2024-10-31-accounts - Windmill Hill Windmill Trust

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

The trustees present their report and accounts for the year ended 31 October 2024

The accounts have been prepared on the receipts and payments basis in accordance with section 133 of the Charities Act 2011.

Structure, governance and management

The charity was registered as a charitable incorporated organisation on 10 March 2020, number 1188439.

The trustees who served during the year were: Dr Paul E Frost Lester W Handley Martyn Mitchell David W Stedman

The management of the charity is the responsibility of the trustees who are appointed under the constitution of the CIO. There must be at least three trustees and new trustees are appointed by a resolution passed at a properly convened meeting of the charity trustees.

New trustees receive training from the existing trustees. There is no formal training programme,

The trustees determine the policy, strategy and priorities for the charity. The trustees liaise closely with the Friends of the Windmill Hill Windmill which is a group of volunteers who manage the operation, maintenance and fundraising activities.

The trustees take advice from Sussex Mills Group and other organisations and individuals with specialist windmill knowledge.

The charity had the following transactions with related parties during the year: Mrs B Frost, spouse of Dr P E Frost, reimbursement for items purchased on behalf of the charity amounting to £17.50.

No remuneration was paid to trustees during the year.

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.

Objectives and activities

The charity’s principal objects during the year were the advancement of education for the public benefit by (1) the restoration, preservation, operation, and improvement of the windmill at Windmill Hill, East Sussex, BN27 4RT; and (2) the provision of public access to the windmill and the encouragement of the study of the windmill by the public.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Strategic Plan

A five-year strategic plan has been developed to steer operations for the future.

Volunteers

A campaign for new volunteers was designed and delivered and resulted in six new volunteers being recruited.

Visitors and open days

Between 1st November 2023 and 31st October 2024, the windmill had 734 visitors (599 adults and 135 children). The mill was open to the public in May and then on every Sunday and Bank Holiday Monday until the end of September. This included Mills Day in May, the National Garden Scheme Parish Trail in June and a music afternoon in September. Additionally, we had several small group visits and three educational visits (Cubs, Primary School and a Home Education Group) a total of 99 other visitors (35 adults and 64 children).

Displays and workshops

The Heritage Display on the trestle floor has been developed, adding to the visitor experience.

A new venture has been to offer sourdough workshops at the windmill. Holding workshops at the mill produces income, raises awareness of bread-making and provides an opportunity to sell flour.

Mill maintenance

Regular general maintenance has continued throughout the year. Special projects included updating storage in the outer roundhouse; completing the lightning protection system; and re-profiling the brakewheel. Work continues to improve the alignment of the Automatic Turning Device.

Flour production and sales

Following the purchase of a ATD rated vacuum, flour production using electrically powered millstones is now established at the windmill. A small team of volunteers typically mill 50kgs of grain each month producing wholemeal and white flour for sale.

Financial review

Income from donations, subscriptions, gift aid, mill opening, 100 club, sales of merchandise, sales of flour and from talks was £9,064, very slightly higher than the previous year. Sundry income amounted to £52.

Reserves Policy: The Trustees are aware of the necessity to make annual reserves. In order for the periodic necessity to carry out maintenance of the fabric of the mill, and in view of its large structure, the Trustees consider that unrestricted funds not designated for a specific use should be built up to at least £20,000. Additional reserves of £2,500 or higher per annum also need to be accumulated to cover the costs of replacing the sweeps and stocks every 15-20 years. In accordance with the policy, a reserve of £2,500 has again been made this year. However, this may not be possible in the future unless income increases, and expenditure reduces year on year.

Windmill Hill Windmill Trust

UK Charity Number 1188439

Receipts and payments accounts

For the year ended 31 October 2024

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 1,738 146 1,020 3,182 768 472 245 1,493 0 0 52 0 642 9,758 0 0 0 9,758 1,244 2,459 340 8 0 355 4,465 48 616 0 3,067 12,602 0 0 0 12,602	Designated funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,500 2,500 5,000	Restricted funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0	Last year to the nearest £
Donations	1,738			*1,108*
Subscriptions	146			*397*
Gift aid tax refunds	1,020			*531*
Mill opening	3,182			*4,121*
100 Club	768			*768*
Sale of Flour(e-milling)/merchandise	472			*180*
Talks	245			*160*
Other fundraising	1,493			*1,034*
Sponsor a shutter	0			*475*
Raffle Prize Draw	0			0
SundryIncome	52			*235*
Grant	0			*4,000*
Interest	642			*708*
*Sub total*(Gross income for AR)	9,758			*13,716*

A2 Asset and investment sales, (see table).
	0			0
	0			0
*Sub total*	0			0
*Total receipts* A3 Payments
				*13,716*

Conservation expenses	1,244			*38,728*
Mill opening expenses	2,459			*3,228*
100 Club prizes	340			*274*
Purchase of merchandise for sale	8			0
Raffle Prize	0			0
Event & talks expenses	355			*106*
Insurance	4,465			*3,348*
Postage & Stationery	48			33
Sundry expenses	616			*1,225*
New electric mill (Final payment)	0			*1,965*
Cost of milling flour (e-milling)	3,067			0
*Sub total*	12,602			*48,906*

A4 Asset and investment purchases, (see table)
	0			0
	0			0
*Sub total*	0			0
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	12,602			*48,906*

	-2,844	0	0	*-35,190*
	-2,500	2,500	0	0
	16,332	2,500	0	*54,022*
	10,988	5,000	0	*18,832*

Windmill Hill Windmill Trust

UK Charity Number 1188439

Receipts and payments accounts

For the year ended 31 October 2024 (continued)

Section B Statement of assets and	Unrestricted funds Designated funds to nearest £ to nearest £ 3,007 - 7,982 5,000 - - 10,988 5,000 Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) - - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - D W Stedman Dr P E Frost Print Name	Restricted funds to nearest £	3,006.55 12,981.58 -
Categories Signed by on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B2 Other monetary assets B3 Investment assets B1 Cash funds
		-
		-
		-
		-	15,988.13
		Endowment funds to nearest £
		-
		-
		Current value (optional)
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		When due (optional)
		-
		-

		Date of approval
	D W Stedman
	Dr P E Frost