THE IAN WILLIAMS FOUNDATION Trustee Report & Financial Review Year ended: 5[th] April 2023
Charity Number 1188414
St Lawrence House, Tenby, Pembrokeshire, SA70 8RA. communicate@theianwilliamsfoundation.org
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MISSION STATEMENT
Ian Michael Williams was a talented tight-head prop fulfilling his dream of being a professional rugby union player. But sadly in February 2018, aged just 27, he collapsed and died whilst training with Doncaster Knights.
Our vision for The Ian Williams Foundation is to move beyond this sadness and create an impactful vehicle for change. Like Ian, we want his Foundation to be big, sporty, strong, compassionate, dynamic, driven and caring.
Our plan is to Screen, Encourage and Enable in order to SEE out this vision and Safeguard the Heart of Sport.
STRUCTURE & GOVERNANCE
The Ian Williams Foundation is a Charitable Incorporated Organisation (CIO), charity number 1188414, whose only voting members are its charity trustees and has its principal office located in Wales.
Where new trustees are appointed they are given a formal introduction to our work and provided with the information they need to fulfil their roles, which includes information about the role of trustees and charity law. New trustees are nominated by members of the board of trustees and appointed where they have the necessary skills to contribute to the charity’s management and development. There must be a minimum of 3 trustees and a maximum number of 13. We are not yet large enough to require sub-committees of the trustee board to act in specific operational areas, and all decisions are made by the current board of charity trustees:
Helen Williams (Chair) Philippa Williams Nicola Wager Christina Haddad James Hay
All trustees give of their time freely and no trustee remuneration was paid during the year.
POLICIES
To date (and in part due to limited activity) the trustees have elected not to implement any particular policies. However, having highlighted the potential need for policies on grant making and volunteer management, there remains a need to review these as they become relevant to increasing activity.
www.theianwilliamsfoundation.org
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OBJECTIVES
The legal objects of The Ian Williams Foundation as set out in our governing document are:
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The advancement of health and the saving of lives by raising awareness of cardiovascular issues and cardiac health in athletes and people taking part in sport’ promoting the need for cardiac screening as a preventative measure; and, raising awareness of mental health issues which may affect those participating in sport and the options available for such people
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The promotion of community participation in healthy recreation, in particular by the making of grants to other charities and sports clubs for the playing of Rugby Union
ACTIVITIES
The trustees have taken the Charity Commission’s public benefit guidance into account when making any decision where it is relevant to planning our activities for the year.
The inevitable pause Covid-19 caused to The Foundation’s campaign to extend cardiac screening to rugby players at all levels continued to last longer than we might have hoped. However, having secured the RFU’s agreement in 2019 to include cardiac screening as part of the ‘Standard Operating Procedures’ for the Championship (the second professional division, below the Premiership) we have been regularly following up with checks that they have indeed been adopted into the Championship’s governing rules, and in turn (and more importantly) implemented by the clubs. There are significant concerns that this may not have remained the case due to other more recent demands on RFU and Championship resources, so further time this year has been spent on understanding the level to which this policy change has been enacted. Further work is needed in this area.
As a result of The Foundation’s own pause to regroup and develop a sustainable plan to ensure progress across our charitable objectives, there were fewer activities undertaken by our supporters, and friends of Ian’s, this year. However, the raising of both funds and awareness continues through a variety of, mostly, sporting events, and we remain humbled by these amazing efforts and participants who choose to raise money for The Foundation.
The largest event that is organised and ‘hosted’ by The Foundation itself is the annual Ian Williams Memorial Match which sees peers from his two alma maters (Swansea University and Oxford University) compete in a rugby match between alumni. Sadly, despite our best efforts and rescheduling this date twice, the match has not taken place this year. However, both universities remain committed to finding a suitable date for the fixture to be held, and then return to being held annually. We look forward to confirming the changes this fixture will go through as it settles into the match schedule for both university teams.
We are grateful to all of our supporters for their contributions and fundraising efforts.
www.theianwilliamsfoundation.org
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FINANCIAL REVIEW
To date the trustees have not opened a bank account and therefore have no financial reports to submit. We have, however, had some income and thus include a financial review herewith our trustee report.
All funds raised and donated are currently held with our charity partner The Atlas Foundation (charity number 1161179) in the Ian Williams Foundation Fund, from whom we get a regular fund report.
The only costs incurred have been administrative (such as web domain and PR costs etc). The remaining majority of our income continues to be held, awaiting the decision of the trustees regarding its application.
The main financial risk to the charity is a reduction in donations and fundraising activities of our supporters and volunteers, however this is currently of no cause for concern as we do not have any regular financial commitments to meet at this stage.
The latest fund report read as follows:
www.theianwilliamsfoundation.org
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FUTURE PLANS
Planned activity for the year ending April 2024 remains consistent with previous years due to the extended impact of Covid-19 and pause in moving existing plans forward.
The trustees plan to address concerns regarding the Championship’s implementation of cardiac screening as part of their ‘Standard Operating Procedures’ and to ensure governance changes have been maintained.
We plan to address the scheduling issues that prevented the 4[th] Ian Williams Memorial Match taking place, and are hopeful that the first fixture between current 1[st] XV teams from Swansea University and the University of Oxford can be secured.
The discussions to sponsor a screening opportunity for, and formal partnership with, The Varsity Matches – and the University of Oxford and University of Cambridge respectively – will be resumed. Likewise, other avenues to work with The Welsh Varsity will be explored.
We plan to continue looking into the potential appointment of trustees relating to the requirements and goals of TIWF and how we can best place experts in our governance to ensure that we continue to move in the right direction for achieving our objects and vision.
The trustees will continue to assess the requirement for grant making and volunteer management policies as they pertain to our activities (both from the perspective of policy writing as well as implementation).
The trustees plan to open a bank account and use these details to facilitate opportunities for fundraising and donations on social media platforms and in other charitable spheres (such as Benevity).
We will be considering the possibility of screening options and financial contributions to such options from our current funds.
www.theianwilliamsfoundation.org