OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 27 02 2020 31 03 2021

From

To

Section A Reference and administration details

Charity name

Evesham Men in Sheds

Other names charity is known by Registered charity number (if any) 1188469

EMiS

Charity's principal address Cornmill Road, Evesham, Worcestershire

Postcode WR11 2LL

Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Alan Partridge Chairman
Anthony Vice Chairman
2
Huttlestone
3 Michael Noon Treasurer
4 Judith Noon Secretary
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

CIO Foundation Model

Charitable Incorporated Organisation How the charity is constituted

Trustee selection methods

By existing Trustee majority election. Re-election/ appointment at AGM.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

March 2012

TAR

2

to promote social inclusion for local people, assisting them to integrate into society by providing a place and facilities where they can Summary of the objects meet others and undertake creative, recreational of the charity set out in its governing document or physical activities, gain confidence and support each other socially and mentally.

We have provided a physical space and welcoming atmosphere to all that have sought companionship, camaraderie, and a purpose in life. We have a fully fitted woodworking/ carpentry workshop where members have been encouraged to engage in making various objects together, for themselves, the local community and the Shed. Some members are engaged in maintenance and small mechanical repairs. We have a thriving social area and encourage laughter, banter and friendship. We also have two allotments tended by an enthusiastic group and providing bountiful free vegetables for all. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

3

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

March 2012

TAR

4

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have overcome all the hardships, restrictions and complications thrown up by the Covid19 pandemic and opened safely. We have a growing membership and are helping them to better cope with any feelings of loneliness and isolation.

Section E Financial review

March 2012

TAR

5

Brief statement of the charity’s policy on reserves

We are currently solvent and intend to keep a reserve of £2500 to cover our potential outgoings for 12 – 18 months.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

MFNoon Signature(s) AGPartridge Michael Frederick Noon Full name(s) Alan George Partridge Position (eg Secretary, Chairman Treasurer Chair, etc) Date 27th October 2021

March 2012

TAR

6

Shed Accounting* - made easy

A Men's Shed Cash Book and Receipts and Payments Account template

*** suitable for all unincorporated Sheds across the UK, whether registered or not as a charity, and CIOs**

UKMSA recommends that all Men's Sheds prepare Accounts on the Receipts and Payments basis for their members and funders. For those registered as charities submission to their Charity Regulator may be a legal requirement. To help you do this we have prepared this spreadsheet template.

We have added Receipts and Payments tabs (a "cashbook") to a modified version of the template accounts provided by the Charity Commission in England and Wales. These modifications have been made so that the UKMSA template Receipts and Payments Account is also compliant with the additional disclosure requirements of the Scottish Charity Register and the Charity Commission for Northern Ireland.

The Receipt and Payment tabs are used to automatically complete the Receipts and Payments Account (Section A). To finish your Shed Accounts you will only need to manually enter details, if any, of other assets and liabilities on the Statement of Assets and Liabilities (Section B). Scottish Men's Sheds (Registered with the OSCR) will also need to complete the Notes to the accounts (Section C).

Once completed the Shed Accounts can be printed for your members and funders and if required submission to your Charity Regulator along with the Trustees' Annual Report (which needs to be prepared separately).

Note: this template IS NOT suitable for Men's Sheds registered as Limited Liability or Community Interest Companies.

If your Men's Shed is a registered charity you can find your charity regulator's Receipts and Payments accounts pack, which includes guidance notes, by following the relevant link below:

England and Wales

Scotland

Northern Ireland

It is assumed users have sufficient knowledge and experience of using spreadsheets to use this template. As we have no control over how you use this spreadsheet UKMSA does not accept any responsibility for the Receipts and Payments Accounts produced by this template which you use entirely at your own risk.

What is a Receipts and Payments Account ?

A Receipts and Payments Account is a financial statement that summarises the movement of cash in and out during a financial period/year. In this context ‘cash’ includes bank and building society current and other accounts into which money is banked or used to make payments (PayPal for example).

A Receipts and Payment Account only requires you to account for money transactions (cash and bank) and allows you to ignore non monetary transactions and unpaid items. This is much easier to understand and record than accruals accounting and, so long as the income is below £250,000, perfectly acceptable to all the UK Charity Regulators.

Keep it simple

Only 2 things can happen to money, it comes in and it goes out. Records should be kept of money in and money out analysed into appropriate reasons why it came in and why it went out. In this template this is recorded on one tab for money in (Receipts) and one tab for money out (Payments) .

Separate records should be maintained for separate bank and cash accounts, don't for example mix the cash and bank records up. In this template this is achieved by using separate columns for separate accounts ; For example; (I) Current account, (J) Deposit account and (K) Cash. The bank current account columns for Receipts and Payments (Column I on both the Receipts and Payments tabs) should mirror the bank statements with an explanation (analysis) for each transaction, nothing else.

During the first year total bank receipts in less total bank payments out should always equal the bank balance. For second and subsequent years the opening balance plus receipts less payments should always equal the bank balance. It is important to check this (Bank and Cash Summary) after entering every bank statement to identify and correct any errors as you go.

What is a cash book ?

A cash book is simply the name given to the record of cash and/or bank receipts and payments. Originally these would have been in physical cash books but today they are often recorded on spreadsheets.

In this template the Receipts and Payment tabs together are the "Cash Book". Totals from these tabs are summarised on the Bank and Cash Summary so you can check the balances agree to your bank statements and cash counts.

The analysis of receipts and payments into reason why money came in and went out is used to complete the Receipts and Payments Account.

How to use this cash book

2 Receipts and payments must be entered for the same period, usually a year, that your accounts will be prepared for. Start a new spreadsheet for each new year, check the UKMSA website for a newer version first.

Work methodically and enter transactions in strict date order. For each transaction enter the date, who received from/paid to and a brief comment why.

3

12 Before you start please take some time to test the functionality of this cash book.

There are some example entries on both the receipts and payments tabs. You can change the analysis column by changing the column number in column F. Try it and see what happens. Have a play by deleting an analysis code for a receipt or a payment or both and see what error messages pop up. Change the bank reconciliation figure to see what warning appears on the Shed Accounts .

Refunds can be entered as negative figures so that the refund amount is deducted from the same cost analysis that the original purchase was allocated to.

b Transfers between cash and bank accounts Transfers between cash and/or bank accounts need to be recorded on a single row as + (plus) and - (minus) entries in columns I, J, K as appropriate. No analysis is required because the net amount must be zero. You are just transferring cash from one account to another.

All transfers should be recorded on the Receipts tab, enter the + (plus) amount in the account column receiving the transfer and an equal - (minus) amount in the account column making the transfer.

If your Shed is a new CIO preparing accounts for the first time any transfer received from the bank account of a former unincorporated Men's Shed association IS NOT a transfer between accounts and should be entered as the receipt of a donation from the unincorporated association. If this is the case see the Converting to a CIO tab for explanation.

If any receipt or payment relates to restricted funds put a Y in column G. It is important to identify restricted items because unrestricted and restricted funds must be disclosed separately in the accounts. You also need to be able to show restricted funds have been spent appropriately.

d Transfers between unrestricted and restricted funds

Restricted funds should never be negative and should be replaced by unrestricted funds if necessary.

Surplus restricted funds can not usually be transferred to unrestricted funds. Specific agreement from the donor of the restricted funds would be required to do that. Unrestricted funds may however be transferred to restricted funds, for example to support a capital purchase part funded by a restricted grant.

Transfers between unrestricted and restricted funds can be shown on the Shed Accounts at row 48 "transfers between funds". Any such transfer should be shown as a positive (+) in the fund receiving the transfer and a negative (-) in the fund making the transfer.

The Shed Accounts will automatically show a transfer to restricted funds from unrestricted funds if required. You can however overwrite this balancing calculation if you wish to restrict more funds than required. e Endowment Funds Endowment funds are special funds which must usually be invested to produce income and not actually be spent. It is considered unlikely that any Men's Shed will have endowment funds and accordingly this cashbook DOES NOT provide for them. f Accounting for other assets and liabilities At the end of the financial year/period a statement of assets and liabilities must also be prepared. For most Men’s Sheds we would expect to see some tools and equipment. You can estimate the value, there is no need to prepare a detailed valuation. If there are any unpaid bills or expenses the total amount should be disclosed, you do not need to list every unpaid item.

Please delete the example entries in columns B to K (both Receipts and Payments) before entering your own transactions. Columns L onwards are formulae and should not be deleted.

Save your cash book spreadsheet with a new name, e.g. Your Men's Sheds Accounts 2020.xlsx to preserve this copy with the example entries.

Use a new spreadsheet for each accounting period/year. Save a final copy at the period/year end, enter closing balances and comparative figures on the Set Up tab of a new spreadsheet for next period/year. NOTE: Men's Sheds registered as either Limited Liability or Community Interest Companies must, under the Companies Act, prepare annual accounts on the accruals basis. The Receipts and Payments Account produced by this template is not compliant with the accruals basis. Accordingly Men's Sheds registered as companies (Ltd or CIC) will have to prepare annual accounts using a different accounts template which include assets and liabilities and a balance sheet. Rounding errors : It is possible that the final accounts, shown to the nearest pound, could contain "rounding errors". This arises if the overall rounding up and rounding down is unbalanced. To fix try adding a few pence as a receipt or payment to rebalance the final accounts. PASSWORD PROTECTION: The formulae and formatting of this template have been protected to prevent accidental deletion. If you need to unprotect any sheet the password is UKMSA.

Version 3.50 (Beta) Sunday, January 10, 2021

Shed Accounting - made easy

A Men's Shed Cash Book and Receipts and Payments Account template

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3 Step Set Up
Step 1 Shed details
Required
Your Shed Name Evesham Men in Sheds
Your Charity or CIO number 1188469
Accounting start date 27/02/2020
Accounting end date Period or year end 31/03/2021
Bank and cash accounts Current account
Optional Deposit account
Cash
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Step 2 Account Analysis Optional

Step 2
Account Analysis
Optional
Step 2
Account Analysis
Optional
Step 2
Account Analysis
Optional
Receipts
1
2
3
4
5
6
Membership fees Annual subs and session fees
Usually unrestricted
Often restricted
Trading income
Interest received
Small receipts not ftting elsewhere
Donations
Grants
Sales / event income
Interest
Other
7
Sale of assets
and/or investments
Payments
1
2
3
4
5
6
7
8
9
10
Shed premises costs Rent, light & heat etc.
Nails, screws, glue, wood
under £25 suggested
To the Shed and/or equipment
Tea, cofee and biscuits
Printing, postage & stationery
UKMSA Membership
Small items not ftting elsewhere
Spare for your own use
Insurance
Materials & consumables
Small tools (<£75)
Repairs and renewals
Refreshments & cleaning
Admin/Ofce costs
Subscriptions
Sundry
Transport Expenses
11
Hand and power Tools (>£75)
12
Workshop machines
These rows must only be used for fxed
asset purchases
Hand and power Tools (>£75)
Workshop machines

Prior period figures

Step 3 only required if applicable -->

Step 3
Prior period fgures
only required
Step 3
Prior period fgures
only required
Step 3
Prior period fgures
only required
if applicable -->
If this is your second or subsequent period complete the following.
Prior Period Accounting start date
£
Receipts
Membership fees
Donations
Grants
Sales / event income
Interest
Other
Sale of assets
Total receipts for period ended
26/02/2020
0.00
Payments
0.00
Shed premises costs
Insurance
Materials & consumables
Small tools (<£75)
Repairs and renewals
Refreshments & cleaning
Admin/Ofce costs
Subscriptions
Sundry
Transport Expenses
Hand and power Tools (>£75)
Workshop machines
Total payments for period ended
26/02/2020
0.00
Surplus / (defcit) for prior period
0.00
0.00
Current account balance at
26/02/2020
Deposit account balance at
26/02/2020
Cash funds held at
26/02/2020
Total cash funds held at
26/02/2020
0.00
Restricted funds held at
26/02/2020
Unrestricted funds held at
26/02/2020
0.00
Total bank & cash funds held at
#VALUE!
Looks good
0.00

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Evesham Men in Sheds For the period ended Mar 31, 21
Cash Book Receipts
Receipt to Analysis codes: Reason why money came in - DO NOT ADD other "accounts" such as "petty cash"
1 2 3 4 5 6 7
Restricted Current Deposit Membership Sales / event
Date Who received from Why received Analysis Code funds account account Cash fees Donations Grants income Interest Other Sale of assets
27/02/2020 Wychavon D C Community Fund 3 2,200.00 2,200.00
31/03/2020 John Martin Charity Community Fund 3 1,600.00 1,600.00
10/07/2020 J Proops Donation 2 100.00 100.00
28/07/2020 Wychavon D C Rates Hardship Fund 3 10,000.00 10,000.00
10/11/2020 Shed Members Subs 1 10 10.00
12/11/2020 Evesham Town Council Community Fund 3 510 510.00
03/09/2021 Evesham Rotary Club Community Fund 3 250 250.00
03/17/2021 Worcs. C C Clr John Smith 3 1000 1,000.00
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If you need more rows add them above this row and copy formulae from below
15,560.00 0.00 110.00 10.00 100.00 15,560.00 0.00 0.00 0.00 0.00
Identified as restricted (Y in column G) 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Unrestricted 10.00 100.00 15,560.00 0.00 0.00 0.00 0.00
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Evesham Men in Sheds For the period ended Mar 31, 21
Cash Book Payments
Payment From Analysis codes: Reason why money went out -DO NOT ADD other "accounts" such as "petty cash"
1 2 3 4 5 6 7 8 9 10 11 12
Shed premises Insurance Materials & Small tools Repairs and Refreshments Admin/Office Subscriptions Sundry Transport Hand and Workshop
Restricted Current Deposit costs consumables (<£75) renewals & cleaning costs Expenses power Tools machines
Date Who paid to Why paid Analysis Code funds account account Cash (>£75)
02/28/2020 A G Partridge On Account - (purchases) 7 500.00 500.00
03/10/2020 A G Partridge On Account - (purchases) 1 1,000.00 1,000.00
07/02/2020 A G Partridge On Account - (purchases) 1 1,061.38 1,061.38
08/25/2020 Black, Byers & Higson Lease (shed) 1 500.00 500.00
08/13/2020 A G Partridge On Account - (purchases) 9 500.00 500.00
08/14/2020 S G Partridge Labour expenses 1 420.00 420.00
16/10/2020 Black, Byers & Higson Lease (allotment) 1 60.00 60.00
10/28/2020 Export & General Shed Insurance 2 356.42 356.42
10/30/2020 A G Partridge On Account - (purchases) 1 1,750.00 1,750.00
12/08/2020 T Huttlestone Petrol Expenses Claim 9 20.00 20.00
11/11/2020 Toolite Workshop Machines 12 1,221.98 1,221.98
11/11/2020 Toolite Power tools 11 211.20 211.20
12/09/2020 Toolite Power tools 11 87.30 87.30
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If you need more rows add them above this row and copy formulae from below
7,688.28 0.00 0.00 4,791.38 356.42 0.00 0.00 0.00 0.00 500.00 0.00 520.00 0.00 298.50 1,221.98
Identified as restricted (Y in column G) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Unrestricted 4,791.38 356.42 0.00 0.00 0.00 0.00 500.00 0.00 520.00 0.00 298.50 1,221.98
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Evesham Men in Sheds Cash Book Summary and Reconciliation For the period ended 31/03/2021

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Current account summary £
Opening Balance as at 27/02/2020 0.00
Receipts and net transfers 15,560.00
Payments -7,688.28
Closing Balance as at 31/03/2021 7,871.72
Bank Reconciliation £
Balance per Bank Statement on 31/03/2021 7,871.72
Add Date Payee / details Slip ref £
0.00
Less Date Payee / details Chq No. £
0.00
Reconciled balance 7,871.72
Difference 0.00
Deposit account summary £
Opening Balance 0.00
Net transfers from/(to) current account and other receipts (interest received) 0.00
Payments 0.00
Closing Balance 0.00
Cash summary £
Opening cash held 0.00
Unbanked cash receipts 110.00
Cash payments 0.00
Closing cash held 110.00
Cash counted by A G Partridge On 24/03/2021 110.00
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Evesham Men in Sheds

Assets retained for the Shed’s own use 03/31/2021

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Optional Optional Optional Required
Quantity Unit cost Total cost Unit value Total value
£ £ £ £
Buildings
1 Portacabin 2 1,000.00 2,000.00 2,000.00
2 Storage area + roofing 1,000.00 1,000.00
3 0.00 0.00
4 0.00 0.00
5 0.00 0.00
3,000.00 3,000.00
Large items of machinery
1 Bandsaw, dust extraction 1,300.00 1,300.00
2 Scroll saw 220.00 220.00
3 0.00 0.00
4 0.00 0.00
5 0.00 0.00
6 0.00 0.00
7 0.00 0.00
8 0.00 0.00
9 0.00 0.00
10 0.00 0.00
1,520.00 1,520.00
Power tools
1 0.00 0.00
2 0.00 0.00
3 0.00 0.00
4 0.00 0.00
5 0.00 0.00
6 0.00 0.00
7 0.00 0.00
8 0.00 0.00
9 0.00 0.00
10 0.00 0.00
0.00 0.00
Hand tools
1 0.00 0.00
2 0.00 0.00
3 0.00 0.00
4 0.00 0.00
5 0.00 0.00
6 0.00 0.00
7 0.00 0.00
8 0.00 0.00
9 0.00 0.00
10 0.00 0.00
0.00 0.00
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Other assets
1
2
3
4
5
6
7
8
9
10
0.00 0.00
0.00 0.00
0.00 0.00
Fridge, kettle, mugs etc. 100.00 100.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
Total cost and value 100.00
4,620.00
100.00
4,620.00

Evesham Men in Sheds

1188469

Member

Receipts and payments accounts Period start date Period end date For the period To from 02/27/2020 03/31/2021

CC16a

Section A Receipts and payments

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Unrestricted Restricted
funds funds Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £
Receipts
Membership fees 10 0 10 0
Donations 100 0 100 0
Grants 15,560 0 15,560 0
Sales / event income 0 0 0 0
Interest 0 0 0 0
Other 0 0 0 0
Sub total (Gross income for AR) 15,670 0 15,670 0
Asset and investment sales
Sale of assets 0 0 0 0
Sale of investments 0 0 0 0
Sub total 0 0 0 0
Total receipts 15,670 0 15,670 0
Payments
Shed premises costs 4,791 0 4,791 0
Insurance 356 0 356 0
Materials & consumables 0 0 0 0
Small tools (<£75) 0 0 0 0
Repairs and renewals 0 0 0 0
Refreshments & cleaning 0 0 0 0
Admin/Office costs 500 0 500 0
Subscriptions 0 0 0 0
Sundry 520 0 520 0
Transport Expenses 0 0 0 0
Sub total 6,168 0 6,168 0
Asset and investment purchases
Hand and power Tools (>£75) 299 0 299 0
Workshop machines 1,222 0 1,222 0
Sub total 1,520 0 1,520 0
Total payments 7,688 0 7,688 0
Net of receipts/(payments) 7,982 0 7,982 0
Transfers between funds 0 0
Cash funds last year end 0 0 0 0
Cash funds this year end 7,982 0 7,982 0
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Section B Statement of assets and liabilities at the end of the period
Categories
Unrestricted Restricted Total current
funds funds Period Last year
Cash funds to nearest £ to nearest £ to the nearest £ to the nearest £
Current account 7,872 0 7,872 0
Deposit account 0 0 0 0
Cash 110 110 0
Total cash funds 7,982 0 7,982 0
OK OK OK OK
(agree balances with receipts and payments account(s))
Other monetary assets
Stocks/goods for sale 0
Debtors 0
0
0
0
0 0
Investment assets
0
0
0
0
0
0 0
Assets retained for the Shed’s
own use
Buildings 3,000 3,000
Large items of machinery 1,520 1,520
Power tools 0 0
Hand tools 0 0
Other assets 100 100
4,620 0
Liabilities
Trade creditors 0
Accrued expenses 0
0
0
0
0 0
Signed by one or two trustees on behalf
of all the trustees Signature Print Name Date of approval
Michael Noon 02.11.2021
----- End of picture text -----

where many choose to become Charitable Incorporated Organisations.

each.

then show reserves (funds) going to zero.