MANOR MUSICAL THEATRE COMPANY CHAIRMAN'S NOTES AGM THURSDAY 31 JULY 2025 Welcome everyone. This AGM is for the year ended 30 June 2025 which covers our recent production of Kipps. We will begin tonight's meeting with a summaryof the financial report for Kipp5 and summary of our accounts which Paul Stewart will talk us through. {HANO OVER TO PAULI. Produrtlon For Kipps Pam and James Garrington continued as our as Co-Production directors with Izzy Larkin returning as choreographer and Chris Arnold joining us as our new Musical Director. Lewis Wescott was our Stage Manager and Tina Townsend was in charge of props. The principal parts in Kipps were: Jamie Wilson as Arthur Kipps Elzia Tall as Ann Pornick Juliet Fisher as Helen Walsin8ham Nick Salter as Chitterlow The Apprentices were played by Jack Goode, Alex Brown, Matt Cotter and Jenna Morley. Lynette Coffey as Mrs Walsingham and Tom Wells as James Walsingham Richard Parry as Mr Shalford and Mike Gem as Mr Car5hot Linda Parkes as Lady Punnet and Jane Ware as Mrs Bindo-Botting Other smaller principal roles were Paul Stewart as Uncle Bert and Katrina Cadman as Lady Dacre. As has been the case with all of our recent shows. the principals and the chorus received positive feedback both from independent reviewers and our audiences. Whilst the audience numbers did not reach the levels we had hoped for, there is no doubt that Kipps was a critical success and many people said it was one of the best shows Manor has ever produced. Despite our best efforts to publicise the show. which involved having 50,00 leaflets delivered to homes in Sutton Coldfield and surrounding areas, 25 Correx boards placed at prominent locations and numerous social media posts, we only sold 903 tickets. This compared to 1,070 tickets for Anything Goes and 1,337 for Fiddler on The Roof which resulted in a loss of just under £12k on Kipps. The poor ticket sales for Kipps are probably due to a combination of it not it being such a well-known show and the impact of the ongoing cost of living crisis.
Even though we have made a combined loss of almost £21k from the last three shows, fortunately, we are in a relatively sound financial position with £27k in our bank account which is due in no small part to efforts of the committee and production team to keep a tight rein on financial expendlture and the Theatre Tax Credit of £27.945 we were able to claim from HMRC for the last four shows, including Kipps. However, there is no guarantee that we can continue to rely on this scheme as a source of income due to the parlous state of government finances. Production Team Pam and James Garrington have been with the society as Producer/Directors since 2016 and Izzy Larkin joined us as choreographer for Anything Goes in 2023. However, the committee made the decision that in future we would advertise for a new production team each year which was common prartice in many other societies and gives the society the opportunity to find new talent. As the role of Musical Director is harder to recruit to, it was agreed that we would continue with Chris Arnold as our MD for our next show. I would like to place on our record our appreciation for Pam. James and Izzy and thank them for all of their hard work and commitment to the society and to W15h them every success in the future. I would also like to wish our new production team of Louise Farmer as Director. Connie Mortiboy as Choreographer and Chris Arnold as our Musical Director the best of luck for our next show We Will Rock You. Committee I must also place on record mythanks to the rest of the committee fortheirwork and support since the last AG when I became Chairman. l am sure that those who haven't served on the committee don't always appreciate the amount of work that goes on in the background to produce a show and we are fortunate to have had such a dedicated group of committee members who work closely with the production team. As I personally disagreed with the decision to recruit a new production team for our next show and the process that was proposed. I have decided to step down from my role as Chairman of the society and as a committee member. Paul Stewart has also decided to resign from his roles as Treasurer and Secretary and as a committee member. Katrina Cadman has also stated her intention to resign from the committee as a General Member.
The role of Chairman will be taken by Matt Cotter and Tom Wells will be assume the roles of Treasurer and Secretary. No nomination forms for new committee members have been received. The Future Our next show will be the Queen musical; We Will Rock You. A launch date for the show and rehearsal schedule will be announced shortly. In 2027 the society celebrates it's 75 th anniversary and l am sure the commtttee will have lots of ideas on how they plan to markthi5 momentous occasion. The creative arts sector has struggled to recover from the effects of post-covid audience behaviours. Marsy of our older patrons have etther passed away or are less likely to come to our shows due to ill health or to concerns about being in crowded public spaces. Many theatre goers are feeling the ongoing effects of the cost-of-living crisis. We have seen a noticeable change in booking behaviours with people booking tickets much later than has been the case in the past. Societies face increased production costs but have limited scope to increase ticket prices which might deter people from coming to see shows. In Sutton Coldfield we face the additional challenge of a limited talent pool and too many societies competing to attract new members. People are now more likely to move between societies in search of shows they wish to perform rather than remaining loyal to a particular group. Manorfs core membership has Steadily declined over the last few years and many of our older members who made up that core have retired from the stage. Whilst it is no bad thing that the average age of the membership has decreased, younger members pay a heavily discounted subscription fee and are possibly less likely to remain with the society as they go away into higher education or to take part in shows with other societies. We have always relied heavily on membership subs and member ticket sales and this dwindling source of income is a worry. Traditional shows which Manor has been known for are not necessarily attractive to younger audiences and so I fully understand the committee's desire to be more adventurous in future show choices. However, I would advise the new committee to exercise caution when it comes to show selection as we have seen how critical it is to choose the right show which will both attrart new members and be commercially viable so that we maintain the societqs financial position. That said. I recognise how difficult it is becoming to choose the right show given the limited options available to amateur societies. I would like to wish the committee and production team the very best forthe future.
MANOR MUSICAL THEATRE COMPANY TREASURER'S NOTES AC.M THURSDAY 31 JULY 2025 Produetion of KAPPS, The N¢w Half a SixpeDee Musieal Total iicket sales were £17,618 compared to ticket sales for Anything Goes of £20,851 & Fiddler on the Roof of £26,080. The combined profit from progrdmme advertising & sales and raffle tickets was £601 compared io £1,161 foi Anything Goes & £1,418 for Fiddler. Members subscriptions totalled £2.260 compared to £3,212 for Anything Goes & £3,130 for Fiddler. Part of this reduction is due to the smaller cast size for Kipps plus also the number of students. As we'Te a registered charity we were able to clairn gift aid on some of these subscriptions & these totalled £525. The members, subscription includes a £1 O levy to contribute towards the leafietting costs. So total income for Kipps was £21.005 compared to £25.947 for Anything Goes & £31,204 for Fiddler Production expenses for Kipps tolalled £32,915 compared to £33.367 for Anything Goes & £32,523 for Fiddler. So the production costs for these 3 shows were fairly similar. The most notsble changes to costs this year were: o The orchestra Cost £1,170 more than for both Anything Goes & Fiddler. This was in part due io the session rdte increasing by £1 O to £60 plus l additional band member coMped io the 2 previous shows (I l instead of10). Expenditure on publicity increased by about £900. This w mainly due to increasing the number of leafiets delivered from 30.000 to 50,000. Royalties for Kipps were b&sed on the ticket saIes & due to the lower number of tickeis sold for Kipps the royalties were only £3,383 compared to £5,067 for Fiddler. The royalties for Anything Goes were a fixed rate for each perforniance irrespective of the actual ticket sales income. The s¢enery for Kipps was quite simple so cost £1.977 less than Anything Goes & £983 less than Fiddler. Part of the reduciion compared to Anything Goes was due io spectfic requirements of that show that required bespoke staging. The ru¢ll0n in the Town Hall hir¢ costs w&$ in part due to the reduction in this year's charge negotiated by Richard & in part F¢cause the Town Hall didn't charge for opening the baT after the show on Thursday evening (they forgot to open it after the Wethicsday perforniance! Givlng rise to a loss on the productions itself of £11.910 compare to a loss of £7,419 for Anything Goes & £1.319 for FiddleT on the Roof.
Otber Exp¢n$ Included within these costs is £150.(K) audii fee to Tom Cadman which he has kindly agreed to donate to the society & I would like to extend the cornpany's thanks to him for this generous donation. Tbeatre Tydx Credit It came to light during the year that Ls a Charitable IncoTpofdted Organisation we could make a claim for a payable Theatre T&x Credtt. A claim w&s made in September 2024 to cover some of the costs incurred for Oliver, Fiddler on the R(K)f & Anything Goes. The total monies received, including interesl, was £21.262. A similar Claim can be made for some of the costs incurred for Kipps & based on these accounts that will amount to £6,745. Tolal Deficit for the Year After taking into account a few administrdtive expenses the overall surplus foi the year to 30 June 2025 was £15.491 compared to a deficit last year of £9,109. This su4)lus has increased the society's reserves from £19,640 to £35.281. Chydrity Speeial Reserve Other than those fund-raising activities already m¢ntioned there were no other fund raising activities for the Charity Special Reserve The balance in this reserve is now £435.73. BalaD¢e Sheet Bank- the society's bank account at 30 June 2025 was £26,931 Debtors - this comprises £6.745 Theatre Credit, noted above. plus deposits paid for future years. shows being £765 licence deposit for We Will Rk You, £500 licence deposit for Into The Woods & £200 deposit for Going Dark. 3114
MANOR MUSICAL THEATRE COMPANY INCOME AND EXPENDITURE YEAR ENDED 30 JUNE 2025 Fiddler & Anything Goes 2024 Kipps 2025 Fiddler Anything Goes 2024 2024 Productlon Tb¢k¢t Money Ti¢ket Money.. Mailin9 li$1 Ticket Money". Mèmbers Ticket Money.. Parties Tkket Money.. Patron$ el¢ Tkkel Money.. Publi¢ity Ticket Money." Ticketsource 17.618.CK) 8.972.rA) 7.383.00 0.00 16.355.00 0.00 0.00 o.c() 17,108. 13.468.00 30.576.00 Total Tlcket Money Programm•8 17,618.00 26.080.00 20.851.00 46.931.00 Advertisements Programme Sales Total Progrnmm• o.co 385.20 385.20 216.26 25.00 590.CQ 615. 803.10 25.00 1,102.73 1.127.73 1,4SI.36 512.73 512.73 6d8.26 Show Raffle Oth•r pducOn Incom• Rehèarsal Drink$ Reh&ar5al Raffle subscripb.ons Gift aid Vidw Sal68 0.00 8,342.50 1.299.54 2,280.00 525.11 3,130.IXI 576.36 3,212 $0 723 18 2,785.11 3,7[.36 3.935.68 7,642.04 Total In¢¢n7e 21,004.S7 25 947.67 57152.13 PToductl¢n Exp•n$•¥ Band parts Box Office Expenses Chaptsrones Choreographer Costume8 First aid Front ol House In8uran Lightinglwund Make-up Musical Oireclor Orchestra P*nist Production Oireclor Prornpl Prop8rtte8 PublirJly Rehearsal rooms Royalties Scenery Scores & libs Show refrashments Stage Crew Town Hall Town Hall Display Town Hall Staff Video purd)ase Total Produc0 Expènses 327.45 10.CKI 758.(KI 341. 93.01 870.CQ 240.27 30.00 708.00 809.50 2,672.77 582.23 123.01 1,578.00 1,309 50 4,356 02 0.00 90.00 886.87 7.600.00 2,040. 1,883.25 30.00 181.28 3.950,00 681.62 3,978.00 685 59 3.650 r 1.5(Kl.tsJ 4,670.00 1,51Y).CK) 3,5w rxj l.s( 00 3,SOO.00 3,(I)O. 7,000.00 1.fJ)).00 1.000.CQ i.&)J 00 8.00 312.28 2.053.73 2,$02.35 3.953.99 3,783.71 294.67 2.000.00 38.00 506 82 4,075.28 5,127.07 9,021.35 6,573.71 764.23 361.20 2.911.37 2.838.10 3.382.66 1,807.(KJ 689.44 196.34 2.02f.55 2.624.73 5.067.36 2.790.CQ 11x1.00 S.W).(KJ I.4x} 5,340 CQ 10000 5,736.CK) 0.00 200.00 11,076.00 0.00 000 33.366.55 0.00 65,889.89 32.914.74 32,523.35 ProflUIg88 on Production 11,910.1 1.318.89 7.418.88 8,737.76
MANOR MUSICAL THEATRE COMPANY INCOME AND EXPENDITURE YEAR ENDED 30 JUNE 2025 Fiddler & Anything Goes 2024 "pps 2025 Fiddlér AnhIng Goes 2024 2024 Production Con¢ert In¢om• Concert Doof TKkets Concert rickets Conesrt Night Raffle Concert Night Refreshmènts Concert Rehearsal Drink5 Concgrt Rehearsal Raffie Donations lo concert Totsl Concert Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Expenditure Concert Box Office Concert MD Concert Publ Concert Rehearsal RLN)ms Concert Venue h¥ Totsl Coneèrt Expèndslur• 0.00 0.00 0.00 0.00 0.00 0.00 o_oo 0.00 0.00 Profltllos• cn Cone•rts 0.00 0.00 Other Incorne Charity collections Bank Interest Donations ReceNed Patrons & VP Donions HMRC refund- Theatre Tax Credil Soual Funcaions Totsl Other Income 0.00 0.00 000 28.W7.10 0.00 0.00 28.061.10 Othèr Expertditure Archive Bank Charges Printing. postage & stationery Donations Miscdlaneous NODA subscription Patronslentertaining Telephone & intemet Bad debts Audit fee Website Total Other Exp•nditure 763.16 {.COl 110.12 47.55 141.50 {179 201 0.00 150.00 245.74 374.21 150.C(I 235.16 659.82 0.00 Nèt non*roduction surpluslldefielt) 27A01.28 3.00 371.21 SurpluslD•ficit for Year 15 1.318.89 7.41S.88 9 108.97
MANOR MUSICAL THEATRE COMPANY BALANCE SHEET YEAR ENDED 30 JUNE 2025 30..25 30.(.24 Accumulated Funds brought forward Surplusloeficil for year Accumulated Funds carried foThvard Chanty Special Reserve 19,354.32 15,491.11 34,845.43 435.73 28,463.29 9.108.97 19,354.32 285.73 35,281.16 19.640.05 Represented by". HSBC CUnI Account Debtors & Prepayments Sundry Creditors 26,931.35 8,209.81 1100.00) 18.200.05 1.200.00 0.00 35,281.16 19.640. ,,/,/',
Manor Musical Theatre Company Independent Examination of the Accounts for the Society Year Ended 30 June 2025 En Lonjunction with bank slatements and other prime records, I have examined the Accounts and associated working papers produced by the Company including any year end adjustments necessarily made. Accordingly, I am satisfied that the Income and Expenditure and Balance Sheet for the year ended 30 June 2025 are in agreemenl with the underlying books and records of the Company and with th¢ explanations given to me. 1¢ T Cyddman 31 July 2025