2022-12-31-accounts - Sime Gallery CIO

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Trustees’ Annual Report for the period

From 1 January 2022 to 31 December 2022 Period end date

Charity name: Sime Gallery CIO

Charity registration number: 1188534

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 (a) The preservation and permanent
of the charity as set out display of the works of Sidney Herbert
in its governing Sime;
document (b) To advance in education and the
arts and, in particular but not
exclusively, the history of the works of
Sidney Herbert Sime.
Summary of the main Para 1.17 and (a)
1.19
activities in relation to Appointment of CIO’s trustees with
those purposes for the expertise in viable financial charitable
public benefit, in art gallery planning and with the art
particular the activities, market; comprehensive insurance
projects or services taken out covering all works held;
identified in the adoption of policies on financial
accounts. reserves; planning of children’s
workshops and creating of links with
schools; ongoing discussions to
formulate plans for future education
policies, policies on conservation and
future acquisitions; installation of
alarm system; appointment of
volunteer with experience of
collections conservation to lead on
care and conservation; experienced
gallery volunteer engaged to
undertake monthly tasks;
(b)
Monitoring of increased opening hours
by pre-appointment 01 Jan-01Feb 2022
(open 2-4 on Wednesdays and
Sundays, formerly closed during Covid
lockdown periods); suitable volunteers
recruited; new website updated
regularly; new logo in use on
correspondence/advertising; talks
given in the gallery and to interested
local groups; improvements continued
on both signage and gallery entrance
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area; children’s workshops.
Statement confirming Para 1.18 The Trustees confirm that they have
whether the trustees complied with the duty in Section 4 of
have had regard to the The Charities Act 2006 to have due
guidance issued by the regard to the Charity Commission’s
Charity Commission on general guidance on public benefit.
public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Policy on grant making Para 1.38
Policy on social
investment including Para 1.38
program related
investment
Contribution made by The gallery and Board of Trustees is
Para 1.38
volunteers volunteer led. Its volunteers give of
their time and expertise in various
ways such as gallery guides, on
conservation care and research
activities, managing the small café
rota, website management as well as
with marketing and publicity work, on
day-to-day maintenance, grant
applications and fundraising, for
example. In addition there are 25
volunteers for the gallery, workshops
and café to assist.
Other
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Achievements and Performance

SORP reference

Summary of the main Underlying all achievements is achievements of the recognition of the importance and charity, identifying the benefit of art to everyone. Closure of difference the charity’s Para 1.20 galleries due to Covid restrictions work has made to the highlighted its relevance to society. circumstances of its beneficiaries and any As an independent CIO the gallery wider benefits to society succeeded in re-opening (with preas a whole. booking) to the public with increased hours, 2-4pm on Wednesdays and Sundays, Covid surges affected numbers of visitors at times during 2022 but gallery remained opened with precautions introduced when appropriate eg Jan-March 2022. Despite these distractions, trustees and gallery volunteers were delighted to welcome in 2022, 440 visitors and 55 children as workshop attendees. The Sime ‘Ta Ta’ café opened during this period for drinks and cakes and total 215 visitors participated of its refreshments. There were 5 group visits.The ambience and appearance of both the café and gallery eg additional and upgraded lighting above the display panels, improved signage eg PULL UP banner for display purposes, courtyard area and new display bases for additional items to be displayed, and bannister rail to assist those with ambient stair difficulties have all made a difference to the visitor experience. Those unable to access the gallery have been offered albums to view as appropriate and safe, downstairs.

Two talks were given about the works of Sidney Sime for group visits, both of these held in the gallery; two future talks are booked. One trustee is responsible for monthly online newspaper updates and one local magazine receives regular entries and adverts. Social media, in particular Instagram (100 hits in the first four months), are now also helping to keep people informed via regular postings. To reach a wider audience a twitter account was initiaited as it vital to maintain as well as increase footfall and sustainability. The Ta TA café had some additional items given and the small courtyard area enhanced with addiotnal flower pots and Christmas lights!

A major NLHeritage Fund grant of £83,000 awarded in Dec 2021 was for

a community liaison officer for audience development, an exhibitions gallery technician, and a retail consultant for 2022-2025, all posts in keeping with the Gallery Business Plan to become sustainable financially as well as retaining our volunteers and increasing footfall. Two Consultants were appointed for community liaison in a partnership scheme with Surrey Museums; one to be our Gallery technician and one to carry out evaluation of the scheme.. A grant of £250 from the Surrey County Council Members Scheme awarded in 2021 was used to purchase items for display and towards Jubilee and Centenary Exhibitions in October 2022 along with a Parish Council £500 grant. In autumn 2021 the gallery was selected as one of 11 organisations across the southeast of England to participate in the six-month (Nov 2021 – May 2022) “MuseumWIDE” training programme being piloted by Museum Development SouthEast. The programme aims to help museums become more welcoming, inclusive, diverse and equitable. Two trustees completed this course and advise us accordingly.Particular advice has been sought regarding sight to enable us to create signs that are visible and legible to people with poor eyesight. Our policies regarding EDI have been improved and as a group of Trustees we ensure that our meetings include any updates. Mr Thomas Seymour, grandson of Sime’s Patron and renowned polymath Lord Howard de Walden, remains the founding Patron and is assisting in organisation of the Gallery’s first Exhibition since becoming a CIO, to take place in London in June-Dec 2023. A further Exhibition is planned for January 2024 and a further one in 2025 at different galleries. Ewbank’s Auctioneers continues as the CIO’s founding Sponsor.

Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Education:
objectives set Due to a Covid surge, certain
Para 1.41 restrictions meant only 39 children
attended the Half Term February
workshop (previously cancelled in
2021).Three small workshops took
place which included taking the
children into the gallery to spot items
such as animals in the paintings,
thereby introducing them to Sime’s art
in an enjoyable, fun way, and a crown
making competition at the late
Queen’s Jubilee celebrations in June
2022.Two Sime Gallery Trustees lead
the team who organised the Jubilee
street party in the grou ds of the
Worplesdon Memorial Hall and the
Sime Gallery which was open during
the event,
As part of the Hall 3 day Centenary
events, the Sime Gallery was open
when possible and a workshop for the
children held during the Opening
Reception event when the Lord
Lieutenant of Surrey was the guest
speaker who emphasised the
importance and uniqueness of the
Gallery being within a Village Hall.
Strategy sessions continued in 2022
when KPIs were revisited and our aims
and objectives taken forward with the
proposal eventually to become a
Centre for Illustrative Art Education, to
share the fascinating ‘story’ of Sidney
Sime and the importance of his art to
heritage.
Performance of £3,000+ raised at the Fundraising wine
Para 1.41
fundraising activities and canapes evening due to the
against objectives set generosity of a local resident and
sponsorship of a local estate agency
far exceeded expectations. The
Inaugural annual Sime Lecture was
held in November 2022 and attended
by 93 people raising £700.
Investment performance
Para 1.41
against objectives
Other
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Financial Review

Review of the charity’s Para 1.21 Overall, the CIO’s financial position was financial position at the solid at the end of the second calendar end of the period year.

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Statement explaining the Para 1.22 The purpose of the Financial Reserve
policy for holding Policy is to ensure the financial stability
reserves stating why they of the Sime Gallery at all times.
are held
Amount of reserves held Para 1.22 The target minimum Financial Reserve
Fund is equal to six months of average
operating costs. Target amount of
reserves held in 2022: £2,600
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 Trustees are keen to increase the
uncertainties about the numbers of visitors welcomed to the
charity continuing as a gallery and recognise the need to grow
going concern the volunteer team in order to make
this possible. It is recognised, for
example, that concern over Covid has
resulted in many people not returning
to visiting galleries; some volunteers
have become disillusioned if not many
visitors come. A volunteer handbook
has been created to support volunteer
training and a volunteers’ tea was
arranged. The handbook requires
updating regularly The need for
additional funding through grants,
sponsorship and fund raising will be
required to ensure financial stability
especially when the major 3 year HF
grant period is completed (summer
2025).An annual lecture will take place
in November
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Additional information (optional)

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You may choose to include further statements where relevant about:
The charity’s principal Grants, donations sponsorship, annual
sources of funds lecture and annual fundraising event,
(including any and limited merchandise (due to lack
fundraising) Para 1.47 of space ) eg cards and Sime book.
Also sponsor a painting scheme as part
of conservation and restoration plans.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the The CIO’s current principal risks arise
principal risks facing the from
charity Para 1.46 i) insufficient funding for future
financial sustainability; eg to
pay for any employed
helpers
ii) lack of display space
iii) lack of sufficient visitors to
make any further new
openings viable
iv) lack of volunteers/trustees
with appropriate skills
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v) lack of profile of Sime name
vi) and as identified in para 1:23
Other In addition to those mentioned above,
trustees are also aware of issues with a
lack of public transport to Worplesdon,
poor access to the gallery space,
limited merchandising and uncertainty
due to the Covid effect and effects of
war in Ukraine with resultant
difficulties in carrying out art
conservation work since items
unavailable and costs soaring.
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Structure, Governance and Management

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Description of charity’s The Sime Gallery CIO has no trusts.
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are selected with regard to
methods including details the skills, knowledge and expertise
of any constitutional they bring. The constitution allows up
provisions e.g. election to to 12 trustees to serve at any one
post or name of any time. There must be a minimum of four
person or body entitled trustees.
to appoint one or more
trustees
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Additional information (optional)

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You may choose to include further statements where relevant about:
Policies and procedures New Trustees receive
adopted for the induction i) a copy of the current version of
and training of trustees the constitution
Para 1.51 ii) a copy of the CIO’s latest
Trustees’ Annual Report and
statement of accounts
iii) a copy of current policies
The charity’s The Sime Gallery CIO was instated on
Para 1.51
organisational structure 13 March 2020, formerly the Sime
and any wider network Gallery Trust, formed in 1949 to enable
with which the charity the bequest of Sime’s widow Mary
works (please see below). The trustees are
responsible for running the
organisation.
The Sime Gallery works with other
galleries and arts societies in West
Surrey and plans to develop links
nationally also. It is a member of
Surrey Museums Partnership and the
Association of Independent Museums
with whom we work with the 2 HF
consultants in a 3 year partnership
scheme since March 2021.
The gallery plans to work towards
accreditation with support from
Museums Development South East.
Relationship with any The origins of the Sime Gallery CIO lie
related parties Para 1.51 within the Worplesdon Memorial Hall
and Recreation Ground and Sime
Gallery Trust. Funding for the Gallery’s
establishment and construction was
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provided solely by the bequest of Sime’s widow Mary in 1949, at no extra cost to the trustees of the day. The gallery opened in 1956. In order to provide a modern governance structure for both the gallery and the Hall, it was agreed to form two CIOs: Worplesdon Memorial Hall and Recreation Ground CIO and the Sime Gallery CIO, each with its own set of trustees. The Sime Gallery remains located within the Worplesdon Memorial Hall. A legal property structure was agreed and accepted by the Charity Commission in March 2020, enabling the Sime bequest to be based on a firm legal tenure necessitating the granting of a new lease between the two new CIOs. An operational agreement between the two new CIOs was agreed, with both organisations looking forward to good collaboration in years to come. This new arrangement allows the Sime Gallery GIO greater flexibility of future funding.

Other

Reference and Administrative details

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Charity name Sime Gallery CIO
-
Other name the charity
uses
Registered charity 1188534
number
Charity’s principal Worplesdon Memorial Hall
address Perry Hill
Worplesdon
Guildford
Surrey GU3 3RF
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Catherine Irene Chair 13 March 2020 -
1
Mary Broughton present
John Slater Treasurer 13 May 2022 -
2
present
Caroline M Trustee 13 March 2020 -
3
Coleman present
Christopher T J Trustee 13 March 2020 -
Ewbank present
Chartered Arts and
4
Antiques
Surveyor, FRICS,
ASFAV
Jan H Messinger Trustee 13 March 2020 –
5
present
Marilyn Scott Trustee 18 March 2020 -
6
MBE MA AMA FRSA present
Marjory I Stewart Trustee 13 March 2020 –
7
present
Victoria Trustee 13 March 2020 -
8
Thompson present
Catherine Trustee June 2021- present
9
Mirmak
Peter H Elsing Treasurer 13 March 2020 - June
10
2022
11
12
13
14
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Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

	Trustee name	Dates acted if not for whole year

Funds held as custodian trustees on behalf of others Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

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Type of Name Address
adviser
Independe Ms Helen Lee 55 Wodeland Avenue, Guildford, Surrey ~GU2 4LA
nt Auditor
Bankers CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill, West Malling,
Kent ME19 4JQ
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Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Arts Consultancy Advisor- Alix Slater Consultancy (funded by the Heritage Fund Resilient Heritage Grant awarded 2019) March 2019-Aug 2020

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Mary Broughton Full name(s) Catherine Irene Mary Broughton Position (eg Chair Secretary, Chair, etc)

Date

Sime Gallery CIO Registered Charity Number: 1188534 Summar of Recei tsandPa ments e 31 December 2022 l Receipts from Day-to-Day Operatlons 2022 Donations Spons0rs,Lectures,workshopslRetail/Other Salesetc. Total Day-to-Day Receipts 2021 (Unrestricted Income. £ 2 784.31 7 153,76 9 938.07 2 Grants 2022 Arts Socleties Grants National Lottery Heritage Fund Grant Total Grant Income 2022 750,00 39 395.00 40 145.00 3 Carry-over from 2021 Unrestricted Receipts from 202 1 Carry-over from Grants: National Lottery Heritage Fund SCC Members allocation Centenary Project Total Carry-over from 2021 7 360.25 3 904.80 250.00 11 515.05 Total Income 2022 61 598.12 4 Expendltures pald from DaY-tDaY operatlons 2 853.89 S Expendltures pald from Grants 12 845.70 Total Expenditures 15 699.59 Cash In Bank 45 898.53 Unrestricted Cash Restricted Cash 14 444.43 31 454.10 Signed by two Trustees on behalf of all Trustees Date.. Oate: I have carried out an independent examination of the accounts laid out above for the year ended 31st December 2022 of the organisation and confirm that r found them to be prepared in accordance with the underlying cords. Helen M L Lee MA FCA 2041 F& 9023