2021-03-31-accounts

ANNUAL REPORT ON ACTIVITY 2020/21 Covering April 1st 2020 to March 31st 2021

Our objects

The principle purpose of Harbury e-Wheels is to provide transport facilities for the residents of mid Warwickshire and the surrounding area for people who have special need of such facilities because of their youth, age, ill health and disability.

The charity trustees have complied with their duties to fulfill the requirements of the Charity Commission’s public benefit guidance in delivering this Purpose. The details of the charity’s activities are set out in the report below.

Report on activity

Apart from a brief period of relaxation of the Covid curfew in the summer the majority of the period covered by this report was dominated by the government restrictions on contact and activity. This is reflected in the massively reduced hours of volunteer time during the year. A constant activity through all of this time remained the regular weekly deliveries to the Food Bank in Kineton of generous donations of groceries from Harbury residents. It was very evident that donations increased considerably during lockdown to meet the needs of a growing number of people affected by the pandemic. Before the Parish Council completed their plans for comprehensive volunteer coverage of vulnerable and isolating people in the village, Harbury e-Wheels also did what they could to help, mainly collecting and delivering medicines.

Covid wasn't the only unexpected interruption to services during the year. In June a two person team of tree surgeons came to remove ivy from the telegraph pole at the corner of the library car park. In a hurry and not sufficiently attentive, the man in the cherry picker swung his platform sideways catching the telegraph cable and dislodging it from high on the wall. Bricks and cable swung down together to the major detriment of our Nissan Leaf. It was to be many weeks before we saw it again. Fortunately there was no contest on blame and the other party’s insurance company duly paid in full.

Registered charity 1188537

www.harburyewheels.co.uk

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Meanwhile we started to plan a limited return to activity with the tiered relaxations to restrictions that were permitted in July 2020. We would take a single passenger in the back seat, masked and sterile, for medical appointments. A reduced number of drivers made themselves available for this but it was enough to maintain a reduced service. Deliveries to the Food Bank continued uninterrupted with very large donations from the village (see statistics below). Covid made a savage return and in November we were totally locked down again, reduced to just Food Bank deliveries weekly. As the vaccine rollout gathered pace we offered to take single passengers to Southam Clinic to receive immunisation and this was taken up by several local people. By March 2021 the Board was beginning to think we could restart some level of service and on March 8th we announced our return to the roads, still with strict limitations but a plan to review guidance in April with a hope of returning to a full service in July.

Despite the circumstances our volunteer numbers remained stable and we were able to recruit to fill gaps. Coordinator Gill Barber resigned and was replaced by Wendy Lewin; driver Ted Dowdeswell left the team and was replaced by Chris Cousins.To be able to find such willing volunteers so readily was a pleasant surprise and perhaps testament to the reputation that Harbury e-Wheels has gained in its 5 years. More were to come forward for consideration after the end of March. As long as we have funds the future of e-Wheels seems secure.

Funds were not easy to come by in the year. The fact that we were not operating didn’t lessen our expenditure by much. Our biggest costs are in renting and insuring our two cars. Whether we drive or not this has to be paid. The regular giving of generous residents saved us from a steady decline in our bank balance but we weren’t able to boost this with our usual fun-packed event calendar. There could be no Open Gardens weekend in 2020 and this has been postponed to 2021; similarly no Murder Mystery evenings and no ‘Travels with Tottle’. In addition Heart of England Community Energy decided not to provide our second year of three years of funding, instead donating it to Citizens Advice, a decision we could hardly question in the circumstances. We were successful, however, with two emergency grant applications to Tesco Bags of Help, each of £500 and the arrival of the second £5009 tranche of the HS2 Community and Environment Fund grant really lifted us out of trouble. Let’s Talk Ageing again supported us with £500 towards the costs of our website (www.harburyewheels.co.uk), which is combined with HEI and Low Carbon Warwickshire Network. The website needed a complete overhaul and has been completely revamped, becoming much more comprehensive and informative. We are fortunate in Registered charity 1188537 2 www.harburyewheels.co.uk

having the help of Doug Freeman in ensuring that it is regularly maintained and includes videos and news updates.

Harbury Future Energy is an e-Wheels project, although it may seem that the connection is a little stretched. This project aims, with energy partly provided by sun and battery storage, to instal four fast 22kW chargers and one 50kW rapid charger at the village hall, two of these to serve the e-Wheels cars at, we hope, no cost. Under great time pressure the Stage 1 development group (all Board members of the organisation) presented a second application to the Rural Community Energy Fund for business development support and successfully secured a £98,000 grant. Work began in February 2021 with the appointment of Allen Construction Consultants, led by Harbury’s Paul Quinney. It is intended that this project will support e-Wheels financially but we will need to change our governance structure in order to comply with Charity law. A decision on whether to create an entirely new entity or to create a trading subsidiary to the charity has yet to be taken.

How we performed

In the year April 1st 2020 to March 31st 2021 our delivery figures reflected the unusual circumstances. We delivered:

Number of:	No.	2019/20
miles of volunteer driving	2,317	17,071
volunteers	25	24
requests processed	178	856
agencies served	10	15
individuals helped	53	161
journeys completed	151	447
Food bank deliveries	4,300kg	not known

We can only hope that we will be able to open up our services again soon to all those people who have never stopped needing us. Signs are positive.

Bob Sherman FRSA BEM Chair, Harbury e-Wheels

Registered charity 1188537 Company no 12369097

Registered charity 1188537

www.harburyewheels.co.uk

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INCOME&EXPENDITURE
		Unrestricted	Restricted	TOTAL
		Funds	Funds	2021
		E	E	f,
INCOME
Voluntaryincome	1a	9,912.11	-	9,912.11
Fund generating activities	1b	444.52	-	440.52
Grant and other income	1c	12,503.15	43,790.3456,293.49
Totalincome		22,855.78	43,790.3466,646.12
EXPENDITURE
Operationalcosts	2a	(14,1s5.23)	-	(14,155.23)
Cost of fund generatingactivities	2b
Other expenditure Total expenditure	2c	(522.59)(41,718.3q. (14,877.821(41,7{8.30}		@2,240.891 (56,396.12)
Netincome/(expenditure)

ASSETS&LIABILITIES
	I
GURRENTASSETS
Debtors	2,64d..00
Cash at bank and in hand	-J8,998.93
	21,642.93
CURRENTLIABILITIES
Accruals	(40.00)
NETASSETS	2r,502.93
GOMPRISING:
Unrestrictedfunds	19,530.89
Restrictedfunds	2,97?.04.
	21,602.93

MOVEMENTIN FUNDS
	UnrestrictedRestricted
	Funds	Funds
	tt
Balance transferred fromeWheelson incorporation	11,352.93
Net income for theextendedperiod	8,177.96	2,A72.04
Garriedfonrardat31March2021

the	period18thDecember2019to31st March2021
1	Analysis ofincome	Unrestricted	Restricted	TOTAL
		Funds f	Funds E	202',1 E
1a	Voluntarylncome
	Giving via standing order	4,436.00		4,436.00
	One off gift aidedgiving	785.00		785.00
	Gift aidreclaimed	1,787.13		1,787.13
	GASDS reclaimed(GiftAid Small DonationsSch)	376.88		376.88
	Small cash donations	1,185.00		1,185.00
	Other donations	1,342j0		1,342.10
		9,912.11		9,912.11
1b	Fundgenerating activities
	RaceNight
	Pop up market
	BarnDance
	Murder Mysteries Nov19
	THR coffeemorning	242.92		242.92
	VirtualQuiz	197.60		197.60
		440.52		440.52
1c	Grantandother income
	Village withaVision (windup)
	TescoBagsofHelp	1,000.00		1,000.00
	HECE
	HeartofEnglandCo-op-HelpingHearts
	KinetonPCC
	HarburyCarnival
	Harbury ParishCouncil		2,000.00	2,000.00
	HarburyWlCentenary grant
	Bishop ltchington ParishCouncil
	Warwick CountyCouncil
	Southam TownCouncil
	Ocotopus Energy: Community PowerFund		2,500.00	2,500.00
	Groundwork(HS2)	10,000.00		10,000.00
	LetsTalk Ageing	1,000.00		1,000.00
	Amazon Smile	103.15		103.15
	Harbury Society
	Harbury Horticultural Soc (windup)	400.00		400.00
	RCEF -project inception grant		39,290.34	39,290.34
		12,503.15	43,790.34	56,293.49
	TOTALINCOME	22,855.79	43,790.34	66.646.12

r thep	eriod18th December 2019to 31stMarch2021
2	Analysis of expenditure	Unrestricted	Restricted	TOTAL
		Funds L	Funds s	202tt
2(a)	Operational costs
	E-Car Club coststoSep 2019
	Contracthirecosts	(11,S35.00;		(r1,835.00)
	lnsurance Electricity -rechargedfromHVL	(535.91) (1,784.32|	(535.91) (1,784.321
		(14,15s.23)	-	(14,155.23)
2b	Cost of fundgeneratingactivities
	Race Night
	Barn Dance
	other
2c	Other expenditure
	Governance costs	(37.00)		(s7.00)
	Other expenditure	(485.5e)		(485.59)
	Projectcosts-Greenwatt Technology		(41,718.30)	(41,718.30)
		(s22.s9)	(41,718.30)	(42,240.891
	TOTALEXPENDITURE
				TOTAL
				2021
	Cashatbank andinhand
	HSBC UK current account
	cashin hand			:
	Total
		Transferred
	Funddetails	on incorporation	rncome	spend	closing
	Unrestricted:-	@18t12t2019		@31t3t2021
	General fund	11,352.93	22,455.78	{14,677.82)	19130.89
	Discretionary - GardenWalkaboutfunding		400.00	-	400.00
	Totalunrestricted	11,352.93	22,855.78	(14,677.82)	19530.89
	Restricted;-
	Project-Harbury Future Energy Totalrestricted		43,794.34 $,794.U	(41,718.3A\ (41,718.30)	2072.O4 2072_04