## **Tamil Welfare Association Nottinghamshire**
**REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 April 2023**
**Registered Charity Number: 1188473**
**Tamil Welfare Association Nottinghamshire**
|**CONTENTS**|**Page**|
|---|---|
|**Reference and administrative details**|**2**|
|**Trustees report**|**3-7**|
|**Independent Examiners Report**|**8**|
|**Statement of Financial Activities**|**9**|
|**Balance Sheet**|**10**|
|**Notes to the Financial Statements**|**11**|
REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 APRIL 2023
1
**Tamil Welfare Association Nottinghamshire**
## **Trustees**
- KESAVAN THIAGARAJAH
- KAMALAJINI HARIHARAN
- KULAMAGHAL ARUDKUMAR
- PONNUTHURAI PARAMESWARAN
- NEEKILAPILLAI KANIUDE
- VINOTHARAN ANNARASA
- SINTHUSOORIYA SAYANTHIRAN
- SUMAN THARMATHURAI
- KANAGASABAI PANCHAN
- KUMARAVEL KANDEEPAN
- NADESAPILLAI KANTHARUBAN
- THAMBIAH KUNASEKARAM
- VASAVAN SINNATHAMBY
- CHITRA SELVARATNAM
- DR RATHNAM GOWRIBALAN
- NANDINI KONESWARAN
- MARIMUTHU LOGANATHAN
- • PARAMANATHAR THAVARAJAH • RAMAN SENTHIL PRABU
- KANDASAMY JAYANMANOHAR
- • SIVARAJAH SIVASANGER • RAJAKUMAR RASARATNAM • BALAMBIHAI SUKUMAR
- SOTHYLINGAM RAMKUMAR
- ANTON REGIONOLD EMMANNUEL
- BAHEERATHAN THAYABARARASA
- ANANDANAYAKI JEYAKANTHAN
- DORIN JAMES ANTONY FERNANDO
- ARULLAPPU KANAGASABAI
- DANIEL JEYASEELAN VIMALENTHIRANATHAN
- KANDEEPAN THIYAGARAJAH
## **Charity registered number**
1188473
## **Registered office**
16 High Oakham Close, Sutton in Ashfield, Nottinghamshire NG17 4JS
## **Independent Examiner**
Mr Rajesh Jawaharlal
## **Bankers**
Lloyds Bank Plc, PO Box 1000, Andover
2
## **Tamil Welfare Association Nottinghamshire**
## **Trustees' Annual Report for' the period ending 30 April 2023**
The Trustees of Tamil Welfare Association Nottinghamshire CIO were elected at the GM held on 01 June 2018 and 12 January 2019.
## **Structure governance and management**
The governing document of the charity by way of a Charitable Incorporated Organisation (CIO) is a constitution based on the charity commission's Association Model adopted on 11[th] March 2020. The registration number is 1188473.
Trustees are appointed annually at the General Meeting.
Membership of the charity is: open to any individual, a corporate body or organisation Interested in furthering, the purposes and objects of the charity.
The governance of the organisation is vested in a board of trustees, it has overall responsibility for management, policy, forward planning, finance, quality, monitoring and evaluation.
The operation of activities is delegated to Trustee’s and Volunteers who give their time freely.
## **Induction and Training of Trustees**
Induction and training of trustees is covered as presentations at the Trustee Board meetings. The new trustees normally receive their induction at the first meeting of the financial year. The policies and procedures are reviewed on a rolling program basis at the Trustee board meetings. Governance training for the trustees is organized on a need basis.
## **Risks and Internal Control**
The Trustees have overall responsibility for ensuring that Tamil Welfare Association Nottinghamshire has appropriate systems of control, both financial and operational. These systems are designed to provide reasonable, but not absolute, assurance "against material misstatement or loss. During the period, the Trustees continued to review the major financial and operational risks facing Tamil Welfare Association Nottinghamshire and continue to monitor on a regular basis the implementation of any changes necessary to ensure that, as far as is reasonable, controls are in place to protect. the organisation, its members, those working for it, the general public and other stakeholders.
3
**Tamil Welfare Association Nottinghamshire**
## **Trustees' Annual Report for' the period ending 30 April 2023 (continued)**
## **Strategic Development**
Tamil Welfare Association Nottinghamshire operates within, a strategic framework in order to meet the objectives. The current business plan prepared with wider consultation 'with stake holders in 2021 was reviewed and updated in 2023.
The key issues identified to tackle as priorities are:
- Building a' strong infrastructure
- Improving Current services:
- incorporating new service developments
Tamil Welfare Association Nottinghamshire has Financial control policy, Reserve policy, Equal opportunity policy, safe Guarding Policy, Health and Safety policy in place which are reviewed annually.
As a community organisation, it is vital Tamil Welfare Association Nottinghamshire continues to represent the communities it serves, at all levels, and remains; relevant and connected to the wider area of Nottinghamshire.
## **Objectives and activities**
The objects of the charity set out in the governing document are for public benefit, by way of education of the public, and in particular young people, within the Nottinghamshire and its environs, in Tamil culture and its language, arts and heritage by the provision and co-ordination of workshops, courses and events.
The provision of the above facilities is in the interest of social welfare for recreation or other leisure time occupation of individuals by reason of their youth, age, infirmity, disability, poverty or social and economic circumstances with the object of improving their lives. We are grateful for the many hours volunteers, including member volunteers, have spent in successfully carrying out the above activities.
In order to achieve these objectives Tamil Welfare Association Nottinghamshire organises the following main areas of work in furtherance of its public benefit duties:
## Environmental
Volunteering alongside with England forestry commission to maintain woodlands.
## Culture
For the public benefit to advance education and culture through classes in Tamil language, music, dance, celebration of cultural and all faith festivals.
## Fine Arts
For the public benefit to advance performing arts through provision of workshops in music dance and theatre productions
4
## **Tamil Welfare Association Nottinghamshire**
## **Trustees' Annual Report for' the period ending 30 April 2023 (continued)**
## **Achievements and performance**
This financial year Tamil Welfare Association Nottinghamshire has promoted wider community cohesion and integration and celebrated of all cultures. Some ways we do this are by hosting events throughout the year that are always open to everyone. This year in February we hosted a “welcoming spring” meet during which there is food, entertainment planned in the form of singing/dancing performances by those in the community and is a chance for locals to mingle. And in July we celebrated a Kite Festival held outside which is another opportunity for those in the community to get together and celebrate summer.
Every month (with the guidance of a ranger from the council) we take part in forestry and volunteer by cleaning up different forests/woodland areas. We also host long walks (roughly a few miles) every month to promote wellness.
This year we established mixed youth sports teams for basketball, indoor cricket, football, and badminton for those 10 and up.
Next year we plan to implement the use of arts and crafts; specifically painting and clay work, with the intention to take this into care homes to provide some fun activities for the residents. We also plan to host a street market style food festival showcasing Tamil foods as well has potentially foods from other cultures in the community.
We also plan to extend our charity work to help underprivileged children and schools in Sri Lanka by raising money for basic needs such as clean water, bathrooms in schools, sanitary products, study materials etc.
## Our virtual events:
The events listed below are those organised annually which are key to advance and educate the public in our rich culture and traditions by encouraging our students to showcase what they have learnt in a classroom environment. They are well attended by parents, friends and local diverse communities. Other local community/cultural organisations are invited to attend and learn about our traditions and culture. The events are free of charge and a small fee is charged for some events to cover the cost.
## **Financial review**
As at 30 April 2023 the cash at bank was £18k in Unrestricted Funds. The funds are held to cover ongoing operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur in line with the reserve policy.
5
## **Tamil Welfare Association Nottinghamshire**
## **Trustees' Annual Report for' the period ending 30 April 2023 (continued)**
## **Reserve Policy**
The main aim of the Trustees is to ensure that Tamil Welfare Association Nottinghamshire holds adequate reserves for working capital purposes and has sufficient funds to meet contractual liabilities and winding down costs, were the organisation to close. These amounts due to creditors and commitments under contracts.
In addition to the contingency reserve, the current general unrestricted will be used for administration and running costs, as well as fundraising and project planning
The main sources of income for the period ended 30 April 2023 has been tuition fee, Donations and fund raising.
The Trustees declare that they have approved the above Trustees' report.
6
**Tamil Welfare Association Nottinghamshire**
## **Statement of Trustees’ Responsibilities**
Law applicable to charities in England and Wales requires the Board of trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the financial year in preparing those financial statements giving a true and fair view, the Board of trustees should follow best practice and: -
Select suitable accounting policies and then apply them consistently;
Make judgments and estimates that are reasonable and prudent;
State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements;
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue to operate.
The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and enable them to ensure that the financial statements comply with the requirements of applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.
The board of trustees approved this report on 12[th] April 2024.
Signed
Trustee
7
## **Tamil Welfare Association Nottinghamshire**
## **Independent examiners’ report to the Trustees of Tamil Welfare Association Nottinghamshire**
We report on the accounts of the charity on Pages 9 to 11 which have been prepared in accordance with the Charities Act 2011 and with the Financial Reporting Standard for Smaller Entities issued by the Charity Commissioners for England and Wales, effective October 2000, adapted to meet the needs of unincorporated organisations, under the historical cost convention and the accounting policies set out on page 11.
## **Respective responsibilities of trustees and examiner**
As described on page 7, the Charity’s trustees are responsible for the preparation of the accounts. The trustees consider that the audit requirement of section 144 of the Charities Act 2011 (the Act) does not apply, and that there is no requirement in the governing document or constitution of the Charity for the conducting of an audit. It is our responsibility to state, on the basis of the procedures specified in the General Directions given by the Charity Commissioners for England and Wales under section 145(5)(b) of the Act, whether matters have come to our attention.
## **Basis of independent examiners’ report**
We conducted our examination in accordance with the General Directions given by the Charity Commissioners for England and Wales. An examination includes a detailed review of the accounting records kept by the Charity and of the accounting systems employed by the Charity and a comparison of the accounts with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The purpose of the examination is to establish as far as possible that there have been no breaches of the Charities legislation and that the accounts comply with the statement of Recommended Practice issued by the Charity Commissioners for England and Wales (effective October 2000), on a test basis, of evidence relevant to the amounts and disclosures in the accounts.
The procedures undertaken do not provide all the evidence that would be required in an audit, and information supplied by the trustees in the course of the examination is not subjected to audit tests or enquiries, and consequently we do not express an audit opinion on the view given by the accounts.
We planned and preformed our examination so as to satisfy ourselves that the objectives of the independent examination are achieved and before finalising the report we obtain written assurances from the trustees of all material matters.
## **Independent examiner’s statement**
Subject to the limitations upon the scope of our work as detailed above, in connection with our examination, no matter has come to our attention:
- 1) which gives us reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the act; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
- 2) to which, in our opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
## 12[th] April 2024
Sri Guru Ganesh Consultancy UK Ltd 23 Summer Crescent
Beeston, Nottingham NG9 2GX
8
**Tamil Welfare Association Nottinghamshire**
## **Statement of Financial Activities for the year ended 30 April 2023**
|**Incoming resources**
Donation
Other Income
**Total incoming resources**
Costs of raising and generating funds
**Net incoming resources available**
**for charitable applications**
**General administrative expenses**
Printing, postage and stationery
Charity events
Room Hire
Website
Bank and credit card charges
Online training
Charity donation in UK
Sundry Expenses
**Legal and professional costs**
Independent examiner fees
Solicitor’s fees
**Total resources expensed**
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|**Unrestricted**
**Funds**
**2023**
**£**
7,493.49
-
**7,493.49**
-
**7,493.49**
254.76
2434.89
556.98
153.46
-
1370
-
5.97
**4,776.06**
350.00
55.00
**405.00**
**5,181.06**
**2,312.43**
15,166.81
**17,479.24**|**Unrestricted**
**Funds**
**2022**
**£**
15,865.17
-|
|---|---|---|
|||**15,865.17**
-|
|||**15,865.17**
-
1,503.37
115.08
5,200.33
-
236.06
**7,054.84**
-
-|
|||**-**
**7,054.84**
**8.810.33**
6,356.48
**15,166.81**|
The net movement in funds referred to above is the net incoming resources as defined in the Statement of Recommended Practice for Accounting and Reporting by the Charity Commissioners for England and Wales and is reconciled to the total funds as shown in the Balance Sheet on page 10 as required by the said Statement.
## **All activities derive from continuing operations**
9
## **Tamil Welfare Association Nottinghamshire**
## **Balance Sheet as at 30 April 2023**
|**Current assets**
Cash at bank and in hand
**Creditors: amounts**
**Falling due within one year**
**Net current assets**
**Total assets less current liabilities Creditors: amounts**
**Net assets**
**Capital and reserves**
Unrestricted revenue reserves
**Accumulated funds**|**2023**
**£**
17,829.24
-350.00
**17,479.24**
17,479.24
-
**17,479.24**
17,479.24
**17,479.24**|**2022**
**£**
15,166.81|
|---|---|---|
|||**15,166.81**
15,166.81
-|
|||**15,166.81**
15,166.81|
|||**15,166.81**|
The Board of Trustees are satisfied that the organisation is not required to have an audit of the organisation by virtue of its level of turnover and by virtue of any requirement under its’ constitution or otherwise.
The Board of Trustees also acknowledge their responsibility for ensuring the organisation keeps proper accounting records in accordance with the requirements of the Charities act 2011 as more fully set out under ‘Trustees’ responsibilities’ in the report of the Trustees **.**
**………………………………** Kamalajini Hariharan **Trustee**
Approved for signature by the Trustee Board on 12 April 2024.
10
**Tamil Welfare Association Nottinghamshire**
## **Notes to the accounts for the year ended 30 April 2023**
**1.** Accounting Policies
## **Accounts Preparation**
The financial statements have been prepared in accordance with the Charities Act 2011 and with the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England and Wales, effective October 2000, adapted to meet the needs of unincorporated organisations.
The organisation has taken advantage of the exemption in Financial Reporting standard No 1 from the requirement to produce a cash flow statement.
The particular accounting policies adopted are set out below.
## **Basis of Accounting**
The financial statements have been prepared under the historical cost convention and are in accordance with applicable accounting standards.
## **Incoming resources**
This includes membership fees, bank interest, tuition fees and donations received.
## **Taxation**
As a registered charity, the organisation is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the organisation and is therefore included in the relevant costs in the Statement of Financial Activities.
## **Winding up or dissolution of the charity**
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
11