## **Derby Polish Supplementary School** (Registered charity, number 1188433) **Financial statements** ## **for the year ended 31 August 2023** |**Page**|**Contents**| |---|---| |2 - 4|Trustees’ annual report| |5|Independent Examiner's Report to the Trustees| |6|Receipts and payments account| |7|Statement of assets & liabilities| |8|Notes to the accounts| 1 ## **Derby Polish Supplementary School Trustees’ annual report for the year ended 31 August 2023** ## **Full name** Derby Polish Supplementary School ## **Other names by which the charity is known** Polska Szkola w Derby ## **Registered charity number** 1188433 ## **Principal address** 9 Gordon Road, Derby, DE23 6WR. ## **Trustees** Leonida Bandura, Chairperson Aleksandra Jaguś, Treasurer Halina McIntosh, Secretary Fr. Roman Kossakowski, ex-officio ## **Independent examiner** Michael Reed MSc, Retired Chartered Accountant, 202 Oak Leaze, Patchway, Bristol, BS34 5FN ## **Governance and management** The charity is operated under the rules of its CIO Foundation Constitution adopted 2nd March 2021. New trustees are usually recruited as part of the AGM or during the year with the agreement (vote) of the trustees. ## **Objectives and activities** The objects of the CIO are: For the public benefit to promote the education of children and young people on the subject of the Polish language, culture, geography, history, religion and tradition, in particular but not exclusively by providing a supplementary Polish Saturday school in Derby. ## **Public benefit statement** The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'. 2 ## **Summary of the main activities undertaken for the public benefit** 1. Renting appropriate premises for children to learn in safe and comfortable conditions; 2. Employing suitably qualified teaching staff to teach children and young people of different ages; 3. Ensuring high standards of teaching to enable the young people to take their GCSE and A-Level examinations; 4. Encouraging parental involvement in their children’s education; 5. Employing appropriate administrative staff; 6. Raising the local profile of the school and helping Polish children and parents to integrate with the English community; 7. Raising funds; 8. Co-operating with other Polish organisations in the UK and in Poland; 9. Organising workshops for parents and teachers. ## **Summary of the main achievements during the period** 1. Renting appropriate premises for children to learn in safe and comfortable conditions. The school had 182 students from 4 to 16 years of age in the academic year 2022/23. Through the years, they are prepared for the GCSE and A-Level exams; 2. Applying for various grants to help keep the school fees down; grants awarded for the purchase of textbooks and equipment for the school. 3. Employing suitably qualified teaching staff to teach children and young people of different ages; 4. Providing further training for our teachers by signposting courses and webinars; 5. Employment of volunteers; 6. Encouraging parental involvement in their children’s education; 7. Working with the local community and Polish parish. 8. Key Events in the school calendar: 10th September 2022 – Official Start of Term Assembly with all pupils and parents 17[th] September 2022 – ‘Dot day’ 1st October 2022 – ‘Smiley Day’ - 15[th] October 2022 – Teacher’s Day/ Bilingual Day - 17[th] October 2022 – Safeguarding Training Course - 22[nd] October 2022 – ‘Zaduszki’ – All Souls/Saints Day celebrations 12th November 2022- Celebrations of 11 November Polish Independence Day - 19[th ] November 2022 – Friendship day - 26[th] November 2022 – St. Andrew’s Day traditions - 3[rd] December 2022 – ‘Mikołajki’ – St. Nicholas’ Day Christmas Craft Day and Christmas Decoration Competition - 10[th] December 2022 – School-run Christmas Carol Concert and Christmas Fair. - 21[st] January 2023 Grandparents Day activities February 2023– Parent-teacher meetings. 18th February 2023 – Fancy dress ‘Carnival’ and ‘Tłusta Sobota’ (Fat Thursday) 18th March 2023 – Spring Festival - 1[st] April 2023 – Whole school Easter Egg painting competition - 20[th] May 2023 – GCSE Leaver’s Celebration and Polish Mother’s Day celebrations 27th May 2023 – International Children’s Day whole school Sports Day 17th June 2023 – Father’s Day Celebrations 24th June 2023 – End of Year Celebration Assembly, diplomas and awards 3 ## **Derby Polish Supplementary School** Our school encourages not only parents to be involved with the school but also has 3 to 5 volunteers a year helping on a regular basis in the classrooms. The principal source of income is parental contributions. As a charity, the parents have the assurance that all the income is used for educational purposes. We also encourage parent groups to help organise fund raising activities within the school and outside of the school. The Trustees regularly review the finances together with a half-termly cash flow analysis. ## **The charity’s policy on reserves** We aim to maintain a positive bank account balance. Signed on behalf of the charity’s trustees: Signed _____________________________________________ Date: 28/09/2023 Leonida Bandura, Trustee 4 ## **Independent Examiner’s Report to the Trustees of the Derby Polish School** I report to the Charity Trustees on my examination of the accounts of the Trust for the year ended 31 August 2022. ## **Responsibilities and basis of report** As the Board of Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act (Northern Ireland) 2008 (the ‘2008 Act’) and the Charities Act 2011 (‘the 2011 Act’). You are satisfied that the accounts of the Trust are not required by charity law to be audited and have chosen instead to have an independent examination. In preparing those financial statements the Board is required to: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business; - state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements. ## **Independent examiner’s statement** I have completed my examination. I confirm that no matters have come to my attention in connection with my examination giving me cause to believe that in any material respect: 1. accounting records were not kept as required by section 63 of the 2008 Act and section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of the 2008 Act and the 2011 Act; or 4. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. Michael Reed MSc Retired Chartered Accountant 202 Oak Leaze Patchway Bristol BS34 5FN 21 October 2022 5 ## **DERBY POLISH SUPPLEMENTARY SCHOOL** ## **RECEIPTS AND PAYMENTS ACCOUNT** ## **FOR THE YEAR ENDED 31 AUGUST 2023** |**Receipts:**
Parents’ fees
Donations and grants
**Total receipts**
**Payments:**
Books
Learning materials
Sundry expenses
Telephone and mail
Premises
Computer and printing
Teachers’ remuneration
HMRC
Training
Teachers’ expenses
Insurances
Accountancy
Bank charges
Dbs check
Total payments
**Net surplus**|2023
£
46,310
3,522
49,832
5,386
2,470
2,944
528
4,500
378
16,127
2,458
1,215
2,704
-
250
-
24
38,984
10,848|_2022_
_£_
_31,859_
_9,109_| |---|---|---| |||_40,968_
_1,333_
_1,040_
_1,660_
_652_
_2,343_
_378_
_15,547_
_1,844_
_396_
_4,699_
_487_
_-_
_15_
_136_| |||_30,530_| |||_10,439_| ## **STATEMENT OF ASSETS** ## **AT 31 AUGUST 2023** |**Current assets**||| |---|---|---| |Bank current account|48,629|_37,781_| 6 ## **Statement of assets and liabilities at** 31 August 2023 31 August 2022 **Fixed assets** zero zero **Current assets** Bank 48628,89 37781 **Current liabilities** Creditors zero zero These financial statements are accepted on behalf of the charity by: Signed Aleksandra Jaguś, Trustee Date: 28/09/2023 7 ## **Notes to the accounts for the year ended 31 August 2023** ## **1. Receipts & payments accounts** Receipts and payments accounts contain a summary of money received and money spent during the period. ## **2. Grants & donations** **£** Foundation Derbyshire 2100.00 Wspólnota Polska Re-grant 1422.75 **3522.75** Trustees received no expenses, remuneration or benefits in this period. 8