## **Trustees’ Annual Report for the period** **From Period start date: April 1 2020 To Period end date: March 31 2021** ## **Charity name: Friends of Mutake School** ## **Charity registration number: 1188497** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 For the public benefit to advance
purposes of the charity education and support the health and
as set out in its wellbeing of children in
governing document Ngomokurira, Harare, Zimbabwe, in
particular by:
a) making grants of financial
assistance to support the operation of
Mutake School, Zimbabwe and to
provide facilities for education at the
school.
b) providing grants of financial
assistance to enable children living in
poverty to attend school and access
medical treatment.
Summary of the main Para 1.17 and A) This year, the trustees have
1.19
activities in relation to helped the school to access
those purposes for the clean borehole water, operated
public benefit, in through a solar panel, in order
particular, the activities, to improve the access to clean
projects or services water for students and school
identified in the staff..
accounts. B) We have provided school
sponsorship for 20 students.
Ongoing medical treatment for
2 Individuals.
C) In the area closest to the
nursery, we have planted 18
trees.
D) We have continued to fund
raise for the provision of a
library and a kitchen on the
school grounds.
Statement confirming Para 1.18 The trustees at Friends of Mutake
whether the trustees School remain committed to the
have had regard to the charities purpose and the beneficial
guidance issued by the aspect of the work undertaken
Charity Commission on through the work by trustees and
public benefit volunteers. The trustees will continue
to provide public benefits to those in
**----- End of picture text -----**
receipt of sponsorship and ensure that the sponsors and grants requested go towards ensuring that the charities purpose is kept at the heart of all we do and ensures the long-term assistance is available to its members. ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **----- Start of picture text -----**
SORP reference
We are directed to student needs
Para 1.38 through the head teacher of the
Policy on grant making school who informs our Chair and lead
trustee of their name, age and
situation. Our trustees then look to
provide a suitable supporter for the
young person and payments of school
fees are made on behalf of the young
person.
Not applicable
Para 1.38
Policy on social
investment including
program related
investment
We would like to thank the volunteers
Para 1.38 who support our students to attend
Contribution made by medical services and delivery of food
volunteers packages where it has been possible.
Other
**----- End of picture text -----**
## **Achievements and Performance** SORP reference **----- Start of picture text -----**
At the beginning of the financial year,
the world began to understand the
impact that the Covid-19 virus would
Summary of the main have on people all over the world.
Para 1.20
achievements of the This created several challenges for
charity, identifying the the charity and the school. Due to a
difference the charity’s drop in income, some supporters
work has made to the were unable to continue their
circumstances of its commitments in relation to the
beneficiaries and any payment of school fees so more
wider benefits to society sponsors were found to replace them.
as a whole.
The school closed for a period during
the pandemic but the sponsorship
fees that were collected were used to
pay for food packages for the young
people and their carers. This was
approved by the individual sponsors.
Medical provision for students
continued in order to reduce the
impact of health problems and ensure
that the students were able to attend
school and encourage them to
achieve as much as possible.
The school also received some
Personal protective equipment and
‘tippy scales’ for sanitising fluid
dispensers.
One young person who went from
primary to secondary school was
supported through the charity to have
all of his secondary school uniform,
school utensils and tools to assist him
in engaging at school paid for,
enabling him to be fully equipped to
learn at secondary level.
The solar panelled borehole has
meant that clean, fresh water is
available for the school and its
students and workers.
18 trees were planted around the
nursery area of the school. They are
juvenile trees and the hope is that in
years to come they will provide a
shaded area for the students to play
underneath as well as harvesting the
fruit and nuts to supplement their
diet.
We have continued to fundraise on
behalf of the school in order to
provide them with a library and a
kitchen. This will mean that the
school staff will have reduced
**----- End of picture text -----**
potential of ill health, the food bill could be reduced as they can purchase in bulk and store the food to a better standard. ## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
Not applicable
Achievements against Para 1.41
objectives set
We have been able to raise GBP
£5000.00 towards the two facilities -
Performance of library, and kitchen, against a target
fundraising activities Para 1.41 of GBP£20,249.00 and GBP£6,878.
against objectives set
One partner raised £250 through a
facebook fundraiser
Not applicable
Investment performance Para 1.41
against objectives
Not applicable
Other
**----- End of picture text -----**
## **Financial Review** **----- Start of picture text -----**
Review of Par in out
the a 1.2 £
charity’s 1 2,502.5
financial Starting Balance 6
position £
at the end Donations by 1,075.0
of the sponsors 0
period £
3,026.1
Just giving donations 0
£
School fees 205.66
Barry Lungi Painting £
raffle 360.11
Groceries - food £
parcels 397.00
£
Trees 19.00
£
Trees purchased 23.10
£
Infrathermo 60.00
£
Tippy taps 23.54
£
PPE 154.28
£
PPE - Masks 46.46
£
Christmas hamper 20.00
£
Christmas hampers 119.25
Ancilliary staff
£
Medical costs 29.28
£
Hampers 10.00
£
Print plan 7.22
£
Kitchen Sink 35.00
£
Uniform error 61.21
£
Uniform 61.21
£
Amazon Smile 9.61
Paypal Giving £
donation 301.58
£
interest 3.20
£ £
7,388.3 £ 6,226.3
Total 7 1,162.00 7
Statement Par The Friends of Mutake School are holding the balance as it
explaining a contains funds raised through a Justgiving challenge which
**----- End of picture text -----**
**----- Start of picture text -----**
the policy 1.2 are in place for the building of a kitchen for the school. The
2
for school also need to hold some funds in the event of an
holding emergency as was seen during the pandemic. Staff at the
reserves school did not receive any wages as the school was closed as
stating part of the lock down imposed by the Government of
why they Zimbabwe. In order for the school to retain these qualified
are held and long standing members, ancillary payments were made
by the Friends of Mutake School. This money was money that
was in place from the set up of the charity but it
demonstrated the need for emergency funds to be in place in
order for the charities public benefit rationale.
Amount of Par £5,000.00
a
reserves 1.2
held 2
Reasons Par
for a 1.2
holding 2
zero
reserves
Details of Par
fund a 1.2
materially 4
in deficit
Explanati Par
on of any a 1.2
uncertaint 3
ies about
the
charity
continuin
g as a
going
concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The principal source of funds for the
charity at the present time is the
The charity’s principal sponsorship of students. The trustees
sources of funds Para 1.47 are engaging in the development of
(including any the funds through a variety of sources
fundraising) to fund the buildings and will continue
to work with partners to identify a
suitable funding stream.
Not applicable
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Continued Covid-19 problems and the
associated health impacts on staff.
A description of the Para 1.46 Increased staff costs as well as
principal risks facing the Personal Protective Equipment.
charity Following the UK Overseas aid budget
reduction, some sources of funding
may not be available to the charity.
**----- End of picture text -----**
other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Yolanda Richards - Chair and lead
methods including trustee will formally invite a trustee to
details of any the board.
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)** **----- Start of picture text -----**
You may choose to include further statements where relevant about:
Overseas safeguarding including
financial risks of holding money in
Policies and procedures Zimbabwe.
adopted for the Para 1.51
induction and training of
trustees
Yolanda Christine Richards - Lead
trustee and Chair,
The charity’s Paul Anton Volker - Secretary,
organisational structure Para 1.51 Andrew Paul McCormick -
and any wider network Treasurer
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Friends of Mutake School
Other name the charity
uses
Registered charity 1188497
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Jubilee House, North Yorkshire, DL116JG
address
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Yolanda Christine Chair
1
Richards
Paul Anton Secretary
2
Volker
Andrew Paul Treasurer
3
McCormick
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**| |---|---|---|---|---|---| ||**whole**|**year**|||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements Not applicable for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **Not Applicable** ## **Other optional information** ## **Not applicable** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Yolanda Christine Richards **Position (eg** Chair **Secretary, Chair, etc)** **Date** 23/06/2021 **----- Start of picture text -----**
in out
Starting Balance £ 2,502.56
Donations by sponsors £ 1,075.00
Just giving donations £ 3,026.10
School fees £ 205.66
Barry Lungi Painting raffle £ 360.11
Groceries - food parcels £ 397.00
Trees £ 19.00
Trees purchased £ 23.10
Infrathermo £ 60.00
Tippy taps £ 23.54
PPE £ 154.28
PPE - Masks £ 46.46
Christmas hamper £ 20.00
Christmas hampers £ 119.25
Ancilliary staff
Medical costs £ 29.28
Hampers £ 10.00
Print plan £ 7.22
Kitchen Sink £ 35.00
Uniform error £ 61.21
Uniform £ 61.21
Amazon Smile £ 9.61
Paypal Giving donation £ 301.58
interest £ 3.20
Total £ 7,388.37 £ 1,162.00 £ 6,226.37
**----- End of picture text -----**