## **Trustees annual report April 2023 - March 2024** 

## **Cylch Meithrin Y Tonnau Reg – 1188410** 

Pavilion Leisure Centre 

Beach Rd Barmouth Gwynedd LL42 1NF 

## **Objectives and Activities of the charity -** 

To provide Welsh medium early years education to pre-school children. 

The charity works with the local education authority to enable staff to provide relevant early years education  set out within the current curriculum and receives education funding to support this. 

The charity also is member of the Mudiad Meithrin who support early years pre-school settings to promote the use of the Welsh language through the setting as well as support in compliance with CIW reguations. 

The setting is registered to provide the Childcare for Wales offer and receives funding in place of payment from parents for those that qualify enabling us to offer wrap around childcare in addition to the education 

The charity employs 7 staff – all staff are qualified to provide early years Welsh medium education  and childcare, all receive ongoing training to develop and build knowledge and skills. 

## **Structure, Governance and management/ Contributions from volunteers** 

Cylch Meithrin Y Tonnau currently has three volunteers/ trustees who support the day to day manager in the running of the setting, and oversee the financial affairs, governed by our CIO constitution. 

Lorna Harrod -  Chairperson 

Christian Wadsworth – Treasurer 

All trustees are appointed/ voted in at our Annual AGM – current trustees have been in seat over a year re - elected at the last AGM. This has helped us steer our way out of the pandemic. 

New trustees elected will receive induction training, full support/ guidance and handover from outgoing trustees. 

Cylch Meithrin Y Tonnau has no Corporate or Custodian Trustees nor do any trustees hold title of any property belonging to the charity 



## **Achievements of the Charity** 

For the last year we have been offering funded sessions (flying start) to qualifying 2-year-old, this has enabled parents to access funded welsh medium education sessions from an earlier age and give these children the best possible start and introduction to education. This has been successful and provided more structure and readiness for when the children enter the foundation learning phase. 

As we provide a service in an area with a high percentage of non-Welsh speaking children we have been able to introduce and start the children on their Welsh Language journey in preparation for starting main stream Welsh medium school. 

## **Performance of fundraising** 

With the restrictions of financial burden on many parents/ businesses it has been challenging to be able to carry out much fundraising. We have been able to raise some funds through Individual sponsored walks, we have received some financial donations from local raffles also. 

Total income from fundraising/ donations - £423.20 

## **Financial Review** 

Starting balance of £27,639.58 

At the end of this financial period we held a stable position with the sum of £33,354.62 in reserve, equating to the advised three months outgoings. 

Throughout the year we made a profit of £5715.04 

We received £99,291.71 through fees, education funding and childcare offer funding 

Total staffing costs for the period were – £79,766.55 

## **Full accounts attached** 

The trustees declare that they have approved the trustees’ report above 

Signed on behalf of the charity’s trustees 

|Signature|||
|---|---|---|
|Full name|Christan Wadsworth|Lorna Harrod|
|Positon (eg chair, sec etc)|Treasurer|Chairperson|
|Date|||





||**April**|**May**|**June**|**July**||**Aug**||**Sep**|**Oct**|
|---|---|---|---|---|---|---|---|---|---|
|Fees|3209|2550.5|3785||2832.5||1832.5|1841|1307.23|
|fundraising||||||||||
|donations||||||||||
|funding Ed|||2503.36|||||4200|2503.36|
|funding care|5150|5050|5772.5||5705||5905|2910.48|4467|
|1:1 Funding|454.4|500.4|500.4||750.6|||750.6||
|resource grant||||||||||
|language group grant||||||||||
|grant|400|||||||||
|grant||||||||||
|coop||||||||||
|HMRC||||||||||
|Refund||13.41||||||||
||**9213.4**|**8114.31**|**12561.26**||**9288.1**||**7737.5**|**9702.08**|**8277.59**|
|**OUTGOINGS**|**April**|**May**|**June**|**July**||**Aug**||**Sep**|**Oct**|
|Wages|5628.17|5975.29|7052.77||6305.24|6227.66||6253.44|5774.39|
|HMRC||||||||||
|Nest - pension|418.21|436.85|531.65||470.68||451.14|485.28|397.64|
|payroll|14.4|14.4|14.4||15.6||15.6|15.6|15.6|
|Rent||||||||||
|Phone/ internet|47.14|47.14|55.81||50.05||50.03|50.03|50.03|
|utilities|718.38|||||1038.73||||
|Refuse collection|||377|||||||
|Taxi||||||||||
|Resources|998.97|868.99|1316.2||302.23||831|791.79|752.77|
|ICO||35||||||||
|Bank Staff|493.5||330.75||315||955.5|252||
|Training||||||||||
|DBS|||||||||130.2|
|refund to parent||||||||||
||**8318.77**|**7377.67**|**9678.58**||**7458.8**|**9569.66**||**7848.14**|**7120.63**|





|**Nov**||**Dec**|**Jan**|**Feb**||**March**|**total in**|
|---|---|---|---|---|---|---|---|
||990|1548.25|1819.77||1184.5|2040|24940.25|
|||||||323.2|323.2|
|||100|||||100|
||3000|1560|1350||2580|5438.36|23135.08|
||2940|2960|2220||2220|2960|48259.98|
||||||||2956.4|
||||4991.52|||1150.5|6142.02|
||||||||400|
||||||||0|
||||||||0|
||||||||0|
||||||||13.41|
||**6930**|**6168.25**|**10381.29**||**5984.5 **|**11912.06**|**106270.34**|



|**Nov**|**Dec**|**Jan**|**Feb**|**March**|**total out**|
|---|---|---|---|---|---|
|5492.34|6135.33|5751.31|5672.35|8199.51|74467.8|
||||||0|
|330.56|38.08|788.02|348.02|602.62|5298.75|
|15.6|225.6|15.6|36.74|15.6|414.74|
|50.05|50.03|50.03||50.08|550.42|
|||140|||1897.11|
||||||377|
|0|0|0|0|0|0|
|690.03|489.38|467.86|373.7|6972.23|14855.15|
|.|||||35|
|0|0|0||63|2409.75|
|||0|0||0|
|||86.8|||217|
|**6578.58**|**6938.42**|**7299.62**|**6430.81 **|**15903.04**|**100522.72**|





## Independent Examiner Report Cylch Meithrin Accounts Ending 31/3/2024 

Steps I have taken: 

I have checked the Monthly sheets against the Year Income/Outcome sheet to make sure the figures are correct. 

I have then cross referenced the sheets above with the Petty Cash sheet. 

I have then checked selected payments from the bank statement and totalled fees to make sure they correspond with the worksheets for April, August and February. 

I have checked that the accounts are up to date under the Charity Commissioners website and checked the guidance for Independent Examiners. 

Recommendations: 

Bank Staff should be recorded on the payroll - check HMRC Guidance 

I have discussed with Sera - Manager that it would be clearer in the accounts if there was a cash sheet with all Cash Income and Expenses and this was recorded on the spreadsheet separately as Cash. Also by separating the bank payments and income on this spreadsheet from the cash you could double check that the opening and closing balances match the bank statements.