2022-03-31-accounts - Harbury E-Wheels

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ANNUAL REVIEW 2021/2022 Covering April 1st 2021 to March 31st 2022

After almost a year of highly reduced activity in 2020 we began gradually to see the unlocking of lockdowns during 2021. Very slowly our driving hours increased as we reviewed our activity against government guidelines through the reporting year. At the end of March 2021 we were typically doing up to 40 hrs of volunteer driving; within a few months this had increased to 60 t0 90 hrs and by March 2022 it was still not at 2019 levels but maintaining this figure. It is probable that it has taken a while for passengers and referring agencies to be confident in the safety of volunteer transport and for social and other activities to restart. As far as we are aware, however, no passenger caught coronavirus as result of travelling with Harbury e-Wheels and although many of the drivers did contract the virus it was unlikely to have come from passengers. The coordinators continued to work through this time with bookings coming in thick and fast by January 2022 and volunteers struggling to keep pace partly because a number of drivers became unavailable all at the same time for a variety of unavoidable reasons. Steps to rectify this were taken by two coordinators working together to clear the backlog of enquiries (even we had a backlog) and a month or so after the financial year ended 3 more drivers were inducted and ready to start. As in the previous year delivery of food bank donations continued with generous contributions from the village, much less than last year but still significant. The previous year was exceptional in donations from the village; this year was more typical. During Covid restrictions we had moved the donation site for the food bank from the church to the library. As this was clearly more convenient for donors and resulted in higher levels of donation, this has now become a permanent routine.

A number of new agencies approached us during the year, often requesting multiple regular trips for one passenger or family. We continue to adhere to the ‘one person, one trip a week’ policy unless we feel the circumstances are exceptional. One new event that we now support regularly is a monthly pick up of passengers to attend the Warwickshire Vision Support social events. We are also developing a relationship with Galanos House.

This report should pay due tribute to all the volunteers of Harbury e-Wheels, who continued to work, as far as they were allowed, through a very difficult time and never failed to offer help when they could. Inevitably the team changes over time and there were some losses and gains in the year. During the course of the year we lost Pat Whorton and Alison Hodge from the coordinator team but welcomed Yvonne Easton and Pam Shepherd to the role. Sally Townsend left the driving team but we gained Graham Lewis and Mike McBride. As the year ended three more drivers were undergoing DBS checks and induction to bring the team to 17. The Board remained unchanged.

The relaxation of Covid restrictions gave us the opportunity to reinstate fund raising plans that we had originally developed for 2020. Released from isolation and rules people were only too delighted to wander round the gardens of Harbury at the e-Wheels Harbury Open Gardens weekend on 24th/25th July, planned and delivered by Peter Walshe, Janny Freeman and former Harbury resident Margaret Commons. The weekend was a huge success and combined with the sales of the recipe book, Eating with e-Wheels,

Registered charity 1188537

www.harburyenergy.co.uk

contributed £4267 to our funds. The recipe book began its gestation with an idea from Izzie Sherman. Progress was slow until Peter Walshe gave it substance and, together with help from Hugh Tottle and Richard Marshall-Hardy, created an attractive book of a high standard. In the autumn two further fund raising events, ‘Travels with Tottle’ and a murder mystery evening (repeated) raised a further £730.

We had a mixed record with trust funds but our regular private donors continued to give. At the start of the financial year Heart of England Community Energy declined our request to reinstate the three-year grant offered in 2019 - on the grounds that our finances were too healthy! We were also not successful with a bid to Ecclesiastical Grants for Good. We were successful, however, in an award of £1000 from the WPH Charitable Trust and the same sum from Neighbourly (managing a grant from O2/Virgin Media). We were also very fortunate to have the support of the Warwickshire Grand Lodge of Freemasons with another grant of £1000. All of this has helped to keep our wheels freely rolling. Every year we face the same challenges of raising money and with costs likely to rise in 2022 this will continue to be a regular issue.

Harbury Future Energy

It was with that issue in mind that Harbury e-Wheels launched the Harbury Future Energy project to install a charging station for electric cars at the village hall. We hoped that such a venture would not only provide free energy for our cars but also feed an income into our funds. There has been considerable progress since the last report but we still have some way to go. The delegated team of Board members and others is now awaiting the decision of the planners on the application submitted on our behalf by Allen Construction Consultants. The next phase, securing the substantial funds to make our idea a reality, may well prove the most demanding yet. We are currently working with Warwickshire County Council on a joint bid to a competitive government fund and are making some tentative approaches to Octopus Energy.

How we performed

In the year April 1st 2021 to March 31st 2022 we delivered:

Number of	No	Previous year
Miles of volunteer driving	10,719	2,317
Volunteers	24	25
Requests processed	535	178
Agencies served	13	10
Individuals helped	105	53
Journeys completed	440	151
Food bank deliveries	2462kg	4,300kg

Bob Sherman FRSA BEM Chair, Harbury e-Wheels

Registered charity 1188537

www.harburyenergy.co.uk

- HARBURY e WHEELS

Registered charity no: 1188537 Company limited by guarantee no: 12369097

STATEMENT OF FINANCIAL ACTIVITIES For the year to 31st March 2022

INCOME & EXPENDITURE

INCOME& EXPENDITURE
	Unrestrict ed Restricte d TOTAL TOTAL Funds Funds 2022 2021 £ £ £ £

Not e
INCOME Voluntary income 1a Fund generating activities 1b Grant and other income 1c Total income EXPENDITURE Operational costs 2a Cost of fund generating activities 2b Other expenditure 2c Total expenditure Net income/(expenditure)
	9,040.00 - 9,040.00 6,624.01 5,018.58 - 5,018.58 197.60 3,810.35 65,809.1 ~~4~~ 69,619.49 46,778.25
	17,868.9 65,809.1 83,678.07 53,599.86
	3 4
	(13,341.0 1) (13,341.01) (11,564.84) (1,048.36) (1,048.36) - (163.25) (65,809.1 ~~4)~~ (65,972.39) (38,590.89)
	(14,552.6 2) (65,809. 14) (80,361.76) (50,155.73)
	3,316.31	- 3,316.31 3,444.13


		31-Mar-21 £ £
Not e
CURRENT ASSETS Debtors Cash at bank and in hand 3
		6,897.00 2,644.00 21,908.18 18,998.93
		28,805.18 21,642.93
CURRENT LIABILITIES Accruals NET ASSETS COMPRISING: Unrestricted funds Restricted funds
		(3,885.94) (40.00)
		24,919.24 21,602.93

		22,847.20 19,530.89 2,072.04 2,072.04
		24,919.24 21,602.93

Registered charity 1188537

www.harburyenergy.co.uk

Unrestricted Restricte d Total Funds Funds 2022 £ £ £ Brought forward at 1 April 2021 19,530.89 2,072.04 21,602.93 Net income for the year 3,316.31 3,316.31 Carried forward at 31 March 2022 22,847.20 2,072.0 24,919.24	Total 2021 18,158.80 3,444.13 21,602.93
4

Prepared by Liz McBride:

Independently examined by John Hall

Registered charity 1188537

www.harburyenergy.co.uk

INGOME&EXPENDITURE
		Unrestricted	Restricted	TOTAL	TOTAL
		Funds	Funds	2422	2021
	Note	f	f	€
INCOME
Voluntaryincome	1a	9,040.00		9,040.00	6,624.A1
Fundgenerating activities	1b	5,018.58		5,018.58	197.60
Grantand otherincome	1c	3,810.35	65,809.14	69,619.49	46,778.25
Total income		17,868.93	65,809.14	83,678.07	53,599.86
EXPENDITURE
Operationalcosts	2a	(13,341 .01)		(13,341.01)	(11,564.84)
Cost offund generating activities	2b	(1,048.36)		(1,048.36)
Otherexpenditure 'otalexpenditure	2c	(163.25)(65,809.14) (14,552.621(65,809.14)		(65,972.39) (80,361.76)	38,590. (50,155.73)
Netincome(expenditure)		3,315.3{		3,316.31	314413

ASSETS&LIABILITIES
			31-Mar-21
	Note	€	f
URRENT ASSETS
Debtors		6,897.00	2,644.00
shatbankandin hand		21,908.18	18,998.93
		28,805.18	21,642.93
LIABILITIES
		(3,885.94)	(4000)
NETASSETS		24,919.24	21,602.93
restrictedfunds		22,847.20	19,530.89
strictedfunds		2,072.04	2,072.04
		24,919.24	21,602.93

MOVEMENT INFUNDS
	UnrestrictedRestricted Funds Funds		Total 2022	Total 2021
	tt		t
Broughtforwardal1April 2021 Netincome forthe year Carriedforward at31March2022	19,530.89 3,316.31 n,84?.20	2,072.04 - 2,W2.04	3,316.31 %919.24 21,602.93	18,158.80 3,444.13 21,6A2.93

the y	ear ended 31st March 2022
1	Analysis of income	Unrestricted	Restricted	TOTAL	TOTAL
1a	Voluntary Income	Fundst	Funds f	2022 E	2421 t,
	Giving via standing order	3,176.00		3,176.00	3,311.00
	One offgiftaided giving	1,335.00		1,335.00	245.00
	Gift aid reclaimed	967.84		967.84	1,787.13
	GASDS reclaimed(GiftAid Small Donations Sch)	367.00		367.00	376.88
	Small cash donations	2,734.00		2,730.OO	675.00
	Other donations	464.16		484.16	229.00
		9,040.00		9,040.00	6,624n1
1b	Fund generating activities
	Garden Walkabout	2,517.51		2,517.51
	Recipe Book sales	1,770"00		1,774.04
	Travels with Tottle	231.90		231.90
	Murder Mysteries	499.17		499.17
	Virtual Quiz				197.60
		5,018.58		5,018.58	197.60
1c	Grant and other income
	Tesco Bags of Help				1,000.00
	WPHCharitable Trust	1000.00		1,000.00
	Virgin Media02Together Fund	1000.00		1,000.00
	Wanivickshire Masonic Association	1000.00		1,000.00
	Your Coop local Community Grant	250.00		250.00
	Harbury Parish Council				2,000.0;
	Octopus Energy: Community PowerFund				2,500.00
	Groundwork(HS2) Lets Talk Ageing Amazon Smile	500.00 60.35		500.00 60.35	5,009.00 500.00 78.91
	RCEF- project inception grant		65,809.14	65,809.14	35,690.34
		3,8't0.35	65,809.14	69,619.49	46,778.25
	TOTAL INCOME	17,868.93	65,809.14	83,678.07	53599f,6

rthe ye	ar ended 31st March 2022
2	Analysis ofexpenditure	Unrestricted	Restricted		TOTAL	TOTAL
		Fundst		Funds L	2022 E	2021 L
2(a\|Operational costs
	Contract hire costs	(9,468.00)			(s,468.00)	(9,468.00)
	lnsurance	(3,492.32)			(3,492.321	(1,784.s2)
	Electricity - recharged from HVL	(380.6e)			(380.6e)	(s12.52)
		(13,341.01)			(13,341.01)	(11,564.84)
2b	Costoffund generating activities
	Garden Walkabout	(455.36)			(455.36)
	Recipe Books	(4e2.00)			(4e2.00)
	Other events	(101.00)			(101.00)
		(1,048.36)			(1,048.36)
	Other expenditure
	Governance costs Other expenditure Prolect costs- Greenwatt Technology	(163.2s) -(65.809.14)			(163.25) (55.809.14)	(1s.00) (459.59) (38,118.30)
		(163.25)(65,809.14)			(65,972.39)	(38,590.89)
	TOTAL EXPENDITURE					60J55?s)
					TOTAL	TOTAL
					2022	2021
	Cash at bank andinhand				€
	HSBCUKcurrent account				21,870.66	18,952.84
	cashinhand				37.52	46.09
	Total				21,908.18	__J_9399t3_
	Fund details	openrng	income		spend	closing
	Unrestricted:-
	General fund	19,130.8917,868.93			(14,552.62)	22,M7.20
	Discretionary - Garden Walkabout funding	400.00				400.00
	Total unrestricted	19,530.8917,868.93			(14,552.62)	22,847.20
	Restricted:-
	Project-Harbury Future Energy	2,072.04 65,809.14			(65,809.14)	2,O72.04
	Total restricted	2,072.04 65,809.14			(65,809.14)	2,O72.O4