Smile for Miley Report and Financial Statements Year ended: 31[st] December 2023 Charity no. 1188417
Reference and administrative information
Trustees (at time of approval)
Jake Todd Simon Dominic Todd Samantha Todd Lesley Ann Todd Rebecca Todd Gary Ashbridge
Registered office
52 John Street, Maryport, Cumbria, CA15 6LJ
Charity number 1188417
Bankers
Lloyds Bank, 25 Gresham Street, London, EC2V 7HN
Report of the trustees for the year ending 31[st] December 2023
The trustees present their annual report and financial statements of the charity for the year ending 31st December 2023. The financial statement is set out in appendix A of this document.
Structure, governance, and management
Smile for Miley is a CIO registered under charity number 1188417, and is operated in compliance with its constitution dated 09/01/2020. The charity was established in 2020 in the memory of Miley Todd, who’s short illness highlighted to her family how important it is that families have suitable support during the worst time in their life – when their son, daughter, brother or sister is critically ill or dying. We raise funds through donations and sponsorship, with money raised being granted to beneficiaries at regular intervals. 2023 was our fourth year in operation, and we managed to raise £15,982.45.
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New trustees are appointed by existing trustees and serve for a period of 3 years, after which they may put themselves forward for re-appointment. The constitution provides for a minimum of 3 trustees and a maximum of 12. Since our last report, no changes have been made to our appointed trustees (see the Trustees section of this document).
The trustees must hold at least 1 general meeting of members each year. During this meeting, and any other meeting of members, trustees discuss any administrative activities which need to be addressed at the time, as well as any beneficiaries who the trustees are considering granting funds to. Minutes from the meeting are taken by the meeting facilitator and kept in the charity’s records.
All trustees give their time freely, and no trustee remuneration was paid in the report period. No trustee expenses or related transactions were claimed during this period. Trustees are required to report any interest to all fellow trustees which they believe conflicts with their ability to act solely in the interest of the charity.
Risk management
The trustees have considered the risks to which the charity is exposed. The charity does not make investments or own any assets, so risks are considered to be extremely low. The charity does not have many financial commitments (except for non-contractual monthly subscriptions for bookkeeping, website, etc.), so even if it is not possible to host events to bring in donations, the charity would not struggle to meet its obligations.
Objects and activities for the public benefit
The objects of the charity are the relief of those in need by reason of ill-health (either directly or indirectly). In previous years, as we have been establishing ourselves, the trustees have primarily chosen to grant most of the funds raised directly to The Sick Children’s Trust (Crawford House), whilst also looking to assist families directly in the local area. We operate within Cumbria and the Northeast of England. The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future events.
No grants were made within the period of this report (2023).
Grant making policy
The charity has established its grant making policy to achieve its objects for the public benefit to assist and support the families of sick or deceased children in Cumbria and the Northeast of England. We review the grant making policy annually.
The beneficiaries of our grant making programme are ultimately the families of sick or deceased children. When a child is sick, dying, or has recently passed away, financial burdens can increase
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the stress or grief experienced by the family. Families may even have to adapt homes to accommodate for a sick child. The charity hopes to ease some of this burden for families in our area.
The trustees are due to review how people can apply for a grant, but this is likely to be an online form available through the charity’s website.
Financial review
The charity’s work is entirely reliant on the generosity of the people who participate in our events and those who sponsor them. At the start of this financial period (1st January 2023), we had an account balance of £30,156.89. Our year-end balance was £44,517.83. No grants were made during this period, and the only outgoings were administrative payments for accounting software, website hosting platform, etc.
Reserves policy
The trustees consider that a reserve amount equal to 12 months of administrative costs should always be available in the account. This amount will be considered as £1,000.00 – though the actual amount would likely be less.
As detailed in the financial review above, the amount held in reserve at year end was £44,517.83. Having extra money held in reserve means that it is not being used to benefit our objects, and so should be kept to a minimum. The trustees are making arrangements to grant some of the excess funds as soon as possible.
Future plans
Smile for Miley has a number of fundraising events planned for next year, with participants already coming forward. Details can be found on our website smileformiley.com.
The trustees also plan to make a donation (grant) to The Sick Children’s Trust (Crawford House) to the amount of £10,000.00. We also continue to look for families in the local area who are in need of extra support.
Trustee’s responsibilities in relation to the financial statements
The trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. The law applicable to charities in England and Wales requires the trustee(s) to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the income, resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles of the charity’s constitution, and;
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Make judgements and estimates that are reasonable and prudent.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity, and enable them to ascertain and ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008, and the provisions of the charity’s constitution. The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website.
Approved by the trustees on 30[th] January 2025.
Jake Todd
Simon Dominic Todd
Samantha Todd
Lesley Ann Todd
Rebecca Todd
Gary Ashbridge
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Appendix A
Smile for Miley statement of financial activities for the year ending 31[st] December 2023
1. Overview
| Balance at year beginning |
Income during financial year |
Outgoings during financial year |
Balance at year end |
|---|---|---|---|
| £30,156.89 | £15,982.45 | £1,621.51 | £44,517.83 |
2. Accounts
Income;
Website Donations = £5,278.64 Cash Donations = £7,373.80 Bank Transfer Donations = £3,330.01
Outgoings;
Admin Costs = £715.97 Event Costs = £905.54 Grant Payments = £0.00
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Date Description Category Incoming Outgoing Notes 01 January 2023 - 31 December 2023
Year Start
12/01/2023 Squarespace Admin Costs £19.20 Website Payment
16/01/2023 Cash Deposit Donations (Cash) £160.00 Cash Deposit (Donations) Start Balance Income During Period Outgoings During Period End Balance
16/01/2023 Cash Deposit Donations (Cash) £400.00 Cash Deposit (Donations) £30,156.89 £15,982.45 £1,621.51 £44,517.83
16/01/2023 Squarespace Admin Costs £25.20 Website Payment
18/01/2023 Quickbooks Admin Costs £14.40 Accounting
20/01/2023 Bank Transfer Donation Donations (Bank Transfer) £250.00 Bank Transfer (Donation)
27/01/2023 Squarespace Admin Costs £5.52 Website Payment Breakdown: Website Donations = £5,278.64
16/02/2023 Squarespace Admin Costs £25.20 Website Payment Cash Donations = £7,373.80
20/02/2023 Quickbooks Admin Costs £16.80 Accounting Bank Transfer Donations = £3,330.01
27/02/2023 Squarespace Admin Costs £5.52 Website Payment Admin Costs = £715.97
13/03/2023 FLAB Limited Payment Event Costs £905.54 Payment for event merchandise (Cycling tops) Event Costs = £905.54
16/03/2023 Squarespace Admin Costs £25.20 Website Payment Grant Payments = £0.00
20/03/2023 Quickbooks Admin Costs £16.80 Accounting
27/03/2023 Squarespace Admin Costs £5.52 Website Payment
05/04/2023 Stripe Donations (Website) £14.14 Website Donations
13/04/2023 Cash Deposit Donations (Cash) £663.80 Cash Deposit (Donations) INCOME
14/04/2023 Stripe Donations (Website) £186.67 Website Donations Bank Transfer
17/04/2023 Squarespace Admin Costs £25.20 Website Payment Donations =
17/04/202318/04/202318/04/2023 StripeStripeQuickbooks Donations (Website)Donations (Website)Admin Costs £136.47£37.39 £16.80 AccountingWebsite DonationsWebsite Donations 21% Donations =Website 33%
24/04/2023 Zempler Admin Costs £100.13 Annual Card Fee
27/04/2023 Stripe Donations (Website) £80.15 Website Donations
27/04/2023 Squarespace Admin Costs £5.52 Website Payment
12/05/2023 Stripe Donations (Website) £57.10 Website Donations
16/05/2023 Squarespace Admin Costs £28.80 Website Payment
17/05/202318/05/2023 StripeQuickbooks Donations (Website)Admin Costs £427.72 £16.80 AccountingWebsite Donations Cash Donations 46%=
30/05/2023 Squarespace Admin Costs £5.52 Website Payment
30/05/2023 Stripe Donations (Website) £47.55 Website Donations
31/05/2023 Stripe Donations (Website) £56.90 Website Donations
01/06/202302/06/202305/06/2023 StripeStripeStripe Donations (Website)Donations (Website)Donations (Website) £463.73£32.82£47.35 Website DonationsWebsite DonationsWebsite Donations OUTGOINGS Payments =Grant 0%
07/06/2023 Stripe Donations (Website) £9.35 Website Donations Admin Costs =
16/06/2023 Bank Transfer Donation Donations (Bank Transfer) £400.00 Bank Transfer (Donation) 44%
16/06/2023 Squarespace Admin Costs £28.80 Website Payment
19/06/2023 Quickbooks Admin Costs £16.80 Accounting Event Costs =
22/06/2023 Stripe Donations (Website) £47.55 Website Donations 56%
27/06/2023 Stripe Donations (Website) £47.55 Website Donations
27/06/2023 Squarespace Admin Costs £5.52 Website Payment
28/06/2023 Bank Transfer Donation Donations (Bank Transfer) £500.00 Bank Transfer (Donation)
29/06/2023 Stripe Donations (Website) £114.00 Website Donations
30/06/2023 Stripe Donations (Website) £266.19 Website Donations
03/07/2023 Stripe Donations (Website) £104.45 Website Donations
03/07/2023 Bank Transfer Donation Donations (Bank Transfer) £50.00 Bank Transfer (Donation)
04/07/2023 Stripe Donations (Website) £113.59 Website Donations
05/07/2023 Stripe Donations (Website) £85.15 Website Donations
06/07/2023 Stripe Donations (Website) £190.00 Website Donations
10/07/2023 Stripe Donations (Website) £28.45 Website Donations
13/07/2023 Stripe Donations (Website) £678.40 Website Donations
13/07/2023 Cash Deposit Donations (Cash) £100.00 Cash Deposit (Donations)
17/07/2023 Squarespace Admin Costs £28.80 Website Payment
18/07/2023 Quickbooks Admin Costs £16.80 Accounting
27/07/2023 Stripe Donations (Website) £343.60 Website Donations
27/07/2023 Squarespace Admin Costs £5.52 Website Payment
01/08/2023 Stripe Donations (Website) £4.57 Website Donations
02/08/2023 Stripe Donations (Website) £23.47 Website Donations
10/08/2023 Stripe Donations (Website) £18.70 Website Donations
10/08/2023 Cash Deposit Donations (Cash) £2,000.00 Cash Deposit (Donations)
10/08/2023 Cash Deposit Donations (Cash) £50.00 Cash Deposit (Donations)
14/08/2023 Bank Transfer Donation Donations (Bank Transfer) £10.00 Bank Transfer (Donation)
14/08/2023 Stripe Donations (Website) £51.92 Website Donations
15/08/2023 Bank Transfer Donation Donations (Bank Transfer) £10.00 Bank Transfer (Donation)
16/08/2023 Stripe Donations (Website) £32.82 Website Donations
16/08/2023 Squarespace Admin Costs £28.80 Website Payment
17/08/2023 Stripe Donations (Website) £56.90 Website Donations
18/08/2023 Stripe Donations (Website) £47.55 Website Donations
18/08/2023 Quickbooks Admin Costs £16.80 Accounting
21/08/2023 Stripe Donations (Website) £9.35 Website Donations
23/08/2023 Stripe Donations (Website) £47.55 Website Donations
24/08/2023 Stripe Donations (Website) £37.80 Website Donations
29/08/2023 Squarespace Admin Costs £5.52 Website Payment
31/08/2023 Stripe Donations (Website) £13.92 Website Donations
01/09/2023 Stripe Donations (Website) £13.92 Website Donations
04/09/2023 Stripe Donations (Website) £28.25 Website Donations
05/09/2023 Stripe Donations (Website) £9.35 Website Donations
06/09/2023 Stripe Donations (Website) £18.90 Website Donations
07/09/2023 Stripe Donations (Website) £84.74 Website Donations
07/09/2023 Bank Transfer Donation Donations (Bank Transfer) £250.00 Bank Transfer (Donation)
08/09/2023 Stripe Donations (Website) £4.57 Website Donations
11/09/2023 Stripe Donations (Website) £95.10 Website Donations
11/09/2023 Bank Transfer Donation Donations (Bank Transfer) £300.00 Bank Transfer (Donation)
12/09/2023 Bank Transfer Donation Donations (Bank Transfer) £100.00 Bank Transfer (Donation)
13/09/2023 Stripe Donations (Website) £18.70 Website Donations
14/09/2023 Stripe Donations (Website) £163.68 Website Donations
15/09/2023 Cash Deposit Donations (Cash) £1,550.00 Cash Deposit (Donations)
18/09/2023 Squarespace Admin Costs £28.80 Website Payment
18/09/2023 Quickbooks Admin Costs £16.80 Accounting
20/09/2023 Stripe Donations (Website) £18.90 Website Donations
20/09/2023 Paypal donation Donations (Bank Transfer) £0.01 Bank Transfer (Donation)
21/09/2023 Bank Transfer Donation Donations (Bank Transfer) £435.00 Bank Transfer (Donation)
22/09/2023 Bank Transfer Donation Donations (Bank Transfer) £325.00 Bank Transfer (Donation)
25/09/2023 Bank Transfer Donation Donations (Bank Transfer) £110.00 Bank Transfer (Donation)
27/09/2023 Bank Transfer Donation Donations (Bank Transfer) £500.00 Bank Transfer (Donation)
27/09/2023 Squarespace Admin Costs £5.52 Website Payment
10/10/2023 Cash Deposit Donations (Cash) £2,450.00 Cash Deposit (Donations)
16/10/2023 Squarespace Admin Costs £28.80 Website Payment
18/10/2023 Quickbooks Admin Costs £16.80 Accounting
27/10/2023 Squarespace Admin Costs £5.52 Website Payment
08/11/2023 Stripe Donations (Website) £322.74 Website Donations
16/11/2023 Stripe Donations (Website) £9.35 Website Donations
16/11/2023 Squarespace Admin Costs £28.80 Website Payment
20/11/2023 Quickbooks Admin Costs £16.80 Accounting
21/11/2023 Bank Transfer Donation Donations (Bank Transfer) £90.00 Bank Transfer (Donation)
27/11/2023 Squarespace Admin Costs £5.52 Website Payment
18/12/2023 Squarespace Admin Costs £28.80 Website Payment
18/12/2023 Quickbooks Admin Costs £16.80 Accounting
21/12/2023 Stripe Donations (Website) £4.57 Website Donations
27/12/2023 Stripe Donations (Website) £525.05 Website Donations
27/12/2023 Squarespace Admin Costs £5.52 Website Payment
Year End
Total £15,982.45 £1,621.51
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