Trustees annual report April 2024 - March 2025
Cylch Meithrin Y Tonnau Reg – 1188410
Pavilion Leisure Centre
Beach Rd Barmouth Gwynedd LL42 1NF
Performance of fundraising
With the restrictions of financial burden on many parents/ businesses it has been challenging to be able to carry out much fundraising. We have been able to raise some funds through Individual sponsored walks, we have received some financial donations from local raffles also.
Total income from fundraising/ donations - £290
Financial Review
Starting balance of £34,974.23
End Balance £7,778.17
Throughout the year we made a loss of £26,427.10
We received £96,026.51 through fees, education funding and childcare offer funding
Total staffing costs for the period were – £97,416.45
Summary –
During the 24,25 financial year we have made a substantial loss, the main reason for this is due to our increased staffing cost, last year, staffing costs were £76,877.55, therefore this year they have increased by £20,538.90.
This is due to a number of factors, including appointing a manager on a 30 hour contract who was intended to not be included within the staff ratio, a staff member on Maternity leave and also the challenges of having 3 ALN children in the setting, 2 of which were for most of the financial year were still waiting on an official diagnoses and therefore Cylch were unable to get additional funding for them until Jan 25, but still required a low ratio staffing.
Also there was an unexpected bill of backdated rent which amounted to £3,718.70
Steps taken
Fees have been increased and also to bring them more in line with the government fees which have also increase. This should increase incomings by approximately 20%, Also re structure of the staff, including management to bring the staff costing down.
I have attached a copy of a forecasted weekly income and expenditure for the next financial year
Full accounts attached
Signature Full name Position (eg chair, sec etc) Date
Weekly forecast income and expenditure from April
Expenses/Wages
| Based on hours and new pay rates already discussed approximately gross (before tax and N.I) Rent (£3960 annually) Nest and payroll (£5134.99 annually) utlites, phone, refuge, training, resources (£1710 annually) |
£2,337 76.15 98.74 32.89 £ 2544.78 |
|---|---|
Income
Funding £1344 Childcare offer for Wales- 210 hours @£6.40Flying start (£18.25 per session) 23 sessions. £419.75 1:1 support (AOG and EN) 24 hours @£14.46 £347.04 Parent fees 33 hours @£6.00. £198.00 £192.00 Foundation phase (£7,500 3 terms 39 weeks) Total. £2,500.79
I have used the current amounts we are receiving for foundation phase as the new rates amounts have not be released yet but have been told they will be increasing.
| April | May | June | July | Aug | Sep | Oct | Nov | |
|---|---|---|---|---|---|---|---|---|
| Fees | 1630.75 | 1873.5 | 1686.5 | 2308.25 | 1481.5 | 1761.5 | 1730 | 822 |
| fundraising | 190 | |||||||
| donatons | ||||||||
| funding Ed | 4283.29 | 2455.25 | 4973.86 | 2546.75 | 2976.09 | 2535 | 1448.75 | 2503.36 |
| funding care | 3635 | 4380 | 2555 | 4420 | 5820 | 2805 | 1850 | |
| 1:1 Funding | ||||||||
| resource grant | ||||||||
| language group grant | ||||||||
| grant | 2500 | 14992.89 | ||||||
| grant | ||||||||
| coop | ||||||||
| HMRC | ||||||||
| Refund | 67.99 | 690 | ||||||
| **9617.03 ** | 11208.75 | 9215.36 | **9275 ** | 10467.59 | **4296.5 ** | 20976.64 | 5865.36 | |
| OUTGOINGS | April | May | June | July | Aug | Sep | Oct | Nov |
| Wages | 6789.61 | 7642.39 | 7461.66 | 7257.39 | 6616.27 | 7167.39 | 7877.96 | 9847.91 |
| HMRC | 2353.52 | 2520.94 | ||||||
| Nest - pension | 438.09 | 509.57 | 462.23 | 406.07 | 368.02 | 342.67 | 355.69 | 401.53 |
| payroll | 15.6 | 15.6 | 15.6 | 18 | 18 | 18 | 18 | 258 |
| Rent | 6198.7 | |||||||
| Phone/ internet | 53.88 | 53.88 | 53.9 | 53.88 | 53.88 | 53.9 | 53.88 | 53.88 |
| utlites | 169.5 | 610.34 | 314.17 | |||||
| Refuse collecton | 100 | 24 | 36 | 76 | 36 | |||
| Taxi | 108 | 193 | 203 | |||||
| Resources | 160.25 | 36.83 | 95.97 | 305.97 | 248.93 | 302.03 | 106.23 | 81.33 |
| ICO | 35 | . | ||||||
| Bank Staf | 245.3 | 245.75 | 1224 | 1501.71 | 1357 | |||
| Training | 104 | 4 | ||||||
| DBS | 69.2 | 69.2 | 44.6 | 44.6 | 76 | |||
| refund to parent | 480 | |||||||
| Miscellaneous | 412.5 | 12.97 | 113 | |||||
| Transfer to P/C | 624 | 705.5 | 308 | 506 | 250 | 380 | 510 | 145.5 |
| **8600.23 ** | 10024.06 | 9690.56 | 12882.54 | **8980.7 ** | **15019.19 ** | **11769.27 ** | 11534.32 |
| Dec | Jan | Feb | March | total in |
|---|---|---|---|---|
| 825 | 1642.5 | 733.5 | 1085 | 17580 |
| 190 | ||||
| 100 | 100 | |||
| 3217.5 | 1626.89 | 3452.24 | 5763.61 | 37782.59 |
| 3000 | 2850 | 3800 | 2850 | 37965 |
| 771.12 | 578.34 | 771.12 | 578.34 | 2698.92 |
| 1000 | 18492.89 | |||
| 5.99 | 763.98 | |||
| 7919.61 | 7697.73 | **8756.86 ** | **10276.95 ** | 115573.4 |
| Dec | Jan | Feb | March | total out |
| 7495.25 | 9383.16 | 7442.11 | 7861.59 | 92842.69 |
| 1158.71 | 6033.17 | |||
| 348.56 | 358.69 | 358.69 | 336.38 | 4686.19 |
| 18 | 18 | 18 | 18 | 448.8 |
| 6198.7 | ||||
| 53.88 | 53.9 | 53.88 | 53.88 | 646.62 |
| 108.06 | 169 | 1371.07 | ||
| 24 | 24 | 76 | 396 | |
| 97 | 601 | |||
| 44.05 | 7500.46 | 630.85 | 7582.45 | 17095.35 |
| 35 | ||||
| 4573.76 | ||||
| 101.88 | 160 | 369.88 | ||
| 89.2 | 392.8 | |||
| 480 | ||||
| 96 | 634.47 | |||
| 410 | 248 | 768 | 50 | 4905 |
| **8657.82 ** | 18948.98 | 9464.53 | **16138.3 ** | 141710.5 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts .Sèction A:. '" indepéndènt mIne5 Report Report to the trusteesl members of Cylch Meilhrin Y Tonnau On accounts for the year ended 2025 Charity no11188410 (il any) Set out on pages I report lo the trustees on my examination of the accounts of the above charity {1he Trust") for the year ended 3110312025. As the charrty's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act") I report in restEct of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Chartty Commission under section 145151{b) of the Act. Responsibilities and basis of report Independent (The charity's gross income exceeded £250.000 and l am qualified to examiner's statement undertake the exarninalion by ing a qualified member of linsert name of applicable listed bodylj. Delete I l if not applicable. I have compleled my examination. I confirm that no material matters have come to my attention in connection with the examination lolher than that disclosed below ") which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of the Charrties Act.. or the accounts did nol accord with the accounting records- or the accounts did not comply with the applicable requirements conceming the form and conlenl of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a llrue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in Ihe brackels if they do not apply. Signed: Date: Name: Relevant professlonal qualification{s) or body ar knfL l &tsJ£cpitrCs IER Oct 2018
Ilf any): Addrc5S: Seetlon B Dlsclosure Only complete if the examiner needs to highlight material mallers ol concern {see CC32. Independent examination of charity accounts. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018