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2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 11 03 2020 31 03 2021

From To

Section A Reference and administration details

Charity name Harlesden Neighbourhood Forum Other names charity is known by Registered charity number (if any) 1188490

Charity's principal address[Unit 2, Ajax House ] 16A St Thomas's Road, London

Postcode NW10 4AJ

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Paul Anders Treasurer Forum members
2 Margaret Cox 21/10/2020 Forum members
3 Nouh Abukar 21/10/2020 Forum members
Amandine 29/09/2021 Forum members
4
Alexandre-Hughes
Sandra White Chair 21/10/2020 to Forum members
5
12/07/2021
Colin Edwin Forum members
6
George
James Powney 11/03/2020 to Forum members
7
25/09/2020
Nick Jones 11/03/2020 to Forum members
8
01/10/2020
Errol Donald 19/08/2020 to Forum members
9
08/02/2021
Atara Fridler 11/03/2020 to Forum members
10
29/07/2020
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Ilaria Esposito - Coordinator

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

How the charity is constituted

CIO Association

Trustee selection methods

(eg. appointed by, elected by)

Elected by the membership, with others appointed by the board of trustees as set out in the constitution

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Harlesden Neighbourhood Forum has been a registered charity since March 2020. The Forum is an NCVO member and uses their induction and training programme for new trustees .

Apart from adopting our constitution, we developed several policies:

Current operational priorities include funding diversification, organisational development, and governance training for newly appointed trustees. We are currently updating our HR policies and procedures (creating a handbook, updating our policies and terms and conditions to reflect changes in employment law).

Harlesden Neighbourhood Forum is a neighbourhood planning forum with a designated area located within both the Old Oak and Park Royal Development Corporation (OPDC) and London Borough of Brent (LBB). The Forum was the first neighbourhood forum to be designated by OPDC on 26 November 2015. The Town and Country Planning Act 1990 (as amended) requires neighbourhood forums to apply to their respective Local Planning Authority (LPA) for redesignation every five-years and Harlesden Neighbourhood Forum has successfully applied to OPDC and LBB to be re-designated.

The Forum currently has 77 member organisations and 351 individual members at the moment, but its work is of benefit to the overall Harlesden population (~18.900 inhabitants)

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Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Since July 2020, when we were able to appoint the Coordinator with the funding received from Trust for London, we have delivered a surprising amount of activities. Despite Covid restrictions during 2020, we have been able to:

  1. Carry out the recruitment and training of three Forum Ambassadors. Training has also been delivered to new trustees.

  2. Implement trustee portfolio development, creating work plans for key workstreams – Funding, Community, Environment and Planning.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

  1. Ten newsletters have been shared with 351 members and 77 member organisations / businesses involved directly with our work.

  2. Quarterly members’ meetings have taken place, and attendance is growing steadily. We started with ten attendees online; our last meeting recorded 39 attendees.

  3. Social media has developed with an updated website that now includes a regular blog. Twitter, Facebook and LinkedIn have increased the numbers of shares and numbers of posts and reposts and retweets. Social media engagement has risen by 100%.

  4. Several activities and workshops have been delivered including: a. Let's Talk Money support for residents was initially advertised in our April Newsletter. Let's Talk Money is a financial education project for adults based in the London borough of Brent. The project delivers free financial education workshops and provides a mentoring service.

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In line with Trust for London monitoring and evaluation plan, and subject to funding, we can now create our Theory of Change. We are in the process of developing our strategic plan, fundraising strategy and outcomes framework. We have approached a specialist capacity builder to carry out some work with us regarding developing the strategic plan based on the trustees' current work plans and portfolio.

Additional details of objectives and activities (Optional information)

We have a volunteer policy and a process for recruiting volunteer ambassadors who carry community engagement work on topics of interest to the local community:

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

We set ourselves expected outcomes and the following explains our Summary of the main achievement. achievements of the charity during the year Outcome 1: Community members have increased confidence in local participation/planning matters: Newsletter. (i). members have become more active in challenging the Council's decisions. For example, a successful challenge after HNF organised a response to an appeal against the Council's original decision to refuse a gambling permit for an adult gaming centre set to open on the local high street. (ii). Monitoring the quantity and quality of street lighting and liaising with LB Brent to address issues. Outcome 2: The physical environment is improved according to a vision established by the community as identified in the Neighbourhood Plan. (i). As part of the Harlesden Strategic Plan and in line with the Harlesden Neighbourhood Plan, Brent Council won funds from Historic England to improve the High Street . HNF pulled together a consortium of local groups who could bid in partnership with the local Council, and £100,000 is now available for the consortium to improve the High Street alongside the Council's work with specific heritage shop fronts. Alongside the consortium members more than 13 local organisations engaged. (ii). There has been clean-up activity in the local area in Bramshill Park and local streets in the area, just after the first lockdown and after recently receiving £1,400 funding from Veolia, there has been a more comprehensive clean up at Roundwood Park, as well as Bramshill and Tubbs pocket parks. 90 local people participated in the second clean-up day. (iii) After a delay of a year caused by the initial impact of the covid-19 pandemic, the second phase of HNF’s wayfinding project was launched on 31[st] March 2021, with all of the subsequent activity taking place in FY 2021-22. Outcome 3: The community can better engage in planning and development processes – including improved knowledge, skills and attitudes, to effect positive change collectively. (i). Committee members who had no prior planning experience have galvanised residents to challenge local authority planning and licencing decisions, with one example mentioned already in Outcome 1. (ii). HNF coordinator has recruited and trained two Ambassadors to run successful projects. They are currently delivering clean air projects (Gardening and Pollinator Programme) in Roundwood Park with the park café involving. This has involved 45 families with children under six years old working towards the John Muir Award and the Pollinator Challenge Badge of the United Nations. (iii). Trustees sit on the panel for the Festive Lights programme in 2021

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Section D Achievements and performance

(iv). Contribute to Harlesden town centre consultation for street signage for pedestrians.

(v). Involvement in Old Oak and Park Royal Development Corporation consultations, and the OPDC-backed regeneration of Harlesden canalside.

(vi). Signposted members and volunteers to work with the Office for National Statistics census team to engage diverse members of the community.

(vii) HNF has recently run a major public consultation exercise to inform LB Brent decisions about future development of the children’s play area in Roundwood Park. This involved both a structured questionnaire sent to members that elicited over 150 responses as well as significant engagement via HNF social media channels. The Forum will work with LB Brent in 2022 to further develop proposals.

Outcome 4: Improved organisational financial strength and sustainability .

(i). HNF trustees are in the process of developing a funding strategy for 2022-23. Current plans include applying for National Lottery funding and applying for an extension of the Trust for London funding in October 2021. The National Lottery grant is intended to pay for advice and training to support the trustees with governance training, develop a Theory of Change, and help build a 3- and 5-years strategic plan.

Outcome 5: More outcomes information is used in decision making, planning and communication.

(i). In the last 6 months and as identified earlier in the report, we have achieved clear outcomes across all areas and have completed our monitoring and evaluation plan. This drives our strategy to develop our work based on a community development trust.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The reserves that we have set aside provide financial stability and the means for the development of our principal activity. We intend to maintain our reserves at a level which is at least equivalent to 6 months of operating expenditure.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The primary source of funding for this period has been Trust for London, a London-based charity funder. This is restricted funding to be spent primarily on staffing costs and other costs as specified in the grant conditions.

The second source of funding for this year has been a transfer of funds held on behalf of HNF by the homelessness charity Crisis. This is unrestricted funding.

The final source of funding was from the firm Veolia, which supported HNF to undertake a series of litter-picking and clean-up activities in locations around Harlesden.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Paul Anders Position (eg Secretary, Chair, Treasurer etc)

Sandra White Chair

Date 23/12/2021

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----- Start of picture text -----
Harlesden Neighbourhood Forum 1188490
Receipts and payments accounts CC16a
For the period 11/03/2020 31/03/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Trust for London - 20,000 - 20,000 -
Veolia - 1,400 - 1,400 -
Crisis 7,217 - - 7,217 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
7,217 21,400 - 28,617 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 7,217 21,400 - 28,617 -
A3 Payments
Staff costs - 11,779 - 11,779 -
IT revenue costs 195 110 - 305 -
Insurance - 587 - 587 -
Other administrative costs 74 516 - 590 -
Project delivery (wayfinding) - - - 1,552
Sub total [ 269 ] 12,992 - 13,261 1,552
A4 Asset and investment
purchases, (see table)
IT equpment - 604 - 604
- - - -
Sub total [ - ] 604 - 604 -
Total payments 269 13,596 - 13,865 1,552
Net of receipts/(payments) 6,948 7,804 - 14,752 - 1,552
A5 Transfers between funds - - - - -
A6 Cash funds last year end 1,400 - - 1,400 2,952
Cash funds this year end 8,348 7,804 - 16,152 1,400
----- End of picture text -----

CCXX R1 accounts (SS)

11/01/2022

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Unrestricted funds
Restricted funds
Details
Details
IT equipment
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
8,348
-
-
7,804
-
-
8,348
7,804
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Restricted
604
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Paul Anders		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
300
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
05/12/2021

CCXX R2 accounts (SS)

11/01/2022

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report		 Harlesden Neighbourhood Forum Harlesden Neighbourhood Forum Harlesden Neighbourhood Forum
31/3/2021
Charity no
(if any)
1188490
Above
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 March 2021.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:		 Date:
23/12/2021
Amanda Hall

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER