## **WOOLER BOWLING AND SPORTS CLUB**
**Trustees report for the year ending 30th Sept 2021**
**Charity details:** Registered charity number 1188472 Address: The Green, Weetwood Road, Wooler, NE71 6BH
## **Trustees Elected**
Jacqui Donnelly 11.3.2020 John Guthrie 11.3.2020 Victoria Symons 11.3.2020 Richard Henthorn 11.3.2020 Nigel Moffatt 11.3.2020 (resigned) Maurice Ward 11.3.2020 Brian Davidson Co-opt 19.1.2021
At the first AGM on 23rd October all Trustees resigned and were re-elected for a further term.
## **Governing Document:**
Constitution of a Charitable Incorporated Organisation with voting members other than its charity trustees dated 11th March 2020
## **Charity’s objects are:**
To promote community participation in healthy recreation for the benefit of, principally but not exclusively, the residents of North Northumberland and the Scottish Borders by the provision of facilities to participate in the sport of bowling and such other sports capable of promoting physical health and fitness as the trustees shall from time to time determine. (For the purposes of this clause "facilities" means land, buildings, equipment, and organising sporting activities).
Nothing in the constitution shall authorise an application of the property of the CIO for the purposes which are not charitable in accordance with section 7 of the Charities and Trustee Investment (Scotland) Act 2005.
## **Management**
The Charity is managed by the Trustees. At the AGM each year the members elect a President, Secretary and Treasurer. Trustees may be nominated for election by any member and are elected or otherwise at the AGM.
## **Trustee’s responsibilities**
The trustees have regard for the Charity Commission guidance on public benefit. They are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and the Charity Commission requirements. The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity, of the incoming resources and application of resources for that period.
The trustees are responsible for keeping accounting records that report accurately the financial position of the charity and enable them to ensure that the finances are adequately and securely managed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Accounts are prepared on a monthly basis and submitted to
trustees for inspection. One trustee with accounting knowledge is the nominated Treasurer with special responsibility for overseeing the accounting processes and procedures.
## **Achievements and Performance**
Due to Covid 19 the banks from March 2020 were not accepting application for new Treasurers Accounts. The charity has recently managed to open a bank account and tested this for 2 authorisations needed for cash payments. A donation has been received from the Wooler Bowling Club of £20,025. As this was so close to the year end for both entities and activities have been severely restricted by Covid it was decided that full transfer of responsibilities will commence from 1st October 2021.
Version Draft 1
1
## **Financial Review**
The bank balance as at 30th September 2021 stands at £20,025.
## **Reserve Policy and Financial Position**
This financial appears healthy but it must be seen in the context of an urgent need for a substantial upgrade for the clubhouse toilets, kitchen and changing room. This cannot be achieved without external funding and this is now being sought.
## **Plans for the future**
It is the intention to upgrade the clubhouse, the fabric of the oldest part of which is deteriorating rapidly. In particular larger changing rooms, better toilet facilities including a disabled toilet, better ventilation and a larger kitchen are required. The occurrence of Covid 19 emphasises the need for these improvements. Grant applications are more likely to succeed now that the Clubhouse and Green stewardship has been transferred to the charity by the erstwhile individual trustees. The upgrade will make the clubhouse more suitable for use by other community organisations, some indoor bowling and other indoor sports. It is anticipated that the charity will have some funds to contribute to the cost of clubhouse renewal but grant funding will be needed to meet the total cost.
Equipment has been acquired for Carpet Bowling and Table Tennis and the club will now be open throughout the winter for these activities. Two air purifiers have been acquired for use in the main hall.
The clubhouse is available for use by other community groups.
## **Employees and Volunteers**
My thanks also go to the Trustees; for their support, advice and voluntary work over the past season. We also thanks the many member volunteers for their significant contribution to maintaining both the bowling green and surroundings, the clubhouse and kitchen, this saves considerable expenditure. Lastly, thanks to the match secretaries for organising and managing league, friendly and internal competitions.
## The Trustees declare they have approved the trustees’ report above,
signed on behalf of the Trustees.
Maurice Ward
President and Chair of Trustees
Version Draft 1
2
**Wooler Bowling and Sports Club**
**11**
## **Recei ts and a ments accou p p y**
**For the period** Period start date **To from** 1st Oct 2020
## **Section A Receipts and payments**
|**A1 Receipts**|1
**Unrestricted**
**funds**
**to the nearest £**
**20,100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**20,100**
**-**
**-**
**-**
**20,100**
**75**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**75**
**-**
**-**
**-**
**75**
**20,025**
**-**
**-**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|29/12/2021
**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
|---|---|---|---|
|Donation|**20,100**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
|**_Sub total_**_(Gross income for AR)_|**20,100**|||
|||||
|**A2 Asset and investment sales,**
**(see table).**||||
||**-**|||
||**-**|||
|**_Sub total_**|**-**|||
|**_Total receipts_**
**A3 Payments**||||
|
Bank teat transfer|**75**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
||**-**|||
|**_Sub total_ **|**75**|||
|||||
|**A4 Asset and investment**
**purchases, (see table)**||||
||**-**|||
||**-**|||
|**_Sub total_ **|**-**|||
|CCXX R1 accounts (SS)
**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**||||
||**20,025**|**-**|**-**|
||**-**|**-**|**-**|
||1
**-**|**-**|29/12/2021
**-**|
_**Cash funds this year end**_ **20,025 - -**
CCXX R2 accounts (SS)
29/12/2021
2
## **Section B Statement of assets and liabilities at the end of the perio**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**|**Details**
Cubhouse and Bowling Green
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**|
|---|---|---|
|||**20,025**|
|||**-**|
|||**-**|
|||**20,025**|
|||OK|
|||**Unrestricted**
**funds**
**to nearest £**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**Fund to which asset**
**belongs**|
||||
||||
||||
||||
||||
|||**Fund to which asset**
**belongs**|
||Cubhouse and Bowling Green||
||||
||||
||||
||||
||||
||||
||||
||||
**Details**
**Fund to which liability relates**
None
**B5 Liabilities**
CCXX R3 accounts (SS)
~~29/12/2021~~
~~3~~
Signed by one or two trustees on behalf of all the trustees
Signature Print N
CCXX R4 accounts (SS)
29/12/2021
4
## **188472**
**unts CC16a** Period end date 30th Sept 2021
## **Total funds**
**Last year**
**to the nearest £ to the nearest £**
|**20,100**||**-**|
|---|---|---|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**20,100**||**-**|
|**-**|||
|---|---|---|
|**-**||**-**|
|**-**||**-**|
|**20,100**||**-**|
|**75**||**-**|
|---|---|---|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**75**||**-**|
|**-**|||
|---|---|---|
|**-**|||
|**-**||**-**|
|**75**||**-**|
|**20,025**||**-**|
|**-**||**-**|
|5
**-**||**-**|
CCXX R5 accounts (SS)
29/12/2021
**20,025 -**
CCXX R6 accounts (SS)
29/12/2021
6
## **od**
|**od**||
|---|---|
|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
||**-**|
||**-**|
||**-**|
||**-**|
||OK|
||**Endowment**
**funds**
**to nearest £**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Current value**
**(optional)**|
|---|---|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|~~7~~
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**|**Current value**
**(optional)**|
|---|---|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**-**|
||**When due**
**(optional)**|
|**-**||
CCXX R7 accounts (SS)
29/12/2021
**----- Start of picture text -----**
-
-
-
-
Name Date of approval
**----- End of picture text -----**
CCXX R8 accounts (SS)
29/12/2021
8