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2024-03-09-accounts

Trustees’ Annual Report for the period

From 10.3.2023 Period start date To 9.3.2024 Period end date

Charity name: Hill Pony Resources Group

Charity registration number: 1188454

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote humane behaviour towards
Dartmoor Hill Ponies by providing rehoming
where appropriate, suitable care,
protection, treatment and security.
Attending to Dartmoor Hill Ponies which are
in need of care and attention by reason of
sickness, maltreatment, poor
circumstances or ill usage.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 To advance the education of the public in
the subject of the History of the Dartmoor
Hill Ponies and any matters pertaining to
animal welfare through social
media/website, face to face events and
work experience placements
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit		 Para 1.18 Trustees have access to ‘The Public
Benefit Requirements’ and ‘The Essential
Trustee’ both issued by The Charity
Commission

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 n/a
Policy on social investment
including program related
investment		 Para 1.38 n/a
Contribution made by
volunteers		 Para 1.38 The charity relies heavily upon the
contributions made by volunteers. These
include working with the ponies for training
and field duties, fundraising, bookkeeping,
home checks for adoption procedures and
welfare checks.

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Taken in ponies and rehomed into safe
environments.
Providing care for permanent residents due
to age or behavioural issues.
Assisted ponies that were at risk of neglect
and ill usage.
Online information shared regarding equine
welfare issues for public benefit.
Given advice to members of the public with
regards to pony welfare.
Made improvements to the site for the
welfare of the ponies on site, taken on
more grazing for the above.
Provided volunteer and employment
opportunity.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 n/a
Performance of fundraising
activities against objectives
set		 Para 1.41 n/a
Investment performance
against objectives		 Para 1.41 n/a
Other n/a

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity holds a cash reserve.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 These holdings represent funds to pay a
short term salary and cash to continue the
day to day running of the charity.
Furthermore, a large part of the reserves
are to implement site improvements.
Amount of reserves held Para 1.22 At the end of the period the charities
holdings remained at £26,245.61 This was
made up of £24,896.89 in the current
account (Triodos Bank), £1,326.26 in the
treasurers account (Lloyds Bank) and
£22.46 as petty cash.
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Charity is only ongoing if we can continue
to raise funds and grants

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 n/a
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 n/a
A description of the principal
risks facing the charity		 Para 1.46 Lack of donations and grants, therefore,
loss of income.
Increase in overheads, fuel, vets, farrier
and feed etc.
Increase in number of people surrendering
their equines due to the cost of living.
Lack of voluntary help.
Other n/a

Structure, Governance and Management

Description of charity’s
trusts:		 n/a
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 By nomination and seconded

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 Supply with trust deed.
Provide information on how the charity runs
on a day to day basis.
Visit to all sites.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 n/a
Relationship with any
related parties		 Para 1.51 n/a
Other n/a

Reference and Administrative details

Charity name Hill Pony Resources Group
Other name the charity uses n/a
Registered charity number 1188454
Charity’s principal address 3 Callington Road, Harrow Barrow, Cornwall, PL17 8AZ

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (if any)
Scott Houghton 3 Callington Road,
Harrow Barrow,
Cornwall, PL17 8AZ		 Whole year
Nicola Wakeham Wholeyear
Roger Wakeham Wholeyear
Lynn Laramy 11th October 2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Accountant Jonathan Lambert,
Greenscombe
Accounting		 April Sunset, Latchley, Gunnislake, PL18 9AX

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Scott Houghton Nicola Frances Wakeham

Trustee		 Treasurer
9.12.2024
9.12.2024
HILL PONY RESOURCES HILL PONY RESOURCES HILL PONY RESOURCES HILL PONY RESOURCES HILL PONY RESOURCES No (if any) No (if any) No (if any) CC16a
For the period
from		 10.3.2023
Period start date		 To 9.3.2024
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
21,500
27,170
652
4,082
635
496
-
80
54,615
-
-
-
54,615		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £		 Last year
**to the nearest £ ***
Donations and sponsors 21,500 21,500 10,142
Grants 27,170 27,170 6,469
Gift Aid 652 652 2,412
Charitable activities: Paypal, Amazon
Smile,EasyFundraising		 4,082 4,082 4,183
Charitable activities: events and
competitions		 635 635 1,074
Other tradingactivites 496 496 687
- -
Interest 80 80 10
Sub total(Gross income for
AR)		 54,615 54,615 **# ** 24,977
-
-
-
54,615
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
24,977

Costs in fundraising		 1,030 - - 1,030 4,922
Charitable activities: feed/equipment 4,495 - - 4,495 4,115
Volunteer expenses: fuel etc 1,424 - - 1,424 1,635
Help& Training 5,221 - - 5,221 3,308
Vet,treatments and Farrier 4,703 - - 4,703 2,637
Transport andpassports 480 - - 480 870
Other: Public liabilityinsurance 384 - - 384 456
Other: Rent & field maintenance 4,860 - - 4,860 4,132
Other: vehicle expand insurance 1,190 - - 1,190 2,964
Depreciation 1,018 1,018 -
Staff Welfare / Clothing 240 240 -
Audit Fees 50 50 -
IT Expenses 163 163 -
**Sub total ** 25,258 - - 25,258 **# ** 25,039
-
-
-
25,258
29,357
-
2,764
32,121		 -
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-		 -
-
-
A4 Asset and investment
purchases (see table)
, -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
25,258 25,039

29,357
29,357 - -
29,357		 62
- - - - -
2,764 - - 2,764 2,826
32,121 - - 32,121 2,764

CCXX R1 accounts (SS)

09/12/2024

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Welfare Unit
Generator
Details
Details
Trailer
Laptop
Vehicles
Mud Control Mats
Equi Hut
Tridios Bank - Current Account
Llyods Bank - Treasurers Account
Petty cash
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
24,897
-
1,326
-
22
-
26,245
-
32,121
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Plant & Machinery
-
Office Equipment
449
Vehicles
7,955
Mud Control Mats
734
Equi Hut
2,988
Welfare Unit
2,500
Generator
672
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Nicola Wakeham		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
148
164
2,194
734
2,988
2,500
672
-
-
When due
(optional)
Date of
approval
Nicola Wakeham 21.11.24

CCXX R2 accounts (SS)

09/12/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages
Responsibilities and
basis of report
Independent
examiner's statement		 Charity Name
Hill Pony Resources		 Charity Name
Hill Pony Resources		 Charity Name
Hill Pony Resources
9thMarch 2024 Charity no
(if any)		 1188454
1-2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 9thMarch 2024
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below *) which gives me cause to believe that in, any material
respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report, in order to enable a proper understanding of the accounts to be reached.

Signed:
Name:
Relevant professional
qualification(s) or body
(if any):		 8thSeptember 2024
Jonathan Lambert (MICB PM.Dip)
Institute of Certified Bookkeepers (ICB) Member 450918
ICB Practice Licence Number 23221

1

Oct 2018

IER

Address: Greenscombe Accounting Ltd

April Sunset, Latchley, Gunnislake, Cornwall

PL18 9AX

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER