## **Trustees’ Annual Report for the period**
**From 1 January 2021 to 31 December 2021 Period end date**
## **Charity name: Sime Gallery CIO**
## **Charity registration number: 1188534**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 (a) The preservation and permanent
of the charity as set out display of the works of Sidney Herbert
in its governing Sime;
document (b) To advance in education and the
arts and, in particular but not
exclusively, the history of the works of
Sidney Herbert Sime.
Summary of the main Para 1.17 and (a)
1.19
activities in relation to Appointment of CIO’s trustees with
those purposes for the expertise in viable financial charitable
public benefit, in art gallery planning and with the art
particular the activities, market; comprehensive insurance
projects or services taken out covering all works held;
identified in the adoption of policies on financial
accounts. reserves and on shop
sale/merchandising policies; planning
of children’s workshops and creating of
links with schools; ongoing discussions
to formulate plans for future education
policies, policies on conservation and
future acquisitions; installation of
alarm system; appointment of
volunteer with experience of
collections conservation to lead on
care and conservation; experienced
gallery volunteer engaged to
undertake monthly tasks;
(b)
Monitoring of increased opening hours
by pre-appointment 01 Jan-23 May
2021 (open 2-4 on Wednesdays and
Sundays, closed during Covid lockdown
periods); suitable volunteers recruited;
new website created; new logo in place
on correspondence/advertising; talks
given in the gallery and online to
interested local groups; improvements
begun on both signage and gallery
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entrance area; children’s workshops.
Statement confirming Para 1.18 The Trustees confirm that they have
whether the trustees complied with the duty in Section 4 of
have had regard to the The Charities Act 2006 to have due
guidance issued by the regard to the Charity Commission’s
Charity Commission on general guidance on public benefit.
public benefit
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
SORP reference
Policy on grant making Para 1.38
Policy on social
investment including Para 1.38
program related
investment
Contribution made by The gallery and Board of Trustees is
Para 1.38
volunteers volunteer led. Its volunteers give of
their time and expertise in various
ways such as gallery guides, on
conservation care and research
activities, managing the small café
rota, website management as well as
with marketing and publicity work, on
day-to-day maintenance, grant
applications and fundraising, for
example.
Other
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## **Achievements and Performance**
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SORP reference
Summary of the main Underlying all achievements is
achievements of the recognition of the importance and
charity, identifying the benefit of art to everyone. Closure of
difference the charity’s Para 1.20 galleries due to Covid restrictions has
work has made to the highlighted its relevance to society.
circumstances of its
beneficiaries and any As an independent CIO the gallery
wider benefits to society succeeded in re-opening (with pre-
as a whole. booking) to the public with increased
hours, 2-4pm on Wednesdays and
Sundays, from 23 May to early
December 2021. Covid-related
lockdown prevented opening
otherwise. Despite restrictions
trustees and gallery volunteers were
delighted to welcome 237 visitors
during open periods. The Sime ‘Ta Ta’
café opened during this period for
drinks and cakes and 179 visitors
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participated of its refreshments. Two talks were given about the works of Sidney Sime for group visits, both of these held in the gallery; two future talks are booked. One trustee is responsible for monthly online newspaper updates and one local magazine receives regular entries and adverts. Social media, in particular Instagram (100 hits in the first four months), are now also helping to keep people informed via regular postings. To reach a wider audience this needs to increase to aid footfall and sustainability. Two grants were secured: the frst, a grant of £250 from the Surrey County Council Members Scheme towards Jubilee and Centenary Exhibitions in 2022; the second, announcement of a major HF grant of £83,000 for a community liaison officer for audience development, an exhibitions gallery technician, and a retail consultant for 2022-2025, all posts in keeping with the Gallery Business Plan to become sustainable financially as well as retaining our volunteers and increasing footfall. In autumn 2021 the gallery was accepted as one of 11 organisations across the southeast of England to participate in the six-month (Nov 2021 – May 2022) “MuseumWIDE” training programme being piloted by Museum Development SouthEast. The programme aims to help museums become more welcoming, inclusive, diverse and equitable. Mr Thomas Seymour, grandson of Sime’s Patron and renowned polymath Lord Howard de Walden, remains the founding Patron and is assisting in organisation of the Gallery’s first Exhibition since becoming a CIO, to take place in London in 2023. Ewbank’s Auctioneers continues as the CIO’s founding Sponsor.
## **Additional information (optional)**
You may choose to include further statements where relevant about: Achievements against Education:
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objectives set In 2021 Trustees began exploring
Para 1.41
possible programmes in partnerships
with schools, Arts Societies and other
cultural institutions. Due to Covid
restrictions, the February and Easter
family workshops had to be cancelled.
Once open two small workshops in
August and October took place which
included taking the children into the
gallery to spot items such as animals in
the paintings, thereby introducing
them to Sime’s art in an enjoyable, fun
way.
Strategy sessions continued in 2021
when KPIs were revisited and our aims
and objectives taken forward with the
proposal eventually to become a
Centre for Illustrative Art Education, to
share the fascinating ‘story’ of Sidney
Sime and the importance of his art to
heritage.
Performance of
Para 1.41
fundraising activities
against objectives set
Investment performance
Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Overall, the CIO’s financial position was
financial position at the solid at the end of the second calendar
end of the period year.
Statement explaining the Para 1.22 The purpose of the Financial Reserve
policy for holding Policy is to ensure the financial stability
reserves stating why they of the Sime Gallery at all times.
are held
Amount of reserves held Para 1.22 The target minimum Financial Reserve
Fund is equal to six months of average
operating costs. Target amount of
reserves held in 2021: £2,600
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 Trustees are keen to increase the
uncertainties about the numbers of visitors welcomed to the
charity continuing as a gallery and recognise the need to grow
going concern the volunteer team in order to make
this possible. It is recognised, for
example, that concern over Covid has
resulted in many people not returning
to visiting galleries; volunteers could
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therefore become disillusioned if not many visitors come. A volunteer handbook has been created to support volunteer training and a volunteers’ tea was arranged. The need for additional funding and fund raising will be considered to ensure financial stability should donations be reduced.
## **Additional information (optional)**
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You may choose to include further statements where relevant about:
The charity’s principal Grants, donations. Plans are
sources of funds continuing with local craftsmen to
(including any produce wood crafts to sell in order to
fundraising) Para 1.47 grow merchandise and sales activities
thereby broadening income sources
and links with local artisans.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the The CIO’s current principal risks arise
principal risks facing the from
charity Para 1.46 i) insufficient funding;
ii) lack of display space
iii) lack of sufficient visitors to
make new openings viable
iv) lack of volunteers
v) lack of profile of Sime name
vi) and as identified in para 1:23
Other In addition to those mentioned above,
trustees are also aware of issues with a
lack of public transport to Worplesdon,
poor access to the gallery space,
limited merchandising and uncertainty
due to the Covid effect and effects of
war in Ukraine with resultant
difficulties in carrying out art
conservation work since items
unavailable and costs soaring.
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## **Structure, Governance and Management**
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Description of charity’s The Sime Gallery CIO has no trusts.
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are selected with regard to
methods including details the skills, knowledge and expertise
of any constitutional they bring. The constitution allows up
provisions e.g. election to to 12 trustees to serve at any one
post or name of any time. There must be a minimum of four
person or body entitled trustees.
to appoint one or more
trustees
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Policies and procedures New Trustees receive
adopted for the induction i) a copy of the current version of
and training of trustees the constitution
Para 1.51 ii) a copy of the CIO’s latest
Trustees’ Annual Report and
statement of accounts
iii) a copy of current policies
The charity’s The Sime Gallery CIO was instated on
Para 1.51
organisational structure 13 March 2020, formerly the Sime
and any wider network Gallery Trust, formed in 1949 to enable
with which the charity the bequest of Sime’s widow Mary
works (please see below). The trustees are
responsible for running the
organisation.
The Sime Gallery works with other
galleries and arts societies in West
Surrey and plans to develop links
nationally also. It is a member of
Surrey Museums Partnership and the
Association of Independent Museums.
The gallery plans to work towards
accreditation with support from
Museums Development South East.
Relationship with any The origins of the Sime Gallery CIO lie
related parties Para 1.51 within the Worplesdon Memorial Hall
and Recreation Ground and Sime
Gallery Trust. Funding for the Gallery’s
establishment and construction was
provided solely by the bequest of
Sime’s widow Mary in 1949, at no extra
cost to the trustees of the day. The
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gallery opened in 1956. In order to provide a modern governance structure for both the gallery and the Hall, it was agreed to form two CIOs: Worplesdon Memorial Hall and Recreation Ground CIO and the Sime Gallery CIO, each with its own set of trustees. The Sime Gallery remains located within the Worplesdon Memorial Hall. A legal property structure was agreed and accepted by the Charity Commission in March 2020, enabling the Sime bequest to be based on a firm legal tenure necessitating the granting of a new lease between the two new CIOs. An operational agreement between the two new CIOs was agreed, with both organisations looking forward to good collaboration in years to come. This new arrangement allows the Sime Gallery GIO greater flexibility of future funding.
Other
## **Reference and Administrative details**
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Charity name Sime Gallery CIO
-
Other name the charity
uses
Registered charity 1188534
number
Charity’s principal Worplesdon Memorial Hall
address Perry Hill
Worplesdon
Guildford
Surrey GU3 3RF
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Catherine Irene Chair 13 March 2020 -
1
Mary Broughton present
Heinrich-Peter Treasurer 13 March 2020 -
Elsing present
Degree in
2 Economics
(Diplom Volkswirt),
Free University
Berlin
Caroline M Trustee 13 March 2020 -
3
Coleman present
Christopher T J Trustee 13 March 2020 -
Ewbank present
Chartered Arts and
4
Antiques
Surveyor, FRICS,
ASFAV
Jan M Messinger Trustee 13 March 2020 –
5
present
Marilyn Scott Trustee 18 March 2020 -
6
MBE MA AMA FRSA present
Marjory I Stewart Trustee 13 March 2020 –
7
present
Victoria Trustee 13 March 2020 -
8
Thompson present
Catherine Trustee June 2021- present
9
Mirmak
10
11
12
13
14
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Independe Ms Helen Lee 55 Wodeland Avenue, Guildford, Surrey ~GU2 4LA
nt Auditor
Bankers CAF Bank Ltd 25 Kings Hill Avenue, Kings Hill, West Malling,
Kent ME19 4JQ
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**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Arts Consultancy Advisor- Alix Slater Consultancy (funded by the Heritage Fund Resilient Heritage Grant awarded 2019) March 2019-Aug 2020
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Mary Broughton **Full name(s)** Catherine Irene Mary Broughton **Position (eg** Chair **Secretary, Chair, etc) Date** 27 July 2022
Sime Gallery CIO
2021 Summa
of Recei
tsandPa
ments
l Receipts from Day-to-Day Operations 2021
Donations
Sponsorships, Lertures, Retail and Other Sales
Total Day-to-Day Receipts 2021 (Unrestricted Incom, £
2 185.22
1 782.23
3,967.45
2 Grants 2021
SCC Members Community Allocation
Total Grant Income 2021
250.00
250.00
3 Carry-over from 2020
Unrestricted Receipts from 2020
Carry-over from Grants:
National Lottery Heritage Fund
National Lottery Heritage Emergency Grant
SMP Grants Surrey Museums
SCC Members Community Allocation
Total Carry-over from 2020
5 977.91
3,904.80
4 830.19
250.00
220.00
15 182.90
Total Income 2021
£ 19,400.35
4 Expendttures paid from Day-to-Day Operations £
2.585.11
5 Expenditures paid from Grants
5.300.19
Total Expenditures
£ 7 885.30
Cash in Bank
£ 11,515.05
Financial Reserve
Grant Contribution Reserve
Unrestricted Income
Signed by two Trustees on behalf of all Trustees
2 600.00
5,000.00
3,915.05
Mary Broughton (Chairperson)
Peter Elsing (Treasurer)
I have carried out an independent examination of the accounts laid out above for the
year ended 31st December 2021 of the organisation and confirm that I found them to
be prepared in accordance with the underlying records.
Helen M L Lee MA FCA
5131
QOZL