
## **Trustees’ Annual Report for the period** 

## **From 6 March 2020 to 5 April 2021** 

## **Charity name: Cycling Without Age Oxfordshire** 

## **Charity registration number: 1188400** 

## **Objectives and Activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|The relief of those who are in need by<br>reason of their old age, restricted mobility<br>or disability through the provision of trishaw<br>ride services and the promotion of such<br>services across Oxfordshire and other<br>regions.|
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or<br>services identified in the<br>accounts.|Para 1.17 and<br>1.19|Our main activities in the reporting period<br>have been:<br>�<br>Fundraising for the first second trishaws<br>�<br>Purchase of the first trishaw (received 4<br>May 2020)<br>�<br>Recruitment and training of pilots, due<br>to covid care home based<br>�<br>Build relationships with local care<br>homes<br>�<br>Development of training package<br>�<br>Development of an online booking<br>system<br>�<br>Provision of trishaw rides in Kennington<br>and Oxford for the benefit of care home<br>residents|
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit|Para 1.18|The Trustees have complied with their duty<br>to have due regard to the Charity<br>Commission's public benefit guidance<br>when exercising any powers or duties to<br>which the guidance is relevant.|



1 



## **Achievements and Performance** 

||SORP reference||
|---|---|---|
|Summary of the main<br>achievements of the charity,<br>identifying the difference the<br>charity’s work has made to<br>the circumstances of its<br>beneficiaries and any wider<br>benefits to society as a<br>whole.|Para 1.20|The charity launched just after the start of<br>the pandemic which restricted our ability to<br>training and provide rides. We switched to<br>care home based rides and provided rides<br>for care home residents in Kennington and<br>Oxford. These rides provide great joy for<br>passengers (and pilots). Passengers,<br>carers and family provided very positive<br>feedback on the rides and their effect on<br>the passengers’ well-being.<br>Through our social media presence the<br>Charity has raised its profile locally and<br>across the country, receiving interest and<br>enquiries from individuals and groups<br>wishing to provide and run a trishaw in their<br>local communities.|



## **Financial Review** 

|**Financial Review**|||
|---|---|---|
|Review of the charity’s<br>financial position at the end<br>of the period|Para 1.21|£11k surplus at the end of our first financial<br>year. Almost all of this surplus (roughly<br>£9k) will be used to purchase a second<br>trishaw (Kidlington trishaw). That leaves a<br>small but sufficient positive position to<br>cover ongoing costs of activities and further<br>fundraisingfor newtrishaws.|
|Statement explaining the<br>policy for holding reserves<br>stating why they are held|Para 1.22|We hold sufficient cash in the bank to<br>continue the charitable activities for one<br>year in advance to cover insurance and<br>servicing of the trishaw. All funds are held<br>in a charity account at the Cooperative<br>bank.|
|Amount of reserves held|Para 1.22|£1000|
|Reasons for holding zero<br>reserves|Para 1.22|Not applicable|
|Details of fund materially in<br>deficit|Para 1.24|Not applicable|
|Explanation of any<br>uncertainties about the<br>charity continuing as a going<br>concern|Para 1.23|Not applicable|



## **Structure, Governance and Management** 

|Description of charity’s<br>trusts:|||
|---|---|---|
|Type of governing document<br>(trust deed, royal charter)|<br>Para 1.25|Constitution, adopted in June 2020,<br>in line with other affiliated chapters|
|How is the charity<br>constituted?|Para 1.25|CIO|



2 



|Trustee selection methods<br>including details of any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled<br>to appoint one or more<br>trustees|Para 1.25|Founding members of the Charity identified<br>prospective trustees through personal<br>contacts and advertising in a sister charity’s<br>newsletter, and selection of new trustees<br>was made according to relevant experience<br>and skills, and by interviews and<br>consensus decision of the existing<br>Trustees.|
|---|---|---|



## **Reference and Administrative details** 

|Charity name|Cycling Without Age Oxfordshire|
|---|---|
|Other name the charity uses|-|
|Registered charity number|1188400|
|Charity’s principal address|128 Kennington Road<br>Kennington<br>OXFORD<br>OX1 5PE|
|||



## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee(if any)**|
|---|---|---|---|---|
||Kiran Audit|Chair|||
||Janet Horrocks|Trustee|8/3/2020 -||
||Suzanne Williams|Trustee|20/4/2020 -||
||Christiaan Monden|Treasurer|24/9/2020 -||



Corporate trustees _None_ 

Name of trustees holding title to property belonging to the charity _None_ 

3 



## **Funds held as custodian trustees on behalf of others** 

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets 

## **Exemptions from disclosure** 

Reason for non-disclosure of key personnel details 

## **Declarations** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Kiran Audit **Position (eg Secretary,** Chair **Chair, etc) Date** 6 February 2022 

Christiaan Monden 

4 



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## **Independent examiner's report on the accounts** 

**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** Cycling Without Age Oxfordshire **On accounts for the year** 05/04/2021 **Charity no** 1188400 **ended (if any) Set out on pages** (remember  to include the page numbers of additional sheets) 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 05/04/2021. 

- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Date:** 05-Feb-2022 **Signed: Name:** Khalid Omer **Relevant professional** Accounting Technician **qualification(s) or body (if any): Address:** 8 Lewin Close Cowley Oxford OX4 3JL 

**October 2018** 

1 

**IER** 



**Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

**October 2018** 

2 

**IER** 

