## **Trustees’ Annual Report for the period** ## **From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date** ## **Charity name: Carisbrooke Castle Museum** ## **Charity registration number: 1188568** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the education of the public in
the history of Carisbrooke Castle and the
Isle of Wight by the provision of a museum
for the maintenance and public exhibition of
a collection of objects, artefacts,
specimens, books and documents and
picture and the extension, enhancement,
conservation and maintenance of the
collection.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities undertaken by the Trust
in relation to the above purpose are:
•
Maintaining a museum relating to
the history of the Isle of Wight and
to Carisbrooke Castle
•
Collecting, documenting and
preserving collections which support
the Museum’s mission
•
Using the collections in public
exhibitions and in educational
activities, and making them
available for study and research.
•
Provide access to collections and
associated information by other
means including the internet and
outreach activities
•
Undertaking fundraising activities
which support and sustain the
museum’s operation| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||SORP
reference|| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The museum is open to the public 7 days a
week between April and November. During this
period Volunteers are key to the day-to-day
operation of the Museum as they cover the
front of house function, meeting and greeting
visitors, monitoring their movement around the
museum and recording visitor numbers. They
also provide access to museum activities such
as children’s museum activity trails.
In addition, they provide support to talks and
other events.
Volunteers also assist the curatorial staff with
the day-to-day management of the museum’s
collections| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The museum has had a much more stable year
in 2023/24, as this was year 2 of a 3 year
agreement with English Heritage for funding of
the museum.
**Acquisitions:**
The Museum continues to accept donation of
artefacts that fit our Collecting Policy. In 2023-
24 these included: A collection of 20 drawings
of local scenes by the Georgian printmaker
Charles Tomkins; a mid C20th blazer and cap
from Newport Grammar School; a 1931 letter
from Princess Beatrice and an C18th account
of a visit to Cowes; 50 digital photographs
taken during the Covid-19 lockdown; and
‘Casting Off from Europe’, a plate illustrated by
artist Molly Attrill satirizing the Brexit process.
**Exhibitions:**
A successful exhibition took place relating to
the history of the LGBTQ+ community on the| Isle of Wight supporting the publication of “OUT ON AN ISLAND” Towards the end of 2023/24 a display of the Brannon Collection engravings also took place. Exhibitions in the museum were updated and changed to celebrate the Museum’s 125[th] Anniversary. This included the publication of a book by two members of the curatorial team. “100 Treasures & Curiosities” was published with a book launch held at the Museum. The book draws on the extensive collection to reveal some of the Isle of Wight’s most historic and significant stories alongside more unusual and quirky tales from the Island’s past. The book is available to purchase from the Museum and local booksellers providing a small income stream to the CIO. **Funding:** The Museum has continued to face financial pressures due in the main to the UK financial crisis and the decision of English Heritage not to uplift the grant value, which has remained the same since 2016. With the increases to the national minimum wage, the Museum found itself in a position where the funding from English Heritage is now not sufficient to cover the staff required to run the museum. The Trustees have worked hard to ensure sufficient funds have been available to support the museum operations. The funding issue with the Isle of Wight Council in relation to a £40K pension settlement has been resolved. **Staff:** Due to the challenging financial situation the Museum continues to operate with a skeleton staff, with only one member of staff on site for 80% of the time. In January 2024 our general manager advised Trustees of his plan to leave the Museum. Active recruitment of a new manager has been successful and a handover was facilitated at the end of March 2024 to the new manager. **Volunteers:** The energy and commitment of the Museum volunteers has continued throughout 2023/24/ They continue to bring a great deal of skill, positivity and personality to the organisation. Volunteers have assisted with out of hours events, talks and some have expanded their volunteering to include talks about the Museum and its history. **Developments:** The organisation has worked with English Heritage and other key partners to restore Beatrice’s Kitchen and at the end of March 2024 the work was almost completed. The kitchen will be available for use during the 2024 season. Thanks go to our longstanding general manager for the successful project management of this restoration prior to his departure from the museum. Plans are in place to utilise the kitchen to support educational events as well as opening the space to visitors. **Users:** There were 76396 visitors to the museum during the period 1[st] April 2023 – 31[st] March 2024. This represented a 28% decrease on 2022/23. Visitor numbers remain below pre pandemic levels. All visitors to the Castle have free access to the Museum’s exhibitions during site opening hours. The museum’s education programme and outreach (care home) projects continued to be suspended, largely as a consequence of the continued reduction in the Museums resources. **Friends:** The Museum’s Friends Group formally wound up in the financial year 2023/24. Before closure in February 2024 the talks programme was maintained and has now been handed over to the Museum. The Museum received the closing funds from the Friends Group amounting to a financial contribution of £9,079.39 ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|See accompanying information on pages| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The close down reserve is a contingency in the
event that the close down of the organisation
and disposal of its 125-year-old collection in line
with national accreditation recommendations.
This reserve is reviewed annually to ensure it
reflects inflationary pressures and lessons
learnt from previous difficult financial years.| |Amount of reserves held|Para 1.22|The Trustees hold a close down reserve of
circa £50K| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|English Heritage and donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The museum is still working to resolve the
security of tenure in Carisbrooke Castle issue
with English Heritage.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Appointed Charity Trustees -**Every trustee
must be appointed for a term of three years by
a resolution passed at a properly convened
meeting of the charity trustees.
In selecting individuals for appointment as
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the effective administration of the
CIO.
**Ex officio trustees -**The Chair (or nominated
representative) of Newport and Carisbrooke
Parish Council and the Isle of Wight Council’s
Heritage portfolio holder for the time being (“the
office holder”) shall automatically (“ex officio”)
be a charity trustee, for as long as he or she
holds that office.
**Nominated trustees -**The Lord Lieutenant of
the Isle of Wight and the active volunteer body
of Carisbrooke Castle Museum CIO (“the
appointing body”) may appoint 1 charity trustee
each. Any appointment must be made at a
meeting held according to the ordinary practice
of the governing body. Each appointment must
be for a term of three years. A trustee
appointed by the appointing body has the same
duty under clause 9(1) as the other charity
trustees to act in the way he or she decides in
good faith would be most likely to further the
purposes of the CIO.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The charity trustees will make available to each
new charity trustee, on or before his or her first
appointment:
(a) a copy of the current version of this
constitution; and
(b) a copy of the CIO’s latest Trustees’ Annual
Report and statement of accounts.
Other induction and training will be given once
the Trustee has commenced their appointment.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A| |||N/A| Relationship with any Para 1.51 related parties Other ## **Reference and Administrative details** |Charity name|Carisbrooke Castle Museum| |---|---| |Other name the charity uses|| |Registered charity number|1188568| |Charity’s principal address|Castle Hill
Newport
Isle of Wight
PO30 1XY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Gill Kennett MBE,
DL|Chair
(Co-opted Trustee)|Chair till 15/02/2024|N/A| ||Gillian Burnett
BEM|Vice Chair
(Co-opted Trustee)||N/A| ||Anne Longford DL|Nominated Trustee||HM Lord Lieutenant for the
Isle of Wight| ||Carol Alstrom|Chair
Nominated Trustee|Chair from 15/02/2024|Volunteers Representative| ||Cllr Jonathan
Bacon|Ex-officio Trustee||Isle of Wight Council| ||RosemaryCooper|Co-opted Trustee||N/A| ||Peter Ednay|Co-opted Trustee||N/A| ||Gioia Minghella|Co-opted Trustee||N/A| ||Peter Whiteman|Co-opted Trustee||N/A| ||Chris Broom|Co-opted Trustee|Till December 2023|N/A| ||Matthew Price|Ex-officio Trustee||Newport and Carisbrooke
CommunityCouncil| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Doclarations 81gn•d on b•hall of th• cl￿￿￿$ tru•t• Slgn*thrn(•l F•Jll n•M￿•) Po•ltSon {•9 S•crntsry. Ch•ir. •t¢l Gllian Bumott Cha Chair **Carisbrooke Castle Museum** **310002** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 1.04.23 31.03.24 **CC16a** **----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations, Legacies & Grants 64,814 18,024 - 82,838 70,333
Members Subscriptions 650 - - 650 730
Fees for Charitable Services 1,606 - - 1,606 1,475
Trading Activities 3,287 - - 3,287 752
Fundraising Events 2,014 - - 2,014 1,777
Interest 1,310 - - 1,310 499
Other Receipts (Reimbursements) 1,652 1,652 14,536
Sub total (Gross income for AR) 75,331 18,024 - 93,356 90,102
A2 Asset and investment
sales, (see table).
Receipts from Sale of Fixed Assets - - - -
Loans Received -
Sub total - - - - -
Total receipts 75,331 18,024 - 93,356 90,102
A3 Payments
Salaries & NI & Other Personnel Costs
54,679 - - 54,679 48,626
Pension Contributions 2,532 - - 2,532 2,263
Charitable Activities & Trading Costs 4,388 11,363 15,751 4,795
Cost of Fundraising 1,218 1,218 -
Repairs & Maintenance 19,292 - - 19,292 1,121
Utilities 7,671 - - 7,671 8,728
Equipment 714 - - 714 1,329
Insurance / Prof Support Contracts 8,696 - - 8,696 12,848
Office Overheads (Post, Phone,
Stationery , IT etc.) 6,202 6,202 5,493
Bank Charges 173 173 -
VAT - - - -
Sub total 105,564 11,363 - 116,927 85,202
**----- End of picture text -----**
**----- Start of picture text -----**
A4 Asset and investment
purchases, (see table)
Purchase of Fixed Assets - - - - -
Loans Repaid - - - - -
Sub total - - - - -
Total payments 105,564 11,363 - 116,927 85,202
Net of receipts/(payments) - 30,233 6,661 - - 23,572 4,900
A5 Transfers between funds - - - - -
A6 Cash funds last year end - - 108,536
Cash funds this year end - 30,233 6,661 - - 23,572 113,436
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B2 Other monetary assets**
**B3 Investment assets**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|No 2 Account
**Details**
(agree balances w ith receipts and payments
account(s))
**Details**
Current Account
Reserve Account
Paypal
**_Total cash funds_**|No 2 Account
**Details**
(agree balances w ith receipts and payments
account(s))
**Details**
Current Account
Reserve Account
Paypal
**_Total cash funds_**|**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---| ||||4,707.02|**-**||**-**| ||||83,521.91
1,635.52|**6,661**||**-**| |||||||| |||||**-**||**-**| ||||**89,864.45**
OK
**Unrestricted**
**funds**
**to nearest £**|**6,661**||**-**| |||||||OK| |||||||**Endowment**
**funds**
**to nearest £**| ||||**-**|**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**||**Current value**
**(optional)**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| ||**Details**||**Fund to which**
**liability relates**|**Amount due**
**(optional)**||**When due**
**(optional)**| |||||**-**
**-**||| |||||||| |||||**-**
**-**||| |||||||| |||||**-**||| ||Signature||Print Name|||Date of
approval| |||||||| |||||||| **CARISBROOKE CASTLE MUSEUM** ## **INDEPENDENT EXAMINATION OF ACCOUNTS** ## **INTRODUCTION** I have been requested to undertake an independent examination of the accounts of Carisbrooke Castle Museum for the financial year ending 31[st] March 2024. The Museum is a Registered Charity (No. 310002) with an annual turnover between £10,000 and £250,000 and an independent examination report is therefore a Charity Commission requirement together with the submission of annual accounts. I confirm that I have no other role or relationship with the Charity or its Trustee’s and there are no circumstances in the examiner’s judgement that would reasonably lead to the perception that the examiner is not independent To assist my examination I have been provided with a detailed Excel spreadsheet containing all relevant accounting records, together with associated bank statements and copies of a sample of invoices contained in the expenditure payments list. ## **SCOPE OF EXAMINATION** The examination of accounts has included the following actions – - 1.Checking the consistency of records contained on the Excel spreadsheet, that detailed expenditure and income statements reconcile with the accounts summary and the prepared report for the Charity Commission. - 2.Reconciliation of accounting records to bank statements. A monthly bank reconciliation was undertaken during the year. The bank statements as at 31[st] March 2024 were inspected and agreed to the annual accounts statement. - 3.A sample of invoices was taken from the expenditure listing and received electronically. All invoices inspected were accounted for correctly and supported the financial statements. - 4.The accounting records provide for a process of budgetary control, and identify variances on budget heads. - 5.PAYE Basic Tools from HMRC is used to make payments to HMRC which are paid on a monthly basis. Evidence of submission to HMRC were obtained and agreed. ## **3. CONCLUSION** Having regard to the above, no matters have come to my attention that need further reporting and in my opinion the accounts comply with the requirements of the Charity Commission. _Gareth Hughes_ GARETH HUGHES BA (Hon) Former CPFA. 30TH APRIL 2024