Sheet1
Dorchester Family Support Accounts 01/03/2025-28/02/26
Receipts & Payments
Statement of Assets and Liabilities
| Receipts Grant Funding Donations Gift Aid Polo Shirts Interest Received Total Receipts Payments Food Cash Donations to families Vouchers/Gifts/Pens Governance (1) Miscellaneous Insurance Bank fees Total Payments In-year Surplus |
25/26 24/25 £ £ 43,860.40 23,418.36 13,023.40 17,926.76 1,157.61 1,343.82 94.02 83.23 86.00 |
|---|---|
| 58,124.64 42,868.96 |
|
| 44,666.02 36,149.81 200.00 539.50 2,217.86 348.00 210.00 392.05 420.42 483.36 473.68 60.00 60.00 |
|
| 46,488.93 39,731.77 |
|
| 11,635.71 3,137.19 |
| Balance b/f In-year Surplus Total funds to c/f Reserves General fund balance c/f Designated fund balance c/f (2) Total unrestricted funds c/f |
25/26 24/25 £ £ 41,645.83 38,508.64 11,635.71 3,137.19 |
|---|---|
| 53,281.54 41,645.83 |
|
| 44,581.54 8,700.00 |
|
| 53,281.54 41,645.83 |
Notes to the accounts:
(1) Governance includes fees for DBS (£95), DCA (£45), ICO (£47), NCVO(£137), Alacrify (£24)
(2) Designated fund – Future activities
The trustees have designated £8,700 from the 2025/26 surplus to support planned expenditure in 2027/28. This remains part of unrestricted funds but has been set aside for this purpose.
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Sheet1
JOHN WEIR TREASURER MARCH 2026 ACCOUNTS APPROVED BY TRUSTEES ON 20.4.26
ACCOUNTS EXAMINED BY C H WEIR ON 13.3.26
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Charity No: 1188567
Trustees’ Annual Report for the Year Ended 28[th] February 2026
1. Reference and Administrative Details
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Charity name: Dorchester Family Support
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Registered charity number: 1188567
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Principal address: c/o The Dorford Centre, Bridport Road, Dorchester, DT1 1RR
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Trustees during the year:
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Karen Weir – re-appointed 28/4/25
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John Weir – re-appointed 28/4/25
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Kath Joslin – re-appointed 28/4/25
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Sally Huntington – re-appointed 28/4/25
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Dani Colley – re-appointed 28/4/25
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Kate Bone - appointed 10/11/25
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Alan Duncalf – appointed 10/11/25
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Helen Weir – appointed 10/11/25
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Independent examiner: Colin Weir
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Bankers: CAF Bank
2. Structure, Governance and Management
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The charity is governed by a constitution dated11[th] March 2020.
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Trustees are appointed in accordance with the governing document.
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The trustees meet regularly to oversee the charity’s work, manage risks, and ensure compliance with charity law and good practice.
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The charity has no paid staff; all activities are delivered by volunteers.
3. Objectives and Activities
Charitable Purposes
Our charitable purpose is: The relief of financial hardship or poverty in Dorchester and the surrounding area by means of food provision, information and advice for children, young people and their families during the school holidays.
Activities to Further Our Purpose
During the year, the charity carried out the following activities to further its aims:
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Provided weekly food hampers to families experiencing hardship during the school summer holidays
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Provided a Christmas hamper of treats
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Signposted to additional support where appropriate
Public Benefit Statement
The trustees confirm that they have had due regard to the Charity Commission’s guidance on public benefit when planning and delivering the charity’s activities. The trustees are satisfied that the charity’s work during the year has provided clear, identifiable benefit to the children and families we support.
4. Achievements and Performance
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We provided a summer food hamper for 250 families over 5 weeks of the school summer holidays.
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We provided a Christmas hamper for 280 families.
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Feedback from families highlighted that they felt supported and their financial burden had been eased due to the food we provide.
5. Financial Review
Income
Total income for the year was £58,124.64 , received from:
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Donations: £13,023.40
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Grants: £43,860.40*
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Gift Aid £1,157.61
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Interest £83.23
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A grant was received from the National Lottery Community Fund that will be spent through 26/27 and onwards.
Expenditure
Total expenditure for the year was £46,488.93 , spent on:
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Food and essential items: £45,597.57
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Administration: £891.36
Reserves Policy
The trustees do not expect to hold significant reserves. Ideally we hold the equivalent of the cost of the food for 1 week’s hamper for 250 families to help with stability and continuity of service.
Funds
At year end, the charity held £53,281.54 in unrestricted funds.
6. Statement of Trustees’ Responsibilities
The trustees are responsible for keeping proper accounting records,
safeguarding the charity’s assets, and preparing an annual report and accounts in accordance with the Charities Act 2011.
7. Approval of the Trustees’ Report
This report was approved by the trustees on 20[th] April 2026 and signed on their behalf by:
Karen Weir Chair of Trustees
DORCHESTER FAMILY SUPPORT (CHARITY NO 1188569) ANNUALACCOUNTS AT 28 FEBRUARY 2026 INDEPENDENT EXAMINER'S REPORT I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving ME cause to believe that in any material respect: 1. Accounting records were not kept in respect of Dorchester family Support as required by section 130 of the Act. 2. The accounts do not accord with these records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. /1 Signed Name: COLIN HENRY WEIR Address: 9 HAMSLADE HOUSE 10 HAMSLADE STREET POUNDBURY DT13ET