CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412023 Period start dats To 31103r2024 Period end date Charity name: STROUD VILLAGE HALL AND RESIDENTS. ASSOCIATION Charlty registration number. 1188440 Objectives and Activities SORP reference Pwa 1.17 Summary of the wrposes of the charity as set out in its goveming document The objects of the CIO are to: (a) promote the benefit of the inhabitants of Stroud in Hampshire and neighbouring districts ("the area of benefit") without distinction of sex, sexual orientati(, nationality. age. disability, ra or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure- time occupation with the object of improving the conditions of lrfe for the said inhabitants; (b) establish. or secure the establishment, of a Village Hall ("the Hall") and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objects; and (c) promote such other charitable purposes as may from time to time be determined. The CIO shall be non-party in politics and non- sectarian in lIgIon. Summary of the main activiti.es in relation to those purposes for the public benefit. in particular, the activities, projects or services identrfied in the accounts. Para 1.17and 1.19 The main activities undertaken for the public benefit in relation to these objects are (i) the management and operation of a village hall that is available and accessible to all; and (li) to provide facilities and actNities within said village hall that e ngage and enthuse residents of the village of Stroud, near Petersfield, and of the surrounding area. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benef it Para 1.18 Trustees are aware of and operate in line with the guidan issued by the Charity Commission on public benefit.
Additional information (optional) You ma choose to include further statements where relevant about: SORP reference nla- THE CHARITY DOES NOT MAKE GRANTS Para 1.38 Policy on grant making NIA Para 1.38 Policy on social invthent including program related invesbnent he charty could not function as it does without the support of its strong base of volunteers, whether they are regular or occasional they all have an important part to play. Para 1.38 Contribution made by volunteers Other Achievements and Perforniance SORP reference Over the last 12 months SVHARA has continued to establish itself as the communty hub for Stroud and the neighbouring villages of Ramsdean and Langrish, neither of whom have community spaces of their own. This Is only going to grow as the local Langrish CofE Church is scheduled to close in the near future. The fact the hall is run by villagers for the village means it is always open and the trustees have plans to install an emergency power suppty which will enable the hall to become a warm space during what are becoming more frequent power cuts. Its popularity as a village hub is evidenced by the fact that most events are fully booked well in advance. Summary of the main achievements of the charity, identrfying the drfference the charity's work has made to the circumstances of ts beneficiaries and any wider benefits to society as a whole. Pa 120 Additional infonnation (optional) You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41
Performance of fundraising activities agan* objectives set Para 1.41 Investment perfomiance against objectives Para 1.41 Other
Financial Review Review of the charity's firkqncial posthon at the end of the period Para 1.21 A small operational loss of £1,894 was seen during the review period. a decrease from last year and with less funding received. Ovorall. the move to a balanced budget is proceeding but the trustees are also mindful of a potential impact on income during the current cost of livin crisis. ft is the CharItS policy to hold a minimum of six months expenditure (excludlng depreclatlon) in cash reserves - currently circa £16,000 - both to balance cashflow and cover any periods where expenditure exceeds income. £24458,00 nla Statement explaining the policy for holding reserves stating why they are held Pwa 122 Amount of reserves held Reasons for holding zero reserves Detsils of fund materialty in deficit Explanation of any uncertainties about the charity continuing as a going concem Pa 1.22 Para 1.22 Pwa 124 The Trustees have no current concerns about the charity not continuing as a going concern for at least the next 12 months. Additional inforn)atlon (optk)nal) You may choose to include further statements where relevant about: 1. Income generated from the letting out for commercial use of the Charity's facilities. I Income generated from running community events. 3. Income enerated from grant fundlng. The Charity does not hold any invested assets and as such does not see the need for an investment policy at presenL The charity's principal sources of funds (including any fundraising) Pwa 1.47 Investment FK)licy objectives including any social investrnent policy adopted Pwa 1.46 The prlncipal risks are: 1. Sales income reducing - mitigated by continuous marketing and engagement of the Hall to potential hirers; and 2. Resignatlon of the Hall Manager - this will always be a risk and is mitigated as far as possible by close Ilaison with and support for the Hall Manager and a notice period buift into the employment contract to allow time for a replacement tobeem lo A description of the principal risks facing the charty Para 1.46 Other
Structure, Governance and Management Description of charity's trusts: Type of governing document How is the charity constituted? e.g unincorporated i<<nr.i2tion. CIO) Trustee selection methods including detsils of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 125 Constitution drawn along Charity Commission uidelines Charitable Incorporated Organisation P3 1.25 Trustees are appointed for a term of three years by resolution passed at a properly convened meeting of the Charity trustees. New trustees are appointed following interview and ratification and recruitment may be made following either a direct approach from someone wlshing to be a trustee; an approach from an existing trustee: or in res onse to an advertisement. Additional information (optional) You ma choose to include further statements where relevant about: Trustees are encouraged to read the Responsibilities of Trustees document (CC 20). Trustees are given a copy of the Management Plan. Trustees are offered training opportunities from organisatlons, such as Action H hire. Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure arKI any wider network with which the charity works Para 1.51 None Relationship with any related parties Para 1.51 Other Reference and Administrative details Char name STROUDVILLAGE HALL AND RESIDENTS ASSOCIATION Other name the c uses istered char number 1188440 Charity's principal address Stroud Village Hall Stroudfields Ramsdean Road Stroud Petersf ield
GU32 3PS
Names of the charity trustees who manage the charity Date8 acted rf not for who ar Tte0 name Offka rrf any) Chair Name of person (or body) entitled toa nt trustee rfan Charles Rogers Glenys Wellstead Oliver Howe Jeremy Mitchell Christopher SrM)W Fiona Rowden Natasha Finn Leah Arn Newland Treasurer Secretary 110412023 - 1611212023 Sally Wedley 610612023 - 3110312024 10 11 12 13 14 15 16 17 18 19 20 Corporate trustees - names of the directors at the date the report was approved Dlrector name NIA Name of trustees h(Ading title to prowty belonging to the charity Trustee name Dates acted ff not for whole ar NIA
Funds held as custodian trustees on behalf of others Description of the assets None held in this capacty Name and objects of the charity on who* behaff the assets are held and h(JN this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the chaiity's own assets NIA Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Accountsnt Sarah Redfem 5 LorMJacre Close, Liss, GU33 7VZ Name of chief executive or names of senior staff members (Optional inforniation) Katy Lace (Manager, Stroud Village Hall) Exemptions from disclosure Reason for non4lisclosure of key personnel details None Other o tional information
Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charlS trustees Signature(s) Full name(s) Position (eg Secretary, Chair. etc) HA Date 207<
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport lo thè truste•• gTQoots I ILLAtr HtLL t- rtGcCIMor On accounts for the year •nd•d 31131ioL Charlty no (If any) 11£ 54LkO Set out on pagos I report to the Irustees on my exarninatn of the ac¢>)unts of the above charty {'the Trusfi for the year ended R•sponslbllltl•s and basls of r•port As charitys trustees. are resp)nsible for th8 Pfeparation of Iha accounts in accordance the requirements of the Chantles Act 2011 ("the Ad"). I report in respect of my examination of the Tnjsl's accounts carried out undèr sectKin 145 of ihe 2011 Ad and in ¢arying out my examinalion, I have followed all the applicable Directions given by the Charity Commission under seclK)n 14515)(b) ol the Acl. Independent •xaMinee8 8tai•m•nt I have completad my examination. I confirm that no material matters have come to my attention in conmclion the examination (otlw dWll which gives rne cause to believe that in. any matorial respect.. the accountsng records were nol kept in accordance wlth section 130 of the Chanties A¢t,' or the accounts did rnt accor(I wlth the accounb'ng records.. or the accounts did not comply with the applicable requirements conceming the fomi and conlent of accounts set oul In the Charitieg {A(xntS and ReFQrtsl Regulations 2LN)8 olher than any requirement that the accounts give a Irue tair. view which is not a matter considered as part of an indep8ThY8nt examinatlon. I have no COnmS and have come across ro other matters In connection Vth the examination to which attents'on should be drawn in this report in order to enable a proper undeistsnding of the accounts to be reached. . FY88se delet8 the wonts in the brnckets rflhey do apply. Slgned: Dat•: lol Nam•: Relevant professlonal quallfication<s) or body IMPI IER Oct 2018
(If •nyl: Addr•8•: Liss 33 Iv2 ection B Disclosure Only comtyete It the examin8r needs to higmlighl matenal matters ot concern (see CC32, IrKlependent examirjatson of charity accounts: directsons and gUanCe for examiners). Glvo here brlef detalls of any Items that the examlnor wlshè$ to dlsclom. ER Oct 2018
Profit and Loss
Stroud Village Hall & Residents Association (SVHARA) For the year ended 31 March 2024
| Profit and Loss Stroud Village Hall & Residents Association (SVHARA) For the year ended 31 March 2024 |
|
|---|---|
| 2024 | |
| Turnover | |
| Coffee Mornings | 263 |
| Grants | 13,721 |
| Hire of Marquee | 430 |
| Hire of Village Hall | 20,086 |
| Income from Community social events | 395 |
| Income from Community Social Events - Revels | 4,896 |
| Income from Village Hall events | 321 |
| Interest Income | 475 |
| Other income | 234 |
| Quiz Nights | 1,120 |
| Total Turnover | 41,939 |
| Cost of Sales | |
| Direct Expenses | 7 |
| Direct Wages | 10,698 |
| Total Cost of Sales | 10,705 |
| Gross Profit | 31,234 |
| Administrative Costs | |
| Apres Ski Social Event | 42 |
| Audit & Accountancy fees | 523 |
| Bank Fees | 106 |
| Coffee Morning Expenses | 32 |
| Cost of events - Social Committee | 471 |
| Cost of Revels | 3,057 |
| Costs incurred in Village Hall social & community events | 191 |
| Depreciation Expense | 12,016 |
| Electricity - Light, Power, Heating | 273 |
| Entertainment-100% business | 424 |
| Gas - Heating & hot water | 1,429 |
| General Expenses | 1,556 |
| Health & Safety | 461 |
| Housekeeping costs | 1,824 |
| Insurance | 1,440 |
| IT Software and Consumables | 1,893 |
| Office Supplies & Equipment | 237 |
| Pensions Costs | 370 |
| Printing & Stationery | 111 |
| Quiz Night Expenses | 416 |
| Rates | 223 |
| Repairs & Maintenance | 5,312 |
Profit and Loss Stroud Village Hall & Residents Association (SVHARA) 18 Jun 2024
Page 1 of 2
Profit and Loss
| 2024 | |
|---|---|
| Subscriptions | 153 |
| Telephone & Internet | 346 |
| Water | 222 |
| Total Administrative Costs | 33,128 |
| Operating Profit | (1,894) |
| Profit on Ordinary Activities Before Taxation | (1,894) |
| Profit after Taxation | (1,894) |
Profit and Loss Stroud Village Hall & Residents Association (SVHARA)
Page 2 of 2
18 Jun 2024
Balance Sheet
Stroud Village Hall & Residents Association (SVHARA) As at 31 March 2024
| Balance Sheet Stroud Village Hall & Residents Association (SVHARA) As at 31 March 2024 |
Balance Sheet Stroud Village Hall & Residents Association (SVHARA) As at 31 March 2024 |
|---|---|
| 31 MAR 2024 | |
| Fixed Assets | |
| Tangible Assets | |
| Buildings 395,000 |
|
| Computer Equipment 1,280 |
|
| Less Accumulated Depreciation on Buildings (7,900) |
|
| Less Accumulated Depreciation on Computer Equipment (422) |
|
| Less Accumulated Depreciation on Office Equipment (3,694) |
|
| Office Equipment 14,776 |
|
| Total Tangible Assets 399,040 |
|
| Total Fixed Assets 399,040 Current Assets |
|
| Cash at bank and in hand | |
| 95 Day Saver Issue Account 10,618 |
|
| Bus Savings SARA funds *0363 4,357 |
|
| Petty Cash 16 |
|
| STROUD - VH Savings *3162 90 |
|
| SVH & RA Savings Account-SARA funds Closing 1 |
|
| SVH & RA SOLDO Account 384 |
|
| SVH & RA Treasurers Account - Closing 49 |
|
| Treasurer'sAccount - New CIO 3,385 |
|
| Total Cash at bank and in hand 18,900 |
|
| Accounts Receivable 290 |
|
| Deposit for Hire of Village Hall (400) |
|
| Total Current Assets 18,790 Creditors: amounts falling due withinone year |
|
| Accounts Payable 1,416 |
|
| NIC Payable (6) |
|
| PAYE Payable (7,089) |
|
| Suspense 10 |
|
| Total Creditors: amounts falling due within one year (5,668) |
|
| Net Current Assets (Liabilities) 24,458 |
|
| Total Assets less Current Liabilities 423,497 |
|
| Net Assets 423,497 Capital and Reserves |
|
| Current Year Earnings (1,894) |
|
| Restricted Funds 395,000 |
|
| Retained Earnings 30,391 |
|
| Total Capital and Reserves 423,497 |
Balance Sheet Stroud Village Hall & Residents Association (SVHARA) 18 Jun 2024
Page 1 of 1
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport lo thè truste•• gTQoots I ILLAtr HtLL t- rtGcCIMor On accounts for the year •nd•d 31131ioL Charlty no (If any) 11£ 54LkO Set out on pagos I report to the Irustees on my exarninatn of the ac¢>)unts of the above charty {'the Trusfi for the year ended R•sponslbllltl•s and basls of r•port As charitys trustees. are resp)nsible for th8 Pfeparation of Iha accounts in accordance the requirements of the Chantles Act 2011 ("the Ad"). I report in respect of my examination of the Tnjsl's accounts carried out undèr sectKin 145 of ihe 2011 Ad and in ¢arying out my examinalion, I have followed all the applicable Directions given by the Charity Commission under seclK)n 14515)(b) ol the Acl. Independent •xaMinee8 8tai•m•nt I have completad my examination. I confirm that no material matters have come to my attention in conmclion the examination (otlw dWll which gives rne cause to believe that in. any matorial respect.. the accountsng records were nol kept in accordance wlth section 130 of the Chanties A¢t,' or the accounts did rnt accor(I wlth the accounb'ng records.. or the accounts did not comply with the applicable requirements conceming the fomi and conlent of accounts set oul In the Charitieg {A(xntS and ReFQrtsl Regulations 2LN)8 olher than any requirement that the accounts give a Irue tair. view which is not a matter considered as part of an indep8ThY8nt examinatlon. I have no COnmS and have come across ro other matters In connection Vth the examination to which attents'on should be drawn in this report in order to enable a proper undeistsnding of the accounts to be reached. . FY88se delet8 the wonts in the brnckets rflhey do apply. Slgned: Dat•: lol Nam•: Relevant professlonal quallfication<s) or body IMPI IER Oct 2018
(If •nyl: Addr•8•: Liss 33 Iv2 ection B Disclosure Only comtyete It the examin8r needs to higmlighl matenal matters ot concern (see CC32, IrKlependent examirjatson of charity accounts: directsons and gUanCe for examiners). Glvo here brlef detalls of any Items that the examlnor wlshè$ to dlsclom. ER Oct 2018
Profit and Loss
Stroud Village Hall & Residents Association (SVHARA) For the year ended 31 March 2024
| Profit and Loss Stroud Village Hall & Residents Association (SVHARA) For the year ended 31 March 2024 |
|
|---|---|
| 2024 | |
| Turnover | |
| Coffee Mornings | 263 |
| Grants | 13,721 |
| Hire of Marquee | 430 |
| Hire of Village Hall | 20,086 |
| Income from Community social events | 395 |
| Income from Community Social Events - Revels | 4,896 |
| Income from Village Hall events | 321 |
| Interest Income | 475 |
| Other income | 234 |
| Quiz Nights | 1,120 |
| Total Turnover | 41,939 |
| Cost of Sales | |
| Direct Expenses | 7 |
| Direct Wages | 10,698 |
| Total Cost of Sales | 10,705 |
| Gross Profit | 31,234 |
| Administrative Costs | |
| Apres Ski Social Event | 42 |
| Audit & Accountancy fees | 523 |
| Bank Fees | 106 |
| Coffee Morning Expenses | 32 |
| Cost of events - Social Committee | 471 |
| Cost of Revels | 3,057 |
| Costs incurred in Village Hall social & community events | 191 |
| Depreciation Expense | 12,016 |
| Electricity - Light, Power, Heating | 273 |
| Entertainment-100% business | 424 |
| Gas - Heating & hot water | 1,429 |
| General Expenses | 1,556 |
| Health & Safety | 461 |
| Housekeeping costs | 1,824 |
| Insurance | 1,440 |
| IT Software and Consumables | 1,893 |
| Office Supplies & Equipment | 237 |
| Pensions Costs | 370 |
| Printing & Stationery | 111 |
| Quiz Night Expenses | 416 |
| Rates | 223 |
| Repairs & Maintenance | 5,312 |
Profit and Loss Stroud Village Hall & Residents Association (SVHARA) 18 Jun 2024
Page 1 of 2
Profit and Loss
| 2024 | |
|---|---|
| Subscriptions | 153 |
| Telephone & Internet | 346 |
| Water | 222 |
| Total Administrative Costs | 33,128 |
| Operating Profit | (1,894) |
| Profit on Ordinary Activities Before Taxation | (1,894) |
| Profit after Taxation | (1,894) |
Profit and Loss Stroud Village Hall & Residents Association (SVHARA)
Page 2 of 2
18 Jun 2024
Balance Sheet
Stroud Village Hall & Residents Association (SVHARA) As at 31 March 2024
| Balance Sheet Stroud Village Hall & Residents Association (SVHARA) As at 31 March 2024 |
Balance Sheet Stroud Village Hall & Residents Association (SVHARA) As at 31 March 2024 |
|---|---|
| 31 MAR 2024 | |
| Fixed Assets | |
| Tangible Assets | |
| Buildings 395,000 |
|
| Computer Equipment 1,280 |
|
| Less Accumulated Depreciation on Buildings (7,900) |
|
| Less Accumulated Depreciation on Computer Equipment (422) |
|
| Less Accumulated Depreciation on Office Equipment (3,694) |
|
| Office Equipment 14,776 |
|
| Total Tangible Assets 399,040 |
|
| Total Fixed Assets 399,040 Current Assets |
|
| Cash at bank and in hand | |
| 95 Day Saver Issue Account 10,618 |
|
| Bus Savings SARA funds *0363 4,357 |
|
| Petty Cash 16 |
|
| STROUD - VH Savings *3162 90 |
|
| SVH & RA Savings Account-SARA funds Closing 1 |
|
| SVH & RA SOLDO Account 384 |
|
| SVH & RA Treasurers Account - Closing 49 |
|
| Treasurer'sAccount - New CIO 3,385 |
|
| Total Cash at bank and in hand 18,900 |
|
| Accounts Receivable 290 |
|
| Deposit for Hire of Village Hall (400) |
|
| Total Current Assets 18,790 Creditors: amounts falling due withinone year |
|
| Accounts Payable 1,416 |
|
| NIC Payable (6) |
|
| PAYE Payable (7,089) |
|
| Suspense 10 |
|
| Total Creditors: amounts falling due within one year (5,668) |
|
| Net Current Assets (Liabilities) 24,458 |
|
| Total Assets less Current Liabilities 423,497 |
|
| Net Assets 423,497 Capital and Reserves |
|
| Current Year Earnings (1,894) |
|
| Restricted Funds 395,000 |
|
| Retained Earnings 30,391 |
|
| Total Capital and Reserves 423,497 |
Balance Sheet Stroud Village Hall & Residents Association (SVHARA) 18 Jun 2024
Page 1 of 1