2023-03-31-accounts - Carisbrooke Castle Museum

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.WRirY (OMM Trustees, Annual Report for the period i Period start date Day Month April Reference and administration details Period end date .Day Month ' March . Year . Year From 2022 ' To 31 2023 Section A Charity name Carisbrooke Castle Museum ICIO} Other narnes charity is known by Registered charity number (if any) 1188568 Charity's principal address Castle Hill NEWPORT 151e of Wight Postcode P030 IXY Names of the charity trustees who manage the charity Dates acted rf not for wholè ear Office lif any) Name of person lor body) entitled oint trustee if an Trustèe name Gill Kennett MBE, DL Chairman l& Co-opted Trustee) Vice Chair l& Co- opted Trustee) Nominated Trustee n/a Gillian Burnett BEM nla Anne Longford DL HM Lord Lieutenant forthe Isle of Wight Volunteers Representative Diocese of Portsmouth Carol Alstrom Nominated Trustee From Sep 22 Rev Steve SLStcliffe Ex-officio Trustee Cllrjonathan Bacon Helena Hewston Ex-officio Trustee Isle of Wight Council Ex-officio Trustee Until Jun 22 IWALC Malcolm Lloyd Rosemary Cooper Peter Ednay Gioia Minghella Vacant Co-opted Trustee Co-opted Trustee Co-opted Trustee Co-opted Trustee Ex-officio Trustee Until Jun 22 n/a n/a n/a n/a Newport & Carisbrooke Community Council n/a 10 12 13 Peter Whiteman Co-opted Trustee Co-opted Trustee 14 Chris Broom From Dec 22 Names of the trustees for the charity, if any, {for example, any custodian trustees) Name Dates acted if not for whole ear TAR April 2009

Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Virgil Philpott (Museum Manger I CEO) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document lett ifd8L eo. cop,< j!YbfiCIl How the charity is constituted g Irus-, assccialion, 01 pap.!) Charitable Incorporated Organisation Trustee selection methods |acTtsd bil Four Ex-officio Trustees- two nominated Trustees lone by HM Lord Lieutenant for the Isle of Wight, and another by the Friends of Carisbrooke Castle Museum), plus up to seven Co-opted Trustees appointed by the Trustees. Additional governance issues (Optional infomiation) The start of the financi31 year saw the legal 'winding up, of the original M useum Trust Iset up in 19441 and its replacement with a new Charitable Incorporated Organisation. This change had been planned since 2020 and was undertaken upon the advice of Arts Council England Museum's Accreditation Service. Effectively all the assets of the old Trust were transferred to the new CIO with the same Charitable Objects- but with a modernized constitution. You may choose to include additional information, where relevant, about- policies and procedures adopted for the induction and training of trustees- the charity's organisational structure and any wider network with which the charity works., relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. TAR April 2009

Section C Ob"ectives and activities To promote the education of the public in the history of Carisbrooke Castle and the Isle of Wight by the provision of a museum for the maintenance and public exhibition of a collection of objects, artefacts, specimens, books and documents and pictures and the extension, enhancement, conservation and maintenance of the collection. Summary of the objects of the charity set out in its governing document The main activities undertaken by the Trust in relation to the above objects are= Maintaining a museum relating to the history of the Isle of Wight and to Carisbrooke Castle. Collecting. documenting and preserving collections which support the Museum's mission. Using the co15ections in public exhibitions and in educational activities, and making them available for study and research. Provido access to collections and associated information by other means including the internet and outreach attivities. Undertaking fundraising artivities which support and sustain the museum's operation. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information) TAR April 2009

You may choose to include further statements, where relevant, about.. policy on grantmaking. policy programme related investment., contribution made by volunteers. Section D Achievements and performance April 2009 TAR

Section D Achievements and performance CARISBROOKE CASTLE MUSEUtvl 2022-23 Summary of the main achievements of the charity during the year The Museum'5 activities in 2022-23 were hampered by a funding crisis and accompanying uncertainty surrounding security of tenure. Six weeks before the start of the year English Heritage announced that they planned to withdraw the Museum'sfunding- as a consequence of losses that their organisation had suffered (nationally) due to Covid. Prior to this announcement English Heritage had signalled that they were open to deeper strategic partnership and were planning to continue the existing fijnding agreement. The sudden change of heart meant that the Museum spent much of 2022 operating in crisis mode- having to curtail all non-essential spending and capital development plans in order to prioritize its core opening and operations. ACQUISITION5: No significant acquisitions were made. EXHIBITIONS- As a result of the strategic uncertainty labovel the 2021-22 programme of exhibitions was Ilargelyl left in place - although groundwork was done for a new exhibition and publication in 2023-24 to celebrate the Museum's 125th anniversary. FUNDING: As noted above, the Museum faced considerable financial pressure during the year and was forced to draw on its unrestricted reserves in order to fund its core operations between April and mid-september. Because of the £40k 'settlernenV with the Isle of Wight Council the previous year the Museum was, at one point, only 6 weeks away from having to trigger it5 closedown protocols. Months of pushback / dialogue with English Heritage eventually resulted in the signing of a new 3-year agreement (Memorandum of Understanding) in October. While this agreement relieved the immediate threat of closure, it still equated to a 32Yo Cut in fundin& in real terms, over the preceding 5 years and meant that, without new income diversification. the Museum would struggle to produce a balanced budget going forward. Issues relating to security of tenure also remained unresolved following the Crown's sale of the Castle estate to Heritage England in 2016 meaning that the Museum was hampered in its attempts to obtain capital grants and long term funding. As a footnote the Museum also continued to contest the IW Council's £40k pension settlement, having uncovered evidence of irregular and questionable practices, via a Freedom of Information request. A series of regulatory challenges were made and at the end of the year the Trustees were still contemplating legal action. STAFF: Due to the financial crisis the Museum operated a skeleton staff throughout the year (with only I member of staff onsite for 80% of the timel. TAR April 2009

Section D Achievements and performance VOLUNTEERS.. The energy and commitment of the Museum volunteers Iparticularly in Front of House rolesl was the major positive to take from, what was otherwise, a highly testing year. The new, post Covid, cohort continued to bring a great deal of skill, personality and positivity to the organisation. A new fundraising group was set up from amongst the Volunteers during the course of the year which committed to helping the Museum in light of the decline in support from the Friends Isee below}. FUTURE DEVELOPMENT: The organisation's plans for the restoration of Beatrice's Kitchen land concordant creation of a new space with opportunities for income generation) had to be suspended because of the funding crisis. Going into 2023-24 the Museum still hoped to progress these works, subject to satisfactory agreement with English Heritage. USERS: There were 105,993 visitors to the Museum during the period 1st April 2022- 31 March 2023. This represented a 9% increase on 2021-22, however, visitor number5 were still approximately 9% lower than pre pandemic levels. All visitors to the Castle continued to have free access to the Museum's exhibitions during site opening hour5. The Museum's education proEramme5 and outreach (care home) projects continued to be suspended largely a5 a consequence the reduction in Museum resources. FRIENDS: The Museum's Friends group presented a full programme of talks but Struggled to find new Trustees willing to serve as Officers of the Charity. Following the AGM in February only a Treasurer remained in place, as a consequence of which preliminary discussions were begun about winding up the Friends as a separate Charitable Entity and transferring the talk5 programme I fundraisin8 activities to the Museum. TAR April 2009

Section E Financial review As noted, above the CIO had to draw on its unrestricted reserves to fund core operations during the period April - mid September. At one point the CIO was six weeks away from having to trigger its shutdown protocols. Heading into 2023-24, this, coupled with inflationary pressures, left the Trustees highly conscious of the need to maintain significant operating reserves over ond above the closedown contingency because, had such reserves not been available in 2022-23, it is highly likely that the Museum would have shut. Traditionally the Trustees have maintained a closedown contingency of circa £50k (designed to manage the closedown of the organisation and the disposal of its 125 year-old collection in line with national Accreditation recommendationsl. The Trustees are likely to increase this closedown reserve to reflect both inflationary pressures and lessons learnt from the experience of 2022-23. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial revlew details (Optional information} You may choose to include additional information, where relevant about-. the charity's principal sources of funds (including any fundraisingl., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name{sl Gill Kennett Position {eg Secretary. Chair, etc) Chairman12022-231 Vice Chair12022-231 Date 12th June 2023 TAR April 2009

CGrisbrook¢ -?sle Museum 310002 [HARy (OMM Receipts and payments accounts CC16a For the period from Periott slafL dale Period end dale 31.03.23 To 01.04.22 Section A Receipts and payments iJnrestricted funds Restricted funds ETrdowment fund5 Totsl funds Lastyear tothe noarest totho nèarest£ tothfr nearest£ to the nearest£ to the noarest£ A1 Receipts Donations, LegaeS & Grants Members SubsopIlOnS Feesfor Charitabl$ SeNices Trading Activthes Fundraising £veTrts 64.373 730 5,960 70.333 730 S3,942 81D 30 865 1,475 752 1,475 752 1,777 459 1,777 499 15 62 55.724 Other Receipts IReimburserneni¥l Sub totsllGross inGome forARI A2 Asset and investment sales, Isee table). 14,536 84142 14,536 90.102 S,960 Receipts from Sale ofFixed Assets Loans Received Sub tgtal Total receipts 84.142 5,960 90,102 55,723 A3Pa &nts Salaries & Nl & Other Personnel Costs 48,626 2.263 4,795 45,323 42,072 8,065 Pen¢n Contributions Ch$rttabkActivilies & Tr£ding Co$is Co$1 of Fundraising Repairs & Maintenance 2.263 2.3 1.532 1,121 8.728 1,329 12.848 50B 1,730 1,060 10,S35 8,728 1,329 11848 Equipm8nl Insuran1 Prof Support ¢DTrtracts olfi Overheads IPost, Phone, Stslione . IT etc.) Bank Charges VAT 5,492 5,493 5,774 83,2 1,932 85,202 115,0SS A4 Asset artd investment ur¢hases, Isee table) Pu¢hase ofFixed Assets Loans Repaid Sub total 83.269 1,932 85.202 115,065 Net of re¢eipts/(paymentsJ A5 Transfers between funds A6 Cash funds last year en(1 Cash funds this year end 873 4.027 4,900 59,342 108,536 113,436 167.877 108,535 873 4,027

Section B Statement of assets and liabilities at the end of the period Unrestricted fund5 to neare$t£ Restricted funds Endowment fijnds to ne•r¢st £ Categories Details to nearest £ Bl Cash funds CurrentA¢ts)unl 5.981 ReseNeAccounl 106,1D4 100 No 2Acwurtt 1,627 Paypal Total cash funds 113.711 4,100 IreeD rewpt¥3nd payments cCOurtl511 0< Urhrestrlcted funds to noarest É OK Endowrn8nt funds to rtearest£ Restricted fund5 to neare3t£ Details B2 Other monetary assets Fund to which asset belon Currentvalue onal Details C05t{option8P 83 Investment assets Fund to which asset belon Currentvalue onal Details Cost loptional) B4 Assets retained for the charity's own use Fund to which r8iate5 An50unt onal When due onal Details B5 Liabilities Signed by one ortsvo trustees on bèhaff of all the trustees Date of roval Signature Print Narne Gill Kennet (Chairl 1210612023 Gillian Bumett (Wice Chairl Treasurer 1210612023

CCM Balance Sheet 2022-23 Receipts & Payments 01-Apr-22 to: 31-Mar.23 Re¢ei 53,042. 500.00 150.00 0.00 O.OD 395.00 759 00 705.54 4,100.00 0.00 0.00 Pa ents 48,449 D6 2.263_21 177.07 1 91D.00 8.727.65 7.323.87 3,510.78 396.69 1.120.84 4,014.80 1.0.01 134.08 336.71 0.00 532.19 627.73 1.914.56 29.50 290.93 103.00 0.00 0.00 o.oo 0,00 121.58 480.00 705.54 625.00 0.00 0.00 0.00 85,201.50 Grants l Fundiny English Heritage Newport PC UDspent' Project Income CQViD Job Support Stherne Gov COVSO Grants irya IWC Friends Fundra19 HES Cbank. of CCMI Mus DEV Office I SEMDP Book TB TBC TBC Donatims ICa$hl Donatn$ (Cardl TrÈbuch8t Wishing Well Sub5cribetS StafflDg Sals, PAYE & NI Pensions Volunteers, Training & Tr8vel Recruitment & Prof SeNices Utilities seGuty & Insurance Clèaning Health & Safety MaintenaTKe Overheads Restricted Grants Telephorte Stationery. Copying & Postage Sundries Bank Charges New Equipment Collection C8rÈ Display l E¥1Mbi0ThS Acquisith)ns Marketing Professional Subscription5 Tours l Museurn Use OLrtreach Service Shop Stock FraSIn9 Events Friends Fundrdising HES I'bank. of CCMI Mu5 Dev Office I SEMDP Book TBC 6.058.76 1,066.04 1.449.85 641.47 730.OD 1.465.31 7000 170.(N) 1.235.CW) 0.00 87.01 308.51 356.40 1.777.00 499.16 14.535.51 90,101.56 Ponalions COR AGts¥iIy Earnèd Study Days Yalk Tours i USÈ of Museum Outreach Servi SMp Image Rights l Roy8&tie$ Secure Storagè Fundraising EveTIts Bank Interest R&imbJrserllents D Totsl ProleGts TBC YTD Total Open5ng Bzlances at 314qar-21 Curreffl Mc 6.410.07 Reserye Alc 1W.6fA.80 No2AIC 1,521.16 PayPal o.oo SubTotsl 108.536.03 Receipts (Above) 90,101.56 Total 198,637.S9 Balances 8131-Mar-23 Current wc 5,705.43 ReseNe Alc 1D6.103.96 No2AIC 1.626.70 PayPal SubTolxl Payn*nts (Above) Total Check- 000 113,436.09 85,20f.50 198,637.59

CAIUSBROOKE CASTLE MUSEUM INDEPENDENT EXAMINATION OF ACCOUNTS INTRODUCTION I have been requested to undertake an independent examination of the accounts of Carisbrooke Castle Museum for the financial year ending 31 Sl March 2023. The Museum is a Registered Charity (No. 3 10002) with an annual turnover between £10,000 and £250,000 and an independent examination report is therefore a Charity Commission requirement together with the submission of annual accounts. I confirni that I have no other role or relationship with the Charity or its Trustee, s and there are no circumstances in the examiner's judgement that would reasonably lead to the perception that the examiner is not independent To assist my examination I have been provided with a detailed Excel spreadsheet containing all relevant accounting records, tooether with associated bank statements and copies of a sample of invoices contained in the expenditure payments list. SCOPE OF ELWINATION The examination of accounts has included the following actions - l.Checking the consistency of records contained on the Excel spreadsheet, that detailed expenditure and income statements reconcile with the accounts summary and the prepared report for the Charity Commission. 2.Reconciliation of accounting records to bank statements. A monthly bank reconciliation was undertaken during the year. The bank statements as at 31# March 2023 were inspected and agreed to the annual accounts statement. 3.A sample of invoices was taken from the expenditure listing and received electronically. All invoices inspected were accounted for correctly and supported the financial statements. 4.Thc accounting records provide for a process of budgetary control, and identify variances on budget heads. 5.PAYE Basic Tools from FtKIRC is used to make payments to HNIRC which are paid on a monthly basis. Evidence of submission to HMRC were obtained and agreed. 3. CONCLUSION Having regard to the above, no matters have come to my attention that

need fiher reporting and in my opinion the accounts comply with the requirements of the Charity Commission. Gareth Htsghes GARETH HUGHES BA (Hon) Fornier CPFA. 12TH MAY 2023

CARISBROOKE CASTLE MUSEUM

INDEPENDENT EXAMINATION OF ACCOUNTS

INTRODUCTION

I have been requested to undertake an independent examination of the accounts of Carisbrooke Castle Museum for the financial year ending 31[st] March 2023. The Museum is a Registered Charity (No. 310002) with an annual turnover between £10,000 and £250,000 and an independent examination report is therefore a Charity Commission requirement together with the submission of annual accounts. I confirm that I have no other role or relationship with the Charity or its Trustee’s and there are no circumstances in the examiner’s judgement that would reasonably lead to the perception that the examiner is not independent

To assist my examination I have been provided with a detailed Excel spreadsheet containing all relevant accounting records, together with associated bank statements and copies of a sample of invoices contained in the expenditure payments list.

SCOPE OF EXAMINATION

The examination of accounts has included the following actions –

1.Checking the consistency of records contained on the Excel spreadsheet, that detailed expenditure and income statements reconcile with the accounts summary and the prepared report for the Charity Commission.
2.Reconciliation of accounting records to bank statements. A monthly bank reconciliation was undertaken during the year. The bank statements as at 31[st] March 2023 were inspected and agreed to the annual accounts statement.
3.A sample of invoices was taken from the expenditure listing and received electronically. All invoices inspected were accounted for correctly and supported the financial statements.
4.The accounting records provide for a process of budgetary control, and identify variances on budget heads.
5.PAYE Basic Tools from HMRC is used to make payments to HMRC which are paid on a monthly basis. Evidence of submission to HMRC were obtained and agreed.

3. CONCLUSION

Having regard to the above, no matters have come to my attention that

need further reporting and in my opinion the accounts comply with the requirements of the Charity Commission.

Gareth Hughes

GARETH HUGHES BA (Hon) Former CPFA. 12TH MAY 2023