity’s funds. The Trustees consider that in such volatile economic times, investing in short term products which may provide both income and capital growth is inappropriate. Accordingly, at the current time all funds are held in Barclays bank current and savings accounts.

In considering the annual budget and the Charity operation as a whole, the Trustees examine the major risks to which the Charity is exposed, especially the income streams which are influenced significantly by financial capability of its members and the general public – changing social behaviours being witnessed across all hospitality sectors is seen as being a potential future problem. A similar approach is applied to utility costs which form a significant element of annual expenditure.

The Trustees are provided with regular reports on the financial and operational performance of the Charity and these reports are fully considered as part of the decision-making process.

Health and safety inspections of the facilities are performed regularly by a volunteer who is a qualified Health and Safety Officer, with detailed risk assessments produced as may be required by individual functions, events etc.

Maintaining individual buildings remains a key requirement of the Charity in order to ensure both compliance with health and safety requirements and provide facilities suitable for community socialising and sporting recreation.

4

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 30TH APRIL 2023

2. Objectives and Activities

The Charity’s objectives and aims as set out in the Constitution are:

“To promote community participation in healthy recreation and the advancement of amateur sport for the benefit of the inhabitants of Tadcaster and the surrounding area through the provision of playing surfaces and facilities for the playing of amateur sport and community recreation for the benefit of the local community with the object of improving physical and mental wellbeing”.

Ensuring the Charity’s work delivers its aims and objectives

The Trustees review the aims and objectives on an annual basis and seek to ensure the Charity continues to remain focussed on its core values and main purpose. All the activities are reviewed regularly and the success each one of them makes towards the aims and objectives is fully considered.

How our activities deliver public benefit

The Trustees refer to the guidance contained within the Charity Commissions general guidance on public benefit when reviewing its aims and objectives and in planning future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives that have been set.

Our main activities and who we provide services to are described below. All of our charitable activities focus on operating and maintaining the Charity and are undertaken to further our charitable purposes for both the residents and visitors to the local community of Tadcaster.

Volunteers

The extent and scope of our service is heavily dependent on the support and commitment from a number of volunteers. The Trustees wish to acknowledge all those people who offer, without question or hesitation, their spare time to perform defined roles, assume a host of responsibilities and regularly undertake unforeseen tasks and actions. The Trustees extend thanks to all of you.

5

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2023

3. Achievements and Performance

How the Charity objective and aims were delivered for public benefit during 2022/23

The Trustees key priorities for 2022/23 (as set out within the 2021/22 Annual Report) are presented below along with resultant progress and achievements recorded during the period: Produce and implement a Five-Year Plan which amongst other things will include:

An initial but comprehensive schedule of envisaged future capital investment and building maintenance requirements for all Charity facilities was produced and for example included for maintenance/replacement of the building fabric along with refurbishment of the social facilities.

It is intended the schedule of work will be classed as a baseline for the future and will be developed over the forthcoming 12 months in conjunction with updated financial forecasts which combined will determine projected levels of affordability.

Completion of the refurbishment activities at the Manor Field site and increase utilisation of those facilities.

The Manor Field site kitchen, fencing and external work project was completed and the Charity wishes to express thanks to Tadcaster Football Club who facilitated a funding grant from the Football Foundation and without which the improvements would not have been possible.

In addition to ongoing use of the Manor Field facilities by Tadcaster Junior Football Club, a three-year occupation agreement was entered permitting use of the social area within the clubhouse building by Tadcaster Community Swimming Pool Trust (TCSPT). It is extremely pleasing to report that TCSPT have undertaken some really impressive internal refurbishment works and are using the facilities on an ongoing basis for both internal use and as a lifeguard training centre.

6

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2023

Working and liaising with affiliate organisations and community groups within local area with a view to increasing utilisation and income streams at the Queens Gardens site.

Following the COVID pandemic the Charity has witnessed continuing support from affiliate organisations and other local groups and in accordance with its objectives to improve community health and well-being has sought to make the facilities available for use by the wider community

The Charity facilities continue to be an extremely important venue from a community perspective and without which there would be no suitable venue in the town for, amongst other things, birthdays and life celebrations.

In conjunction with Tadcaster Magnets Cricket Club (TMCC), the three day “Tadfest” was once again held and resulted in vital funds being generated both for the Charity and cricket club. The Trustees wish to express thanks for the time and effort donated by TMCC members in order to make this a truly successful community event.

Consider appointment of additional Trustees who can further assist in delivering the Charity aims and objectives.

Although during the period it was acknowledged at a number of Trustee meetings that a need remained to appoint additional Trustees, the matter has not been progressed and will clearly need to be addressed during the forthcoming period.

Minimize energy costs to minimise the Charity’s carbon footprint.

Various aspects of energy efficiency were identified which included potential installation of photovoltaic panels on the south facing roof elevation, external wall cavity insulation and recladding along with roof space insulation. All of which combined would reduce carbon emissions and energy costs.

7

Charity Commission Reference Number 1188572 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2023

Several funding opportunities have been identified and it is proposed to request a decarbonising survey under a scheme operated by North Yorkshire Council. It has to be fully appreciated the cost of undertaking such energy efficiency work will need to be balanced against the benefits that would be delivered.

Pursue delivery of Project Ignite given the identified chronic local shortfalls in sports pitches, green space and recreational areas.

As stated in the previous Annual Report, having finalised the site masterplan, compiled a comprehensive business plan along with public consultation materials, the Charity was informed by the landowner during January 2022 that the area would no longer be made available for the project. It was hoped that during the 2022/23 period discussions would continue with all parties in the hope that the landowner’s current position may be reversed and the whole community could benefit from a facility designed with the key objective of improving physical and mental health and wellbeing.

In brief, it is extremely disappointing to record that positive news cannot be reported within this report. A comprehensive response paper was submitted to the Publication Version of the Local Plan (October 2022) and within which it was stated that with specific regards to sport, recreation, health and wellbeing in Tadcaster, the Local Plan failed the “soundness” criteria and in accordance with various sections of the paper,it was requested that as part of the publication consultation process Selby District Council (“SDC”) demonstrate how:

8

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2023

Having received no reply to the Local Plan consultation paper a detailed letter was subsequently submitted to the Selby Panning Department on 6th March 2023 jointly by the Charity, Tadcaster Community Swimming Pool Trust and Tadcaster Football Club. This letter once again highlighting the major green space deficiencies in the town and surrounding rural areas and requested a meeting be urgently arranged. Albeit the letter was acknowledged, Selby District Council has since been dissolved with route into the new unitary authority somewhat unknown.

Maintaining a safe environment for those attending the Charity facilities

Health and Safety at both the Queens Gardens and Manor Field sites continues to be a key requirement and during the period various risk assessments have been undertaken with actions identified and implemented.

4. Financial Review

During the period 2022/23, the Charity had total incoming resources of £184,194 and the deficit for the year was £29,246.

5. Reserves policy

It is the policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level to provide sufficient funds for necessary working capital and in particular to cover payments towards new projects recommended for support by the Trustees.

Plans for 2023/24

The Trustees key priorities for 2023/24 are summarised as follows:

9

TADCASTER COMMUNITY SPORTS TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30TH APRIL 2023

This report was approved and authorised for issue by the trustees on 21st January 2024

Allan Parry

Chairman

10

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

OF TADCASTER COMMUNITY SPORTS TRUST

I report to the trustees on my examination of the financial statements of the charity for the year ended 30th April 2023 which are set out on pages 13 to 20.

Responsibilities and Basis of Report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

11

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF TADCASTER COMMUNITY SPORTS TRUST

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Julie Young FCCA ACA WALTER DAWSON & SON

Chartered Accountants

First Floor Unit 12 Pennine Business Park Longbow Close Bradley Huddersfield HD2 1GQ

21st January 2024

12

TADCASTER COMMUNITY SPORTS TRUST STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30TH APRIL 2023

----- Start of picture text -----
Unrestricted Total Total
Notes
Funds 2023 2022
£ £ £
FROM:
Donations and Legacies 4 158,069 158,069 43,456
Other Income 5 24,911 24,911 4,417
ENDOWMENTS 182,980 182,980 47,873
EXPENDITURE ON:
Other Costs 6 213,440 213,440 79,855
TOTAL EXPENDITURE 213,440 213,440 79,855
NET INCOME/(EXPENDITURE) ( 30,460) ( 30,460) ( 31,982)
Transfers - Funds from Tadcaster
- -
Magnet Sports & Social Club 384,598
NET INCOME/(EXPENDITURE) ( 30,460) ( 30,460) 352,616
OTHER RECOGNISED GAINS/(LOSSES)
- - -
Other Gains/(Losses)
NET MOVEMENTS IN FUNDS ( 30,460) ( 30,460) 352,616
RECONCILIATION OF FUNDS
-
Total Funds at 30th April 2022 352,616 352,616
Total Funds at 30th April 2023 322,156 322,156 352,616
----- End of picture text -----

All incoming resources and resources expended derive from continuing activities.

13

TADCASTER COMMUNITY SPORTS TRUST

AS AT 30TH APRIL 2023

Investments
Prepayments
NET CURRENT ASSETS
The Funds of the Charity:
UNRESTRICTED FUNDS
General Funds
CURRENT ASSETS
CREDITORS:
Amounts Falling
Due Within One Year
FIXED ASSETS
Tangible Assets
Other Debtors
Cash at Bank		 Notes £
£
100,720
1
100,721
4,091
42,203
180,002
226,296
( 4,861)
221,435
322,156
322,156
322,156
2023		 164,495
1
164,496
-
20,010
170,011
190,021
( 1,901)
188,120
352,616
352,616
352,616
2022
9
10
11
12
14

The financial statements were approved and authorised for issue by the Trustees on 21st January 2024 and signed on their behalf by:

Allan Parry Chairman
Graham Collins Secretary
Bryan Collins Treasurer

14

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2023

1. STATUTORY INFORMATION

Tadcaster Community Sports Trust is a charity domiciled in England and Wales, registration number 1188572. The principal place of business is Queen's Gardens, Tadcaster.LS24 9HD.

2. COMPLIANCE WITH ACCOUNTING STANDARDS

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

3. ACCOUNTING POLICIES

The financial statements have been prepared under the historical cost convention as modified by the revaluation of certain assets.

The presentation currency is sterling.

The particular accounting policies adopted are as follows:

15

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2023

3. ACCOUNTING POLICIES (continued)

(c) Investment Income and Rental Income

Income from investments and from rental income is included in the SOFA in the year in which it is receivable

(d) Expenditure

All expenditure is included on an annual basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA.

(e) Tangible Fixed Assets

Depreciation is provided on a straight line or reducing balance basis over the expected useful lives of each category of tangible fixed assets:

Club House 10% per annum on cost Club and Ground Improvements 10% per annum on cost Plant and Equipment 20% per annum on cost Fixtures and Fittings 10% per annum on cost

The trustees have included an adjustment to fixed assets in the financial statements to bring the net book value in line with the use of the assets.

(f) Investments

The investments are stated at cost.

(g) Fund Accounting

Funds held by the charity are either:

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

16

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2023

4.
5.		 DONATIONS AND LEGACIES
Donations
Grant (Selby DC)
Donation from Magnet 2020 Limited
OTHER INCOME
Grant (Football Foundation)		 Unrestricted
Funds
£
26,523
-
23,609
107,937
158,069		 Total
2023
Total
2022
£
£
26,523
16,778
-
6,667
23,609
-
107,937
20,011
158,069
43,456
6. Insurance
Telephone and Internet
TV Rental and Licences
Events and Entertainment
Stationery and Computer Expenses
Sundry Expenses
Wages - Administration
Subscriptions
Room Hire
Snooker and Pool
Bank Interest
Accommodation Income
Rates, Water and Refuse
Burglar Alarm Maintenance
Hockey Expenses
OTHER COSTS
Repairs and Renewals
Grounds Maintenance
Accountancy
Legal and Professional Fees
Bank Charges
Light and Heat
Football Expenses
Bowls Expenses
Depreciation		 Unrestricted
Funds
£
16,407
3,850
1,628
326
2,700
24,911
Unrestricted
Funds
£
35,928
103
475
1,147
1,423
910
7,214
1,406
4,387
51,484
1,249
10,740
4,483
2,190
1,754
2,861
11,974
1,128
72,584
213,440		 Total
2023
Total
2022
£
£
16,407
2,607
3,850
715
1,628
1,094
326
1
2,700
-
24,911
4,417
Total
2023
Total
2022
£
£
35,928
16,827
103
368
475
263
1,147
1,299
1,423
-
910
-
7,214
523
1,406
141
4,387
-
51,484
28,487
1,249
-
10,740
-
4,483
-
2,190
1,800
1,754
-
2,861
-
11,974
-
1,128
16,381
72,584
13,766
213,440
79,855

17

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2023

7. STAFF COSTS AND TRUSTEES' REMUNERATION

Trustees received no remuneration and were not reimbursed for any of their expenses in the period.

8. NET INCOME/(EXPENDITURE) FOR THE PERIOD

This is stated after charging:
Depreciation
Accountant's Fee		 2023
2022
£
72,584
13,766
2,190
1,800

9. TANGIBLE FIXED ASSETS

Club House
£
13,625
-
-
13,625
At 1st May 2022
10,894
1,363
12,257
1,368
2,731
Net Book Value
:
Cost or Valuation
:
At 1st May 2022
Additions
At 30th April 2023
Depreciation
:
Charge for the Year
At 30th April 2023
Transfer between classes
At 30th April 2023
At 30th April 2022		 Club and
Ground
Improvements
£
281,869
-
281,869
177,878
25,511
203,389
78,480
103,991		 Plant and
Equipment
£
47,212
5,840
4,305
57,357
31,133
13,435
44,568
12,789
16,079		 Fixtures and
Fittings
Total
£
£
147,155
489,861
2,969
8,809
( 4,305)
-
145,819
498,670
105,461
325,366
32,275
72,584
137,736
397,950
8,083
100,720
41,694
164,495

18

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2023

10. FIXED ASSET INVESTMENTS

The charity's investments at the Balance Sheet date in the share capital of the companies include the following:

Magnet 2020 Ltd

Registered Office: United Kingdom Nature of business: Bar

Magnet 2020 Ltd
Registered Office: United Kingdom
Nature of business: Bar
%
Class of shares: holding
Ordinary 100.00
2023 2022
£ £
Aggregate capital and reserves 67,238 67,238
Profit for the period 107,937 20,011

11. OTHER DEBTORS:

Magnet 2020 Limited 2023
2022
£
£
42,203
20,010
42,203
20,010
  1. CREDITORS: Amounts Falling Due Within One Year
Accruals and Deferred Income 2023
2022
£
£
4,861
1,901
4,861
1,901

13. RELATED PARTY TRANSACTIONS

The Charity is the parent charity of Magnet 2020 Limited (company number 12703170) which operates the bar and catering services. Any surplus income is donated to the parent charity. The total donation in the year ended 30th April 2023 was £107,937 (2022: £20,011) of which £42,203 (2022: £ 20,010) was due for payment at the balance sheet date and is included in other debtors.

19

TADCASTER COMMUNITY SPORTS TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH APRIL 2023

14. MOVEMENT IN FUNDS

----- Start of picture text -----
At 1st May Incoming Outgoing Gains and At 30th
2022 Resources Resources Transfers Losses April 2023
£ £ £ £ £ £
Unrestricted Funds
General Funds 352,616 182,980 ( 213,440) - - 322,156
Total Unrestricted
- -
Funds 352,616 182,980 ( 213,440) 322,156
TOTAL FUNDS 352,616 182,980 ( 213,440) - - 322,156
----- End of picture text -----

20