NORTHFLEET CENTRAL CIO REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2024
REGISTERED NUMBER CE021095
A Charitable Incorporated Organisation - Charity number 1188503
Brendan P Byrne & Co Ltd Accountants 12 Old Bexley Lane Bexley Kent DA5 2BN Tel: 01322 555530
NORTHFLEET CENTRAL CIO REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2024
CONTENTS
Pages
2 to 5
6
7
8
9 & 10
Trustees Annual Report
Independent Examiners' Report
Statement of Financial Position (Balance Sheet)
Statement of Financial Activities (Receipts and Payments or Profit and Loss Accounts)
Notes to the Financial Statements
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2024
TRUSTEES ANNUAL REPORT
The Trustees are pleased to present their annual report together with the financial statements of the charity for the period ended 30 June 2024
The financial statements comply with the Charities Act 2011, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
OBJECTIVES AND ACTIVITIES
The Objectives of the Charity are;
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To promote for the benefit of the inhabitants of Northfleet, Kent and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
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To develop the capacity and skills of the members of the socially and economically disadvantaged community of Northfleet in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society.
The application for the charity was initially submitted in July 2019 and was entered on the Register of Charities on 12[th] March 2020.
ACHIEVEMENTS AND PERFORMANCE
Although the circumstances surrounding the COVID pandemic still linger in the everyday life of the community, in our third year of operation we are seeing notable changes and improvements in community cohesion and the activities of other community groups The Trustees continued to meet on average bi -monthly. Taking advantage of an offer from Microsoft under their community support scheme we now use their software and meet using the Teams platform during the winter months, with face-to-face meetings held at the Eastgate centre for the Spring/summer meetings. In 23/24 we met a total of 7 times, with informal contacts between meetings by phone, WhatsApp and Teams. Minutes of meetings were taken and standard items on the agenda included a Chairman’s Report, Treasurer’s Report and progress report on emerging activities.
Our charity has played an active and very positive part in the many consultations that have taken place with local developers and other organisations within the community. We have been particularly active in consultative groups concerning development within our area that has the potential to affect the lives of our local residents. The building of larger estates surrounding the older part of the area can cause tensions between new and existing residents and we have played a part in conveying our concerns to the developers which has been received very positively and resulted in some changes and local initiatives that have benefited local people. In particular we were instrumental in persuading one developer to involve the young people of the area in the design of a playground that was planned to be constructed near to a new development. This was well received by the young people with many of them contributing ideas and suggestions to a competition which resulted in many aspects of the winning designs being incorporated in the final build of the new playground. Northfleet Central CIO always takes great pains in our responses to consultations by accurately reflecting what we believe are the needs of the people and the community. Our view is that our local links and knowledge qualify us to speak on behalf of local people and we have established a reputation as an organisation that makes comments that are rational and constructive.
Over the year representatives of the CIO have continued to attend meetings of community liaison groups including the Bellway Community Forum, The Foundry and Harbour Community Forum and Keepmoat Housing. These meetings involved issues involving a new playground near The Hive, potential community use spaces and public consultation for a new school that will be built in the area. We continue to build links with other groups where we feel that we can add value.
The Trustees approved a small grant to support the refurbishment of a much used and valuable public space at the rear of St Botolph’s church. The area had been vandalised, including wooden seating being set on fire. Following the serious fire in several private homes, leaving many residents, affected and non-affected without access to their homes, the Trustees responded quickly with a small grant to provide food and other essentials in the very early days before other agencies geared up to the support the residents.
Through out 23/24 we supported the CVS Tuesday club, which provided hot drinks and light refreshments for local elderly people.
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2024
TRUSTEES ANNUAL REPORT, continued
FINANCIAL REVIEW
This report covers the year ended 30 June 2024. During the year the net outgoing resources were £4,449 (2023 net outgoing resources were £7,847).
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charitable Incorporated Organisation was registered on 12 March 2020 and is governed by a Foundation Constitution.
There are currently seven Trustees in place with three potential vacancies.
The Trustees are:
Stephen Stamp (Chair) Jagjit Klair (Treasurer) Dawn Wellbelove (resigned 1[st] July 2023) Andrea Jackova Paul Avery (resigned 20 July 2023) Lauren Sullivan Samuel Reece Watts Abi Oshoteku ( appointed 18 October 2023) Neege Allen (appointed 12 April 2024)
Northfleet Central CIO thanks the departing members for their service to the community and welcomes the new Trustees, whose local links and experience strengthen the capability of the CIO and its connections with the local community. The Charity Trustees manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO.
It is the duty of each Charity Trustee to exercise:
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his or her powers and to perform his or her functions in his or her capacity as a Trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO
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in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to any special knowledge or experience that he or she has or holds himself or herself out as having; and, if he or she acts as a Charity Trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2023
TRUSTEES ANNUAL REPORT, continued
Trustees continue to use their local knowledge and links with the community to;
Understand the needs of the ‘quiet’ members of the community.
Work with other organisations to provide a youth focussed centre for the benefit of young people in Northfleet. Focus on the frontline social issues in our community.
Communicate what we are doing, how to contact us and work with us to provide financial support.
Ensure our finances comply with the legal and other regulations.
Monitor the local, county and national opportunities to engage with government and other agencies Focus on fund raising opportunities.
TRUSTEES RESPONSIBILITIES
Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the company and of the net movement of funds for that period. In preparing those accounts, the Trustees are required to:
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select suitable accounting policies and then apply them consistently
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observe the methods and principles in the Charities SORP
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the accounts comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the company and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
RISK MANAGEMENT
The Trustees confirm that they have identified the risks to which the CIO is exposed. Primarily they are the need to operate in a legal framework that meets the requirement of the relevant Legislation, to manage our affairs in a financially prudent and open way, and to ensure that the conduct of Trustees reflect both the values and ethos of our CIO. Operating within a community requires us to ensure that the CIO builds and maintains a reputation for transparency, integrity and placing the needs of the community at the heart of our actions.
The Trustees addressed the financial structure of the charity, agreeing and putting in place financial authorities and controls.
The Trustees compiled and regularly review a ‘Conflict of Interests Register’ We have reviewed and amended the Constitution where appropriate.
The ‘Notice of meetings’ is issued at least 7 days before the meeting and contains the draft minutes of the previous meeting. Draft minutes of meetings are prepared within 48 hours of the formal meeting and circulated to Trustees. Minutes are formally approved at the following meeting.
The Trustees have set up and regularly update a website which contains details of our priorities, our Trustees and examples of our current activities.
Where appropriate the Trustees use social media to communicate to local people about our activities.
The Trustees have taken out an insurance policy to safeguard against any personal liability the Trustees might incur.
A major risk to the charity is that we fail to comply with the requirements of the Charity Commissioners and the important regulations that govern our activities. The Trustees have entered into a service agreement with a well established local accountancy firm who have an oversight of our accounts and provide advice when appropriate to ensure we comply with any legal and financial requirements.
An important aspect of our activity is the need to cooperate with and work alongside other local an national organisations. The Trustees have made a conscious decision that we will only partner organisations that can demonstrate that they meet the necessary legal and professional standards associated with the particular service they deliver.
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2023
TRUSTEES ANNUAL REPORT, continued
FUTURE STRATEGY
A significant proportion of the time of meetings and the personal time of trustees was occupied throughout the year with the continued efforts to secure funding and engage with others in the provision of a youth centre in an existing building near to the Northfleet Station. In Sept 23 a significant step forward was the formation of a partnership with Ebbsfleet Development Corporation and Gravesham Borough Council. The partnership subsequently expanded to include Creative Estuary, an organisation formed to improve creativity and community cohesion along the river Thames Estuary. In Jan 24 the partnership, now designated as ‘The Pathway Project’, issues a joint statement of ambition to deliver a youth focussed project that would also provide employment and development opportunities for the wider community.
The project will deliver a centre and business park with the aim of providing a sustainable and professionally led youth provision aimed at 8–18-year-olds in Northfleet. The project will require considerable effort to deliver and involve trustees in frequent and complex meetings over the next few years.
This provision of a youth centre with opportunities for community involvement will hopefully have a significant benefit for the area and go a long way towards our objectives to improve the lives and life chances of the residents of Northfleet.
Ebbsfleet Development Corporation have recently agreed to fund the capital outlay for the project and with support from the other partners the prognosis for the project is very good. Cleary this project will have a major claim on the time and resources of the charity and to support that we recruited new Trustees with expertise that increased our capability and provided us with local and technical advice that would allow us to play our part within the newly formed partnership.
Notwithstanding this major project, we are still focussed on the needs of the existing community and will seek ways of using our modest resources to support our community where possible.
REFERENCE AND ADMINISTRATIVE DETAILS
Northfleet Central Charitable Incorporated Organisation was registered on 12 March 2020. Registered Charity Number 1188503
REGISTERED OFFICE 12 Old Bexley Lane Bexley Kent, DA5 2BN
We operate the website www.northfleetcentralcio.org.
ACCOUNTANTS: Brendan P Byrne & Co Ltd, Bexley
BANKERS The Co-Operative Bank:
STATEMENT AS TO DISCLOSURE TO OUR ACCOUNTANT
In so far as the Trustees are aware at the time of approving our annual report there is no relevant information, being information needed by the accountant in connection with preparing their report, of which the Independent Examiner is unaware, and the Trustees, having made enquiries of fellow trustees and the Independent Examiner, that they ought to have individually taken, have each taken all steps that he/she is obliged to take as a Trustee in order to make themselves aware of any relevant audit information and to establish that the Independent Examiner is aware of that information.
19 Mar 2025
This report was approved by the board on and signed on their behalf
Mr S Stamp, Chair S. J. Stamp
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2023
INDEPENDENT EXAMINERS' REPORT
In accordance with the engagement letter dated 27 August 2021, and in order to assist you to fulfil your duties for the Charity Commission, we have compiled the financial statements of the company which comprise the Statement of Financial Activities, Balance Sheet and the related notes from the accounting records and information and explanations you have given to us.
This report is made to the Charity’s Board of Trustees, as a body, in accordance with the terms of our engagement. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compile, report to the Charity's Board of Trustees that we have done so, and state those matters that we have agreed to state to them in this report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity's Board of Trustees, as a body, for our work or for this report.
You have acknowledged on the Balance Sheet for the period ended 30 June 2024 your duty to ensure that the company has kept proper accounting records and to prepare financial statements that give a true and fair view. You consider that the charity is exempt from the statutory requirement for an audit for the year.
We have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial statements.
Brendan P Byrne & Co Ltd
12 Old Bexley Lane Bexley Kent DA5 BN
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2023
STATEMENT OF FINANCIAL POSITION (BALANCE SHEET)
| Note FIXED ASSETS Tangible assets CURRENT ASSETS Amounts held by related body Cash at bank and in hand CREDITORS: Amounts falling due within one year 4 TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS THE FUNDS OF THE CHARITY General funds Restricted income funds TOTAL CHARITY FUNDS |
2024 2023 £ £ - - - - 10,419 14,868 (600) (600) 9,819 14,268 |
|---|---|
| £ 9,819 £ 14,268 |
|
| 9,870 13,979 39 289 |
|
| £ 9,819 £ 14,268 |
In approving these financial statements as trustees of the charity we hereby confirm the following:
Trustees' responsibilities:
1) The members have not required the company to obtain an audit for its accounts for the year in question 2) The trustees acknowledge their responsibilities with respect to accounting records and the preparation of accounts.
3) That no guarantees have been given and no debts are subject to a charge on assets
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
The accounts were approved by the board of trustees on
19 Mar 2025
S. J. Stamp
Stephen Stamp
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2023
STATEMENT OF FINANCIAL ACTIVITIES (RECEIPTS AND PAYMENTS OR PROFIT AND LOSS ACCOUNT)
| Note Income 1b Income and endowments from: Grants Receivable Gift Aid Donations Total Income Charitable activities Community Contributions Expenditure 1c Advertising/Promotional Computer Costs Events Insurances Venue Hire General Administrative Expenses Other Professional Services 2 Miscellaneous Total Expenditure Net income/(expenditure) 5 Transfers between funds Net movement in funds Total funds brought forward Total funds carried forward |
Unrestricted funds Restricted income funds £ £ - 71 - - - - 71 - 1,000 250 1,200 - 151 - - - - - 576 - 132 - 1,211 - - - 4,270 250 (4,199) (250) - - (4,199) (250) 13,979 289 9,780 39 |
Total funds Total funds 2024 2023 £ £ - 71 - 11,428 - 1,000 |
|---|---|---|
| 71 12,428 |
||
| 1,250 3,250 1,200 - 151 238 - 2,400 - - 576 660 132 477 1,211 13,200 - 50 |
||
| 4,520 20,275 |
||
| (4,449) (7,847) - - (4,449) (7,847) 14,268 22,115 |
||
| 9,819 14,268 |
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2023
NOTES TO THE ACCOUNTS
ACCOUNTING POLICIES
1a Basis of preparation
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) and the Charities Act 2011.
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
1b Income
Income comprises grants, donations received and the value of sales of educational services in the normal course of business based on subsidised fees for each session(s). The charity is not required to be registered for VAT.
1c Expenditure
Expenditure, includes VAT if applicable, and is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
1d Legal Status
The Charity has been formed as a Charitable Incorporated Organisation under the foundation model.
2. STAFF COSTS
The charity is staffed entirely by volunteers.
3. TAXATION
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 as any excesses of income over expenditure, if made, are applied to its charitable objects.
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NORTHFLEET CENTRAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 JUNE 2024
NOTES TO THE ACCOUNTS (CONTINUED)
| £ | ||
|---|---|---|
| 4. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |
| 2024 and | ||
| 2023 | ||
| £ | ||
| Accruals and sundry creditors | 600 |
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Issuer
Issuer Brendan P Byrne & Co Ltd Accountants Bexley Document generated Fri, 14th Mar 2025 14:46:49 GMT Document fingerprint 5cc9685f41802c195f0c5f30fe4457a5
Parties involved with this document
Document processed
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Wed, 19th Mar 2025 16:13:56 GMT Wed, 19th Mar 2025 16:13:57 GMT
Mr Steve Stamp - Signer (5cee73f69751b19af1a874676fc42ab0) Shari Newton - Copied In (dee5914fc646264f96b340c7d7950647)
Audit history log
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Fri, 14th Mar 2025 14:46:49 GMT
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Fri, 14th Mar 2025 14:46:57 GMT Fri, 14th Mar 2025 14:46:57 GMT Fri, 14th Mar 2025 14:46:57 GMT Sat, 15th Mar 2025 12:16:27 GMT Tue, 18th Mar 2025 11:30:58 GMT Wed, 19th Mar 2025 16:10:10 GMT Wed, 19th Mar 2025 16:13:56 GMT Wed, 19th Mar 2025 16:13:57 GMT Wed, 19th Mar 2025 16:13:57 GMT Wed, 19th Mar 2025 16:13:57 GMT
Envelope generated with fingerprint 8f58dc36aa795566c347d85a2d920afc (18.133.63.166) Document generated with fingerprint 5cc9685f41802c195f0c5f30fe4457a5. (18.133.63.166) Mr Steve Stamp has been assigned to this envelope. (18.133.63.166) Shari Newton has been assigned to this envelope. (18.133.63.166) Envelope has been set to automatically remind the active signer every 4 day(s). (18.133.63.166) Envelope generated Sent the envelope to Mr Steve Stamp for signing Document emailed to party email (18.169.244.157) Mr Steve Stamp viewed the envelope (82.132.231.38) Sent Mr Steve Stamp a reminder to sign the document. (18.133.63.166) Mr Steve Stamp viewed the envelope (98.98.210.131) Mr Steve Stamp signed the envelope (98.98.210.131) Sent the envelope to Shari Newton for signing (98.98.210.131) This envelope has been signed by all parties (98.98.210.131) Document emailed to party email (18.170.57.29)