**BROXBOURNE ARTS FORUM REGISTERED CHARITY NUMBER: 1188425** **REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR** **ENDED 31 MARCH 2023 FOR BROXBOURNE ARTS FORUM** **BROXBOURNE ARTS FORUM CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** ||Page| |---|---| |Report of the Trustees|1 to 2| |Independent Examiner's Report|3| |Statement of Financial Activities|4| |Balance Sheet|5| |Notes to the Financial Statements|6 to 9| |Detailed Statement of Financial Activities|10| **BROXBOURNE ARTS FORUM** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023** The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 1188425 ## **Principal address** 4 Warners Avenue Hoddesdon Hertfordshire EN11 8LR ## **Trustees** J M Gordon Chairman J Elson Treasurer Mrs L Rayner Programme Director Mrs M Hutchinson Ms K Broad Mrs H Marsh ## **Independent examiner** J Avery 11, Copthorn Avenue Broxbourne Herts EN10 7RA ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The Charity is controlled by its governing document, its new constitution dated the 9th of July 2019, and constitutes a Charitable Incorporated Organistion (CIO) registered on the 9th of March 2020. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **OBJECTIVES AND ACTIVITIES** ## **Charitable Objectives** The objective of the CIO is the advancement of education for the public benefit by fostering and promoting understanding and appreciation of the arts, including but not exclusively by the provision of classes, seminars and training courses. ## **ACHIEVEMENT AND PERFORMANCE** ## **Activities** The Broxbourne Art Forum, created in 2000, supplements the Borough's own programme of events by providing concerts, plays and operas which would not otherwise be performed. We engage a pianist at lunchtimes in the Spotlight Bar. We organize watercolour classes for local residents and we promote local artists' work by arranging displays. We make grants to eligible students. The Forum also acts as an umbrella organisation for arts groups within the Borough. ## **Performance** The Forum is now recovering from the effects of the Covid pandemic and our Lunchtime talks were held at the Dinant Room, and Watercolour Classes in person although it was unfortunate that we were not able to hold any outdoor theatre in the Spotlight Gardens during the year. The Lunchtine Talks and Classes were our main sources of income throughout the year. Fortunately our patrons continued to support us generously and we were also able to claim Gift Aid on their donations. That, together with a modest payment from the Broxbourne Lottery and some very welcome grants from The Borough of Broxbourne Council, ensured we finished the year with a £2,284 surplus. Page 1 **BROXBOURNE ARTS FORUM REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023** Approved by order of the board of trustees on: 18th July 2023 J M Gordon - Trustee Page 2 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BROXBOURNE ARTS FORUM** I report on the accounts for the year ended 31 March 2023, which are set out on pages four to nine. ## **Responsibilities and basis of report** As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe: 1. that accounting records were not kept as required by section 130 of the Act; or 2. that the accounts do not accord with those records; or 3. that the accounts do not comply with the accounting requirements of the Act; or 4. that there is further information needed for a proper understanding of the accounts. ## **Independent examiner's statement** I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention. J Avery 11, Copthorn Avenue Broxbourne Herts EN10 7RA Date: 29th June 2023 Page 3 ## **BROXBOURNE ARTS FORUM** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023** |
**INCOMING RESOURCES**
Notes
**Incoming resources from generated**
**funds**
Voluntary income
Activities for generating funds
2
Investment income
3
**Total incoming resources**
**RESOURCES EXPENDED**
**Costs of generating funds**
Costs of generating voluntary income
**Governance costs**
**Other resources expended**
**Total resources expended**
**NET INCOMING RESOURCES**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|**2023**
**Total**
**funds**
**£**
2,759
8,135
31
10,925
5,494
396
2,751
8,641
2,284
15,454
17,738|**2022**
**Total**
**funds**
**£**
2,090
3,809
1| |---|---|---| |||5,900
1,831
396
1,639| |||3,866| |||2,034
13,420| |||15,454| The notes form part of these financial statements Page 4 **BROXBOURNE ARTS FORUM** ## **BALANCE SHEET AT 31 MARCH 2023** |**2023**
**Total**
**Funds**
Notes
**£**
**FIXED ASSETS**
Tangible assets
5
212
**CURRENT ASSETS**
Prepayments and accrued income
3,125
Cash at bank and in hand
18,311
21,436
**CREDITORS**
Amounts falling due within one year
6
(3,910)
**NET CURRENT ASSETS**
17,526
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
17,738
**NET ASSETS**
17,738
**FUNDS**
Unrestricted funds
7
17,738
**TOTAL FUNDS**
17,738|**2022**
**Total**
**Funds**
**£**
236
666
17,367
18,033
(2,816)
15,218
15,454
15,454
15,454
15,454| |---|---| The financial statements were approved by the Board of Trustees on xxth June 2023 and were signed on its behalf by: ............................................ J M Gordon -Trustee The notes form part of these financial statements Page 5 **BROXBOURNE ARTS FORUM** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2. ACTIVITIES FOR GENERATING FUNDS** |

Income from Classes
Income from Lunches
Affiliation Fees
BARTS Programme Adverts
Broxbourne Lottery
Sundries
Hall Hire Allowance|2023
2022
**Total**
**Total**
**Funds Funds**
£
£
2,655
2,355
4,727
900
478
366
75 -
147
176
53 12
-
-
8,135
3,809| |---|---| Page 6 **BROXBOURNE ARTS FORUM** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023** ## **3. INVESTMENT INCOME** ||**2023**|**2022**| |---|---|---| ||**Total**|**Total**| |Interest receivable – trading|31|1| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022. . ## **5. TANGIBLE FIXED ASSETS** |**COST**
At 1 April 2022
Additions
At 31 March 2023
**DEPRECIATION**
At 1 April 2022
Charge for year
At 31 March 2023
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2022
**6.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Other creditors|**Fixtures and**
**fittings**
£
6,397
0
6,397
6,161
24
6,185
212
236
2023
£
3,004
2022
£
2,364
906 452
3,910
2,816| |---|---| Page 7 **BROXBOURNE ARTS FORUM** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023** ## **7. MOVEMENT IN FUNDS** |||**Net**|| |---|---|---|---| |||**movement**|| ||**At 1/4/22**|**in funds**|**At 31/3/23**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|15,454|2,284|17,738| |**TOTAL FUNDS**|15,454|2,284|17,738| |Net movement in funds, included in the above are as follows:|||| ||**Incoming**|**Resources**|**Movement**| |**resources**||**expended**|**in funds**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|10,925|(8,641)|2,284| |**TOTAL FUNDS**|10,925|(8,641)|2,284| |**Comparatives for movement in funds**|||| |||**Net**|| |||**movement**|| ||**At 1/4/21**|**in funds**|**At 31/3/22**| ||**£**|**£**|**£**| |**Unrestricted Funds**|||| |General fund|13,420|2,034|15,454| |**TOTAL FUNDS**|13,420|2,034|15,454| |Comparative net movement in funds, included in the above are as follows:|||| |2021/22|||| ||**Incoming**|**Resources**|**Movement**| |**resources**||**expended**|**in funds**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|5,900|(3,866)|2,034| ||||2| |**TOTAL FUNDS**|5,900|(3,866)|2,034| Page 8 **BROXBOURNE ARTS FORUM** ## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 MARCH 2023** ## **7. MOVEMENT IN FUNDS - continued** A current year 12 months and prior year 12 months combined position is as follows: |**Net**
**movement**
**At 1/4/21**
**in funds**
**At**
**£**
**£**
**Unrestricted funds**
General fund
13,420
(4,318)
**TOTAL FUNDS**
13,420
(4,318)|**31/3/23**
**£**
17,738
17,738| |---|---| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||**Incoming**|**Resources**|**Movement**| |---|---|---|---| ||**resources**|**expended**|**in funds**| ||**£**|**£**|**£**| |**Unrestricted funds**|||| |General fund|16,825|(12,507)|4,318| |**TOTAL FUNDS**|16,825|(12,507)|4,318| Page 9 **BROXBOURNE ARTS FORUM** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023** |**INCOMING RESOURCES**
**Voluntary income**
Donations
Gift Aid
Herts CC Grants
**Activities for generating funds**
Income from Events
Income from Classes
Income from Lunches
Affiliation Fees
BARTS Programme Adverts
Broxbourne Lottery
Sundries
**Investment income**
Interest receivable - trading
**Total incoming resources**
**RESOURCES EXPENDED**
**Costs of generating voluntary income**
Expenditure on Events
Expenditure on Classes
Expenditure on Lunches
Expenditure on Advertisements
**Governance costs**
Independent Examiner
AGM and meeting room hire
**Support costs**
**Management**
Insurance
Postage and stationery
Sundries
BARTS Programme / Broadsheet
Website Costs
Grants to Students
Love Hoddesdon Membership Fee
Bank Charges
Fixtures and fittings
**Total resources expended**
**Net income**|**2023**
**£**
1,929
230
600
**2,759**
-
2,655
4,727
478
75
147
53
**8,135**
31
**10,925**
660
2.080
2,514
240
**5,494**
396
-
**396**
1,150
204
55
854
322
-
50
92
24
**2,751**
**8,641**
**2,284**|**2022**
**£**
1813
277
-
**2,090**
-
2,355
900
366
-
176
12
**3,809**
1
**5,900**
-
1.650
181
-
**1,831**
396
-
**396**
1,152
114
46
72
129
-
100
-
26
**1,639**
**3,866**
**2,034**| |---|---|---| Page 10 **BROXBOURNE ARTS FORUM** **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023** ## **INCOME AND EXPENDITURE ACCOUNT** |||||**SURPLUS/**| |---|---|---|---|---| ||**INCOME**||**EXPENDITURE**|**LOSS**| |**EVENTS**||||| |||My Kind of Music|660|-660| |**LUNCHES**||**LUNCHES**||| |Debunking History|780|Debunking History|548|232| |Two Elizabeths|646|Two Elizabeths|333|312| |Mind the Gap|580|Mind the Gap|263|317| |National Treasures|675|National Treasures|308|367| |Pianissimo|736|Pianissimo|381|355| |Rainbow Rebels|586|Rainbow Rebels|337|249| |Mists of Time|720|Mists of Time|343|377| |General|5|General|0|5| |**LUNCHES TOTAL**|**4,728**|**LUNCHES TOTAL**|**2,513**|**2,214**| |**WATERCOLOUR**|**2,655**|**WATERCOLOUR**|**2,080**|**575**| |**CLASSES**||**CLASSES**||| |**INCOME**|||**EXPENDITURE**|| |Income from||||| |Events|0|Expenditure on Events|660|| |Income from||||| |Lunches|4,728|Expenditure on Lunches|2,513|| |Income from||||| |Classes|2,655|Expenditure on Classes|2,080|| |Donations|1,929|Insurance Premium|1,150|| |Affiliation fees|478|Stationery, Post. & Print.|204|| |Programme||||| |Adverts|75|Love Hoddesdon|50|| |Gift Aid Claimed|230|Advertisements|240|| |Borough Grants|600|BArts Programme|790|| |Broxbourne Lottery|147|Broadsheet|64|| |Amazon|5|Accountancy|396|| |Interest|31|Web-site|322|| |Prior Year|48|Bank Charges|92|| |||Sundries|55|| |||Net Depreciation|24|| |**Total Income**|**10,925**|**Total Expenditure**|**8,641**|**2,284**| |**Surplus over**||||| |**period**|**2,284**|||| Page 11