REGISTERED COMPANY NUMBER: (England and Wales) REGISTERED CHARITY NUMBER: 1188560
Report of the Trustees and
Unaudited Financial Statements
for the Year Ended 31 August 2022
for
Cookridge Village Association
Whitesides Chartered Accountants Lister House Lister Hill Horsforth Leeds LS18 5AZ
Cookridge Village Association
Contents of the Financial Statements for the Year Ended 31 August 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
Cookridge Village Association
Report of the Trustees for the Year Ended 31 August 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Cookridge Village Association is a modern community charity that is engaged with the many people who live in Cookridge and the surrounding area. Through the services and activities provided by the Association, the charity aims to enrich the lives of those living in the local area, especially those disadvantaged by poor health, isolation, or poverty.
Cookridge Village Association owns and runs a busy community centre, it provides a base for the activities the Association runs, a place for local people to meet, and a resource for other organisations to deliver their services to the local community.
The main objective of the Association is to provide, maintain and manage a Community Centre, or to co-operate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies.
The Community Centre is to be used to the benefit of the inhabitants of Cookridge and the surrounding area without distinction of sex and political opinions by associating the local authorities, voluntary organisations and inhabitants. It is provided to advance education and to provide facilities in the interest of social welfare for recreation and leisure time. The Association is non-party in politics and non-sectarian in religion.
Significant activities
The Association is managed by a dedicated team of volunteers for the benefit of the residents of Cookridge and the surrounding area.
The facilities are available for one-off hire, regular hires and are used by the Association for the provision of activities for the local community. The Association runs several sections, which are operated by volunteers, the income generated from running these sections is reinvested in the maintenance and running of the hall. The activities provided by the hall are provided at a discount to members of the local community to further the aims of the charity and provide a benefit to the local community.
The trustees hold fundraising events throughout the year to raise additional revenue to cover the costs of providing the facilities. In recent years, the trustees have been pursuing a programme of refurbishment
Public benefit
The Trustees have had regard to Charity Commission guidance on public benefit and have complied with the duty in section 17(5) of the Charities Act 2011. The Association provides a public benefit to local residents by being a place where community activities and services take place which improve the quality of life for local people.
Page 1
Cookridge Village Association
Report of the Trustees for the Year Ended 31 August 2022
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Built in the heart of Cookridge, Cookridge Village Hall is home to several regular groups and services that benefit the whole community. The Association operates the following Sections, which are run as not for profit groups with all income generated from running these sections being reinvested in the maintenance and running of the hall:
Cookridge Amateur Dramatic Society Childminders Group Toddlers (Tots) Needlework Camera Club
The formation of new Sections is positively encouraged, and with the permission of the Council, may be formed within the Association by individual members. Each section shall have the right to appoint one representative to be a member of the Council.
0% (Aug 2021: 0%) of the income is generated from fund raising events held by the Association throughout the period, as the Association hasn't been able to raise funds in the usual way due to uncertainties surrounding Covid-19 transmission. In this period donations were sought from the groups and other users of the hall and £2,987 (Aug 2021: £89) was raised, being 10.2% (Aug 2021: 0%) of the income generated.
The facilities are also available for regular and occasional hire.
The Association is committed to supporting local people, helping them to access resources and develop skills, relationships and create an active community. The hall is a place where members of the local community can come together to meet each other.
FINANCIAL REVIEW
Financial position
The Association is funded predominantly by hall hire, fund raising and income from the sections. It also receives a small amount of income from donations, bank interest etc.
This period has seen a significant increase in income from the sections and regular hire during the year due to the effects of the pandemic subsiding. There are two new regular hires: Pilates, Yoga, and several of the existing hirers are using the facilities more. The Trustees are pleased that the use of the Hall for children's parties has significantly increased. Income from the sections and hall hires was £2,689 for the 12-month period, compared with the previous £549 for the prior 7-month period.
Grants totalling £2,667 (Aug 2021: £17,520) were received from Leeds City Council in relation to Covid-19 relief.
Expenditure on maintenance and repairs was £3,570 (Aug 2021: £2,460), continuing the programme of refurbishment to the hall, including cleaning and polishing the wooden hall floor, and extensive cleaning owing to the Covid-19 pandemic. Two new central heating boilers were also installed. Expenditure on refurbishment will continue until the facilities have been updated. In addition, the usual day to day business of general repairs and maintenance continues.
The Association has sufficient reserves in place to ensure that it can operate for the foreseeable future.
Investment policy and objectives
Investment strategy is set by the Trustees and monitored on a regular basis by the trustees. Consideration is given to income requirements, capital growth and risk.
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Cookridge Village Association
Report of the Trustees for the Year Ended 31 August 2022
FINANCIAL REVIEW
Reserves policy
The Association pursues a policy which endeavors to maintain funds at a level that provides adequate cover for day-to-day costs and provides for future major expenditure of an extraordinary nature. The Association currently has unrestricted reserves of £77,371 (Aug 2021: £70,919) and no restricted funds.
Going concern
No material uncertainties related to events or conditions that may cast significant doubt about the ability of the Association to continue as a going concern have been identified by the Trustees. The accounts have therefore been prepared on a going concern basis.
FUTURE PLANS
The Association plans to maintain its programme of renovations to improve the quality of the facilities, providing activities and hire of the hall to local residents at modest cost on an ongoing basis. There are currently no plans for expansion.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The charity is controlled by its Governing Document dated 10 March 2020.
The purpose of the charity as set out in its Governing Document is to provide, maintain and manage a Community Centre for the inhabitants of Cookridge and the surrounding area.
Recruitment and appointment of new trustees
The general management of the affairs of the Association are directed by a Council who meet as required (and not less than six times a year). The Council consists of:
(a) a representative from each Section
(b) independent members equal to the number of Sections of the Association
(c) the Honorary Offices of the Association and of the Council ex-officio
(d) two representatives appointed by the Trustees
All members of the Council retire annually at the Annual General Meeting but are eligible to be appointed or co-opted again.
Executive Committee
At each Annual General Meeting an Executive Committee shall be appointed which shall comprise of a President, Chairman, Treasurer and Secretary.
The Executive Committee are selected by votes at the annual meeting. Anyone who wishes to assist the Association with its objectives may put themselves forward for election once they have firstly been proposed by a member to hold office.
Trustees are appointed on their contribution to the Association and the skills they can offer to the board, trustees are voted by the Committee.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
(England and Wales)
Registered Charity number
1188560
Page 3
Cookridge Village Association
Report of the Trustees for the Year Ended 31 August 2022
Registered office
Moseley Wood Lane Cookridge Leeds West Yorkshire LS16 7ER
Trustees
M Holm Ms P Sturdy Mrs G Tones R Dewhurst
Independent Examiner
Whitesides Chartered Accountants Lister House Lister Hill Horsforth Leeds LS18 5AZ
Approved by order of the board of trustees on 7 November 2022 and signed on its behalf by:
Mrs G Tones - Trustee
Page 4
Independent Examiner's Report to the Trustees of Cookridge Village Association
Independent examiner's report to the trustees of Cookridge Village Association ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Daniel Dufton ACA ICAEW Whitesides Chartered Accountants Lister House Lister Hill Horsforth Leeds LS18 5AZ
7 November 2022
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Cookridge Village Association
Statement of Financial Activities for the Year Ended 31 August 2022
| Period | |||||
|---|---|---|---|---|---|
| 1.2.21 | |||||
| Year Ended | to | ||||
| 31.8.22 | 31.8.21 | ||||
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 3,334 | - | 3,334 | 17,521 | |
| Charitable activities | |||||
| Provision of Village Hall | 18,672 | - | 18,672 | 5,162 | |
| Provision of local amenities via Section activity | 7,132 | - | 7,132 | 549 | |
| Investment income | 2 | 56 | - | 56 | 1 |
| Total | 29,194 | - | 29,194 | 23,233 | |
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| Provision of Village Hall | 21,176 | - | 21,176 | 16,436 | |
| Other | 1,566 | - | 1,566 | - | |
| Total | 22,742 | - | 22,742 | 16,436 | |
| NET INCOME | 6,452 | - | 6,452 | 6,797 | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 70,919 | - | 70,919 | 64,122 | |
| TOTAL FUNDS CARRIED FORWARD | 77,371 | - | 77,371 | 70,919 |
The notes form part of these financial statements
Page 6
Cookridge Village Association
Balance Sheet 31 August 2022
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 39,791 CURRENT ASSETS Debtors 7 678 Investments 8 17,091 Cash at bank and in hand 9 21,815 39,584 CREDITORS Amounts falling due within one year 10 (2,004) NET CURRENT ASSETS 37,580 TOTAL ASSETS LESS CURRENT LIABILITIES 77,371 NET ASSETS 77,371 FUNDS 11 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - - |
2022 Total funds £ 39,791 678 17,091 21,815 39,584 (2,004) 37,580 77,371 77,371 77,371 77,371 |
2021 Total funds £ 33,770 633 17,091 21,293 39,017 (1,868) 37,149 70,919 70,919 70,919 70,919 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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Cookridge Village Association
Balance Sheet - continued 31 August 2022
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 7 November 2022 and were signed on its behalf by:
G Tones - Trustee
The notes form part of these financial statements
Page 8
Cookridge Village Association
Notes to the Financial Statements for the Year Ended 31 August 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Tangible fixed assets are stated at historic cost and depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 2.5% on reducing balance Improvements to property - 20% on reducing balance, 10% on reducing balance and 5% on cost Plant and machinery - 10% on reducing balance
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Donated services
Cookridge Village Association receives donated services from its volunteers, however these are not assigned a value and therefore are not represented on the Statement of Financial Activities.
Assessment of going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. There are sufficient reserves to continue for over a year without any income.
continued...
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Cookridge Village Association
Notes to the Financial Statements - continued for the Year Ended 31 August 2022
2. INVESTMENT INCOME
| Period | ||
|---|---|---|
| 1.2.21 | ||
| Year Ended | to | |
| 31.8.22 | 31.8.21 | |
| £ | £ | |
| Current asset investment income | 56 | 1 |
| NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | ||
| Period | ||
| 1.2.21 | ||
| Year Ended | to | |
| 31.8.22 | 31.8.21 | |
| £ | £ | |
| Depreciation - owned assets | 2,600 | 1,031 |
| Deficit on disposal of fixed assets | 1,566 | - |
3. NET INCOME/(EXPENDITURE)
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2022 nor for the period ended 31 August 2021.
Trustees' expenses
During the financial period £678 (Aug 2021: £766) was paid to 3 (Aug 2021: 3) trustees in order to reimburse them for expenses incurred in their management of the charity. These expenses included: first aid kits; stationery; heaters; website expenses; equipment for the hall and lights.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Restricted fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 17,521 - Charitable activities Provision of Village Hall 5,162 - Provision of local amenities via Section activity 549 - Investment income 1 - Total 23,233 - EXPENDITURE ON Charitable activities Provision of Village Hall 16,436 - NET INCOME 6,797 - |
Total funds £ 17,521 5,162 549 1 |
|---|---|
| 23,233 | |
| 16,436 6,797 |
continued...
Page 10
Cookridge Village Association
Notes to the Financial Statements - continued for the Year Ended 31 August 2022
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted fund fund £ £ RECONCILIATION OF FUNDS Total funds brought forward 64,122 - TOTAL FUNDS CARRIED FORWARD 70,919 - 6. TANGIBLE FIXED ASSETS Improvements Freehold Short to Plant and property leasehold property machinery £ £ £ £ COST At 1 September 2021 1,444 23,928 48,397 12,616 Additions - - 10,187 - Disposals - - (7,744) - At 31 August 2022 1,444 23,928 50,840 12,616 DEPRECIATION At 1 September 2021 - 8,220 35,058 9,337 Charge for year - 393 1,878 329 Eliminated on disposal - - (6,178) - At 31 August 2022 - 8,613 30,758 9,666 NET BOOK VALUE At 31 August 2022 1,444 15,315 20,082 2,950 At 31 August 2021 1,444 15,708 13,339 3,279 |
Total funds £ 64,122 70,919 Totals £ 86,385 10,187 (7,744) 88,828 52,615 2,600 (6,178) 49,037 39,791 33,770 |
Total funds £ 64,122 |
|---|---|---|
| 70,919 |
Tangible fixed assets are stated at historic cost:
continued...
Page 11
Cookridge Village Association
Notes to the Financial Statements - continued for the Year Ended 31 August 2022
| 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments 8. CURRENT ASSET INVESTMENTS National savings income bond Leeds building society account 9. CASH AT BANK AND IN HAND Cash in hand Bank account Total 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accrued expenses 11. MOVEMENT IN FUNDS At 1.9.21 £ Unrestricted funds General fund 70,919 TOTAL FUNDS 70,919 |
2022 £ 678 2022 £ 17,000 91 17,091 2022 Total funds £ 107 21,708 21,815 2022 £ 2,004 Net movement in funds £ 6,452 6,452 |
2021 £ 633 2021 £ 17,000 91 |
2021 £ 633 2021 £ 17,000 91 |
2021 £ 633 |
||
|---|---|---|---|---|---|---|
| 17,091 | ||||||
| 2021 Total funds £ 107 21,186 |
||||||
| 21,293 | ||||||
| 2021 £ 1,868 At 31.8.22 £ 77,371 77,371 |
2021 £ 1,868 |
|||||
| 77,371 |
continued...
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Cookridge Village Association
Notes to the Financial Statements - continued for the Year Ended 31 August 2022
11. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 29,194 | (22,742) | 6,452 |
| TOTAL FUNDS | 29,194 | (22,742) | 6,452 |
| Comparatives for movement in funds | |||
| Net | |||
| movement | At | ||
| At 1.2.21 | in funds | 31.8.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 64,122 | 6,797 | 70,919 |
| TOTAL FUNDS | 64,122 | 6,797 | 70,919 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 23,233 | (16,436) | 6,797 |
| TOTAL FUNDS | 23,233 | (16,436) | 6,797 |
continued...
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Cookridge Village Association
Notes to the Financial Statements - continued for the Year Ended 31 August 2022
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2022.
13. MERGER ACCOUNTING
The CIO was registered on 16/03/2020, keeping the same name, and was dormant from 16/03/2020 to 31/01/2021. During this period, the activities of Cookridge Village Association were undertaken as an unincorporated charity.
A Charitable Incorporated Organisation (CIO) is an alternative legal form for a charity, it is a corporate body which is not a company incorporated under the Companies Acts. All charitable incorporated organisations are non-exempt charities which must register with the Charity Commission.
The activities of the old charity continued as part of the CIO from 01/02/2021 onwards without interruption.
The results shown for the comparative period represent the results of the 7 month initial period of account for the CIO.
Users of these statements should pay particular attention when comparing results from the current period to the previous period. The current periods figures represent 12 months of activities, whereas the comparative period represents 7 months of activities.
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Cookridge Village Association
Detailed Statement of Financial Activities for the Year Ended 31 August 2022
| Period | Period | ||
|---|---|---|---|
| 1.2.21 | |||
| Year Ended | to | ||
| 31.8.22 | 31.8.21 | ||
| £ | £ | ||
| INCOME AND ENDOWMENTS | |||
| Donations and legacies | |||
| Donations | 319 | 90 | |
| Grants | 2,667 | 17,431 | |
| Subscriptions | 348 | - | |
| 3,334 | 17,521 | ||
| Investment income | |||
| Current asset investment income | 56 | 1 | |
| Charitable activities | |||
| CADS | 1,000 | - | |
| Camera club | 300 | - | |
| Childminders | 495 | - | |
| Keep fit classes | - | 239 | |
| Needlework | 596 | - | |
| Toddlers | 298 | - | |
| Watercolour class | - | 310 | |
| Regular hire | 18,672 | 4,627 | |
| Occasional hire | 4,443 | 535 | |
| 25,804 | 5,711 | ||
| Total incoming resources | 29,194 | 23,233 | |
| EXPENDITURE | |||
| Charitable activities | |||
| Rates and water | 1,103 | 339 | |
| Insurance | 1,898 | 1,008 | |
| Light and heat | 4,220 | 1,446 | |
| Postage and stationery | 18 | 53 | |
| Sundries | 420 | 177 | |
| Cleaning | 5,059 | 3,144 | |
| Repairs and renewals | 3,570 | 2,460 | |
| Gardening | 1,561 | 738 | |
| Computer costs | 54 | - | |
| Short leasehold | 393 | 200 | |
| Improvements to property | 1,878 | 656 | |
| Carried forward | 20,174 | 10,221 |
This page does not form part of the statutory financial statements
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Cookridge Village Association
Detailed Statement of Financial Activities for the Year Ended 31 August 2022
| Period | ||
|---|---|---|
| 1.2.21 | ||
| Year Ended | to | |
| 31.8.22 | 31.8.21 | |
| £ | £ | |
| Charitable activities | ||
| Brought forward | 20,174 | 10,221 |
| Plant and machinery | 329 | 175 |
| 20,503 | 10,396 | |
| Other | ||
| Loss on sale of tangible fixed assets | 1,566 | - |
| Support costs | ||
| Governance costs | ||
| Accountancy fees | 536 | 1,469 |
| Legal and professional fees | - | 4,548 |
| Licences | 137 | 23 |
| 673 | 6,040 | |
| Total resources expended | 22,742 | 16,436 |
| Net income | 6,452 | 6,797 |
This page does not form part of the statutory financial statements
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