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2024-04-30-accounts

Tamil Welfare Association Nottinghamshire

REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 April 2024

Registered Charity Number: 1188473

Tamil Welfare Association Nottinghamshire

CONTENTS Page
Reference and administrative details 2
Trustees report 3-7
Independent Examiners Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11

REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 APRIL 2024

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Tamil Welfare Association Nottinghamshire

Trustees

Charity registered number

1188473

Registered office

16 High Oakham Close, Sutton in Ashfield, Nottinghamshire NG17 4JS

Independent Examiner

Mr Rajesh Jawaharlal

Bankers

Lloyds Bank Plc, PO Box 1000, Andover

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Tamil Welfare Association Nottinghamshire

Trustees' Annual Report for' the period ending 30 April 2024

The Trustees of Tamil Welfare Association Nottinghamshire CIO were elected at the GM held on 01 June 2018 and 12 January 2019.

Structure governance and management

The governing document of the charity by way of a Charitable Incorporated Organisation (CIO) is a constitution based on the charity commission's Association Model adopted on 11[th] March 2020. The registration number is 1188473.

Trustees are appointed annually at the General Meeting.

Membership of the charity is: open to any individual, a corporate body or organisation Interested in furthering, the purposes and objects of the charity.

The governance of the organisation is vested in a board of trustees, it has overall responsibility for management, policy, forward planning, finance, quality, monitoring and evaluation.

The operation of activities is delegated to Trustee’s and Volunteers who give their time freely.

Induction and Training of Trustees

Induction and training of trustees is covered as presentations at the Trustee Board meetings. The new trustees normally receive their induction at the first meeting of the financial year. The policies and procedures are reviewed on a rolling program basis at the Trustee board meetings. Governance training for the trustees is organized on a need basis.

Risks and Internal Control

The Trustees have overall responsibility for ensuring that Tamil Welfare Association Nottinghamshire has appropriate systems of control, both financial and operational. These systems are designed to provide reasonable, but not absolute, assurance "against material misstatement or loss. During the period, the Trustees continued to review the major financial and operational risks facing Tamil Welfare Association Nottinghamshire and continue to monitor on a regular basis the implementation of any changes necessary to ensure that, as far as is reasonable, controls are in place to protect. the organisation, its members, those working for it, the general public and other stakeholders.

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Tamil Welfare Association Nottinghamshire

Trustees' Annual Report for' the period ending 30 April 2024 (continued)

Strategic Development

Tamil Welfare Association Nottinghamshire operates within, a strategic framework in order to meet the objectives. The current business plan prepared with wider consultation 'with stake holders in 2021 was reviewed and updated in 2024.

The key issues identified to tackle as priorities are:

Tamil Welfare Association Nottinghamshire has Financial control policy, Reserve policy, Equal opportunity policy, safe Guarding Policy, Health and Safety policy in place which are reviewed annually.

As a community organisation, it is vital Tamil Welfare Association Nottinghamshire continues to represent the communities it serves, at all levels, and remains; relevant and connected to the wider area of Nottinghamshire.

Objectives and activities

The objects of the charity set out in the governing document are for public benefit, by way of education of the public, and in particular young people, within the Nottinghamshire and its environs, in Tamil culture and its language, arts and heritage by the provision and co-ordination of workshops, courses and events.

The provision of the above facilities is in the interest of social welfare for recreation or other leisure time occupation of individuals by reason of their youth, age, infirmity, disability, poverty or social and economic circumstances with the object of improving their lives. We are grateful for the many hours volunteers, including member volunteers, have spent in successfully carrying out the above activities.

In order to achieve these objectives Tamil Welfare Association Nottinghamshire organises the following main areas of work in furtherance of its public benefit duties:

Environmental

Volunteering alongside with England forestry commission to maintain woodlands.

Culture

For the public benefit to advance education and culture through classes in Tamil language, music, dance, celebration of cultural and all faith festivals.

Fine Arts

For the public benefit to advance performing arts through provision of workshops in music dance and theatre productions

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Tamil Welfare Association Nottinghamshire

Trustees' Annual Report for' the period ending 30 April 2024 (continued)

Achievements and performance

This financial year Tamil Welfare Association Nottinghamshire has promoted wider community cohesion and integration and celebrated of all cultures. Some ways we do this are by hosting events throughout the year that are always open to everyone. This year in January, we celebrated Tamil Thai Pongal, a harvest festival that honoured our cultural traditions. The event featured traditional food, music, and dance, creating a vibrant and joyous atmosphere. This celebration was a testament to our commitment to embracing and promoting cultural diversity within our community.

In February we hosted “an event designed to welcome the new season with open arms. It included activities such as planting, arts and crafts, and outdoor games”. This event was not only a celebration of spring but also an initiative to encourage environmental awareness and community participation.

In Summer we hosted kite festival was a colourful and joyful event, attracting families and individuals from the community. The sky was adorned with a myriad of kites, symbolizing the unity and creativity of our participants. This event not only brought people together but also raised significant funds to support our initiatives.

In December, we hosted a winter get-together that was filled with warmth and festive cheer. The event included activities like carolling, a festive feast, and games that brought everyone together. It was a wonderful opportunity for community bonding and spreading holiday joy.

Every month (with the guidance of a ranger from the council) we take part in forestry and volunteer by cleaning up different forests/woodland areas. We also host long walks (roughly a few miles) every month to promote wellness.

Through these events, we have strengthened our community bonds and furthered our mission. We look forward to continuing our work and expanding our reach in the coming year.

As we move forward, we aim to introduce new programs and events to engage our community further and support those in need. Our focus will remain on fostering a sense of togetherness and making a positive impact.

We also plan to extend our charity work to help underprivileged children and schools in Sri Lanka by raising money for basic needs such as clean water, bathrooms in schools, sanitary products, study materials etc.

Financial review

As at 30 April 2024 the cash at bank was £15k in Unrestricted Funds. The funds are held to cover ongoing operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur in line with the reserve policy.

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Tamil Welfare Association Nottinghamshire

Trustees' Annual Report for' the period ending 30 April 2024 (continued)

Reserve Policy

The main aim of the Trustees is to ensure that Tamil Welfare Association Nottinghamshire holds adequate reserves for working capital purposes and has sufficient funds to meet contractual liabilities and winding down costs, were the organisation to close. These amounts due to creditors and commitments under contracts.

In addition to the contingency reserve, the current general unrestricted will be used for administration and running costs, as well as fundraising and project planning

The main sources of income for the period ended 30 April 2024 has been tuition fee, Donations and fund raising.

The Trustees declare that they have approved the above Trustees' report.

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Tamil Welfare Association Nottinghamshire

Statement of Trustees’ Responsibilities

Law applicable to charities in England and Wales requires the Board of trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the financial year in preparing those financial statements giving a true and fair view, the Board of trustees should follow best practice and: -

Select suitable accounting policies and then apply them consistently;

Make judgments and estimates that are reasonable and prudent;

State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;

Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate.

The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and enable them to ensure that the financial statements comply with the requirements of applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

The board of trustees approved this report on 12[th] February 2025.

Signed

Trustee

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Tamil Welfare Association Nottinghamshire

Independent examiners’ report to the Trustees of Tamil Welfare Association Nottinghamshire

We report on the accounts of the charity on Pages 9 to 11 which have been prepared in accordance with the Charities Act 2011 and with the Financial Reporting Standard for Smaller Entities issued by the Charity Commissioners for England and Wales, effective October 2000, adapted to meet the needs of unincorporated organisations, under the historical cost convention and the accounting policies set out on page 11.

Respective responsibilities of trustees and examiner

As described on page 7, the Charity’s trustees are responsible for the preparation of the accounts. The trustees consider that the audit requirement of section 144 of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. It is our responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners for England and Wales under section 145(5)(b) of the Act, whether matters have come to our attention.

Basis of independent examiners’ report

We conducted our examination in accordance with the General Directions given by the Charity Commissioners for England and Wales. An examination includes a detailed review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the accounts comply with the statement of Recommended Practice issued by the Charity Commissioners for England and Wales (effective October 2000), on a test basis, of evidence relevant to the amounts and disclosures in the accounts.

The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently we do not express an audit opinion on the view given by the accounts.

We planned and preformed our examination so as to satisfy ourselves that the objectives of the independent examination are achieved and before finalising the report we obtain written assurances from the trustees of all material matters.

Independent examiner’s statement

Subject to the limitations upon the scope of our work as detailed above, in connection with our examination, no matter has come to our attention:

12[th] February 2025

Sri Guru Ganesh Consultancy UK Ltd 23 Summer Crescent

Beeston, Nottingham NG9 2GX

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Tamil Welfare Association Nottinghamshire

Statement of Financial Activities for the year ended 30 April 2024

Incoming resources
Donation
Other Income
Total incoming resources
Costs of raising and generating funds
Net incoming resources available
for charitable applications
General administrative expenses
Printing, postage and stationery
Charity events
Room Hire
Website
Computer Expenses
Bank and credit card charges
Online training
Charity donation in UK
Sundry Expenses
Legal and professional costs
Independent examiner fees
Solicitor’s fees
Total resources expensed
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
2024
£

8,280.11
-
8,280.11
-
8,280.11
930.48
989.99
1,970.32
163.06
600.84
-
-
4,880.42
344.16
9,879.27
350.00
-
350.00
10,229.27
-1,949.16
17,479.24
15,530.08		 Unrestricted
Funds
2023
£
7,493.49
-
7,493.49
-
7,493.49
254.76
2434.89
556.98
153.46
-
-
1370
-
5.97
4,776.06
350.00
55.00
405.00
5,181.06
2,312.43
15,166.81
17,479.24

The net movement in funds referred to above is the net incoming resources as defined in the Statement of Recommended Practice for Accounting and Reporting by the Charity Commissioners for England and Wales and is reconciled to the total funds as shown in the Balance Sheet on page 10 as required by the said Statement.

All activities derive from continuing operations

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Tamil Welfare Association Nottinghamshire

Balance Sheet as at 30 April 2024

Current assets
Cash at bank and in hand
Creditors: amounts
Falling due within one year
Net current assets
Total assets less current liabilities Creditors: amounts
Net assets
Capital and reserves
Unrestricted revenue reserves
Accumulated funds		 2024
£
15,880.08
-350.00
15,530.08
15,530.08
-
15,530.08
15,530.08
15,530.08		 2023
£
17,829.24
-350.00
17,479.24
17,479.24
-
17,479.24
17,479.24
17,479.24

The Board of Trustees are satisfied that the organisation is not required to have an audit of the organisation by virtue of its level of turnover and by virtue of any requirement under its’ constitution or otherwise.

The Board of Trustees also acknowledge their responsibility for ensuring the organisation keeps proper accounting records in accordance with the requirements of the Charities act 2011 as more fully set out under ‘Trustees’ responsibilities’ in the report of the Trustees .

………………………………

Kamalajini Hariharan Trustee

Approved for signature by the Trustee Board on 12 February 2025.

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Tamil Welfare Association Nottinghamshire

Notes to the accounts for the year ended 30 April 2024

1. Accounting Policies

Accounts Preparation

The financial statements have been prepared in accordance with the Charities Act 2011 and with the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England and Wales, effective October 2000, adapted to meet the needs of unincorporated organisations.

The organisation has taken advantage of the exemption in Financial Reporting standard No 1 from the requirement to produce a cash flow statement.

The particular accounting policies adopted are set out below.

Basis of Accounting

The financial statements have been prepared under the historical cost convention and are in accordance with applicable accounting standards.

Incoming resources

This includes membership fees, bank interest, tuition fees and donations received.

Taxation

As a registered charity, the organisation is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the organisation and is therefore included in the relevant costs in the Statement of Financial Activities.

Winding up or dissolution of the charity

If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

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