## REGISTERED CHARITY NUMBER 1188567 REGISTERED ADDRESS 

Dorford Centre, Bridport Road, Dorchester, Dorset DT1 1RR 

## ANNUAL REPORT 2022-23 

## OBJECTIVES 

Dorchester Family Support (DFS) was formed to support families with children on pupil premium (free schools meals) with food parcels during the Summer and Christmas School Holidays. DFS registered as a charity in March 2020. 

## ACTIVITIES DURING 2022-23 

In Summer 2022 we distributed parcels for each of four weeks to around 200 families representing 400 children. 

At Christmas 2022 we distributed around 300 parcels together with a book token. 

## RESERVE POLICY 

Our reserves at March 2022 at £25000 were higher than expected which enabled us to be more generous in Summer 2022. Our reserves at March 2023 of £15000 are at a more appropriate level of about 50% of expenditure. 

## INVESTMENT 

As income is expected to be spent fairly quickly the money is held with a bank account at CAF and no further investments exist or are planned. 

## INSURANCE 

Insurance cover has been arranged with Ansvar Insurance and includes Public Liability. 

## RISK ASSESSMENTS 

These are carried out prior to each event involving the distributing of parcels. 

## INCOME 

Principally from grant making organisations, churches and public donations. Total income just under £23000. 

## EXPENDITURE 

Principally on the provision of food. The total spent on helping families was nearly £32000. 

## POLICIES 

Policies have been produced covering Safeguarding, Child Protection, Volunteer Code of Conduct, Complaints, Data Protection, Data Retention, Equal Opportunities, Health & Safety, Trustee Code of Conduct, Whistleblowing, Volunteer, Financial Management. 

## TRUSTEES 

Karen Weir (Chairman), Kath Joslin, Sally Huntington, Dani Colley, John Weir (Treasurer) 

March 2023 



Sheet1 

## **Dorchester Family Support Accounts 01/03/2022 – 28/02/2023** 

## **Income & Expenditure** 

## **Balance Sheet** 

|**Income**<br>Donations – Corporate<br>Donations – Individual<br>Gift Aid<br>Interest Received<br>**Expenditure**<br>Food<br>Cash Donations to families<br>Vouchers/Gifts<br>Governance<br>Miscellaneous<br>Insurance<br>Bank fees<br>Surplus/Deficit|22/23<br>21/22<br>£<br>£<br>9,015.93<br>18,200.00<br>12,620.87<br>7,083.80<br>1,098.07<br>637.86<br>18.13<br>.00|
|---|---|
||22,753.00<br>25,921.66|
||28,538.76<br>15,469.93<br>315.00<br>5,040.00<br>2,950.00<br>.00<br>181.00<br>246.00<br>378.50<br>318.48<br>353.27<br>338.27<br>75.00<br>29.90|
||32,791.53<br>21,442.58|
|||
||-10,038.53<br>4,479.08|



|Bank balance b/f<br>Surplus/Deficit<br>Bank balance c/f|22/23<br>21/22<br>£<br>£<br>25,120.35<br>20,641.27<br>-10,038.53<br>4,479.08|
|---|---|
||15,081.82<br>25,120.35|



Notes to the accounts: 

1. The deficit was planned due to substantial surplus in 21/22 

2. Governance includes fees for DBS (£91), NCVO (£55) ICO (£35) 

3. Miscellaneous includes DCA fee (£25) Client car parking (£17.50) and Website (£336) 

JOHN WEIR TREASURER MARCH 2023 

Page 1 



Sheet1 

ACCOUNTS APPROVED BY TRUSTEES ON ACCOUNTS EXAMINED 11 MARCH 2023 

Page 2