DOWNHAM MARKET MEN’S SHED
Annual General Meeting Monday 30[th] June (12.00hrs)
in the Eternity Church, Sovereign Way, Downham Market, PE38 9SW. All listed members were invited to attend by email or post and expressions of interest in the CIO/DMMS management/committee roles were invited:
Chair, Treasurer and Secretary : All will stand down at the AGM. Committee Members – appointed by the trustees, responsible for the day to day running of the shed.
Present: Bryan Bradley, Phil & Christine Bond, Derek Levesley, Brian Pearce, John Downing, Peter Allen, Jan Patch, Colin Bulley, David Franks, Don harris, Josh Osbourne (……) & Trevor Woodroof (Sec).
Minutes
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Welcome (TW Chairing)
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Apologies : Stephen Heywood
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Annual Report:
Annual Report 2024-25 - Trevor Woodroof (sec)
Thank you all for joining us at this our seventh Annual General Meeting of the Downham Market Men's Shed.
It is a delight to see so many familiar faces and I take this opportunity to thank you ALL for your continued goodwill and support of our shed.
I would put a special shout out to our committee, Phil, Derek, John, Martin, Brian P, Peter, James and Barrie who are responsible to the day to day running and without whom much of what we achieve in our shed would not be possible.
I also mention and express our gratitude to our amazing treasurer Stephen Heywood. Unfortunately, Stephen is away this week and unable to join us, but he updated our annual accounts for 2024-25 which I will share with you shortly.
I would also like to thank Chloe, the Eternity Church and their leadership for their help and support of our shed, we are really appreciative of it.
Objectives
In 2024 we set out some important objectives to move forward and improve our premises. In no particular order
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The wood store, roofing over the gap and setting up racking for timber storage was vital to free up space in the workshop and portacabin.
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The woodstore enabled us to repurpose the portacabin as our mess room and the changes we made to the WC layout has made it more accessible for everyone.
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Our 3[rd] major objective was to provide dust extraction to our workshop. An important H&S issue for all of us, we had quotes for around £9,000 which was well beyond our means.
Ever resourceful, our former chair Bryan Bradley sourced a dust extractor from ebay, all we had to do then was upgrade the electrical supply to three phase, construct an outbuilding to put it in, install ductwork, blast gates and hoses to all machines and build a manifold to join it all together. This has been completed at a fraction of the original estimate
It's immensely pleasing to look back and see that we have achieved our goals, making our shed a safer place to work and socialize. It’s a tribute to all of you, who contributed to these objectives, but a special mention to those who helped get these jobs over the line – Andy Bullen was instrumental in the roofing and the grants we have received from various sources, especially the Masons and Downham Market Town Council, we couldn’t have done it all without your financial help.
Each year we orgnanise a members day out and our thanks to John Downing for arranging our visit to the Shuttleworth collection in September. I mentioned our next trip in the AGM invite, so do look out for joining instructions soon.
Looking ahead for 25-2026
For the next 12 months the committee have agreed the following objectives
1. Membership:
To secure the future of our shed, we need to continue to grow our membership. Often this happens by word of mouth, but we should continue to support activities which raise our profile, via Facebook, car boots and community fairs etc..
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There is an opportunity to have a charity stall/spot at the Town Market (monthly?)
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Also Denver boot sale – potential outlet to sell surplus tools.
An increase in members requires more capacity in the shed, so we are agreed to work towards longer hours on both Mondays and Wednesdays, typically 9.00 – 14.00 hrs.
This could evolve into two two-hour sessions with a break between 11.00 – 12.00. We’ll try it and see how we go.
We’ll also continue to communicate
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An e-version of our flyer will be shared (SH)
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With leadership roles changing we need to update our business cards.
2. Our Shed: Machinery
Most of our tools have been donated but some are no longer considered fit for purpose, i.e. the table saw ,which is used frequently at every session. Committee to review all machinery, update any user guidance and prioritise replacement/repair for year ahead, subject to budget.
3. Our Shed: Tools
We have too many tools and we need to stock take and sell/pass on any surplus. We could make the workspaces more efficient by ensuring each bench has a set of basic tools to hand.
4. Our Shed: Hardware Store
The store needs an overhaul and organisation so we can see what needs restocking and find what we are looking for.
Our shed continues to evolve and along with a changing membership, we also have changing leadership and I recently confirmed that as we (Amanda and I) are moving to Yorkshire in the summer I would have to step down from my role as secretary and trustee at the AGM.
It’s welcome news is that do have a nomination for secretary (Peter Allan)
We still have a vacancy for chair and at committee meetings we currently rotate this role month to month.
It’s been my privilege to serve you all as secretary these last 5 years.
Our shed is established in our community and delivers all benefits we expect from a Men’s Shed, helping tackle loneliness and supporting members wellbeing, I will miss all the banter and all of you who have shared our journey.
It’s your shed, please get involved, step up and play a part, however small and I am sure Downham Market will celebrate having this Men’s Shed for many years to come.
All members are invited to every committee meeting and the leadership would welcome volunteers to bolster our trustee numbers and the leadership team.
If you have any questions about any of these roles, please have a chat to me or one of the committee afterwards.
I’ll close this annual statement with a reminder that your annual subs for 2025-26 are due today, please see Derek at the end who will gladly take £6 from each of you.
After we have completed the remaining items on the agenda, please do stay on for refreshments and a chat. We decided to cancel the BBQ due to the extreme heat forecast today, but we still will be holding the raffle!
Brian will be amongst you all selling tickets during the refreshments and we will draw the winners later today.
Thanks in advance to Derek and Jan who have taken the lead with the refreshments.
End
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Derek on behalf of our Treasurer (SH) reported a positive balance of £7,864.76 on account.
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A full report of the annual accounts was distributed at the AGM Summary
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Total income £4,086.48, expenditure £3,642.38 – surplus £443.80
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Donations gratefully received from Josh Osbourne (£450) and Downham Mkt TC (£1431) towards our costs of the woodstore and dust extrcation system.
5. Electon of a new Trustee:
Following Trevor’s announcement, Peter Allen will join our trustees (with John Downing & Stephen Heywood), to continue as a CIO we must have a minimum of three.
6. Appointment of the commitee:
There were no new nominations for committee memberships.
- All the existing members of the committee had agreed to stand again, therefore the trustees and members agreed to re-appoint Derek Livesey, Martin Frence, Brain Pearce, Phil Bond, Barrie Riley, James McBurnley who together with the trustees to manage the day-to-day operation of the DMMS.
7. Electon of Chair, Treasurer and Secretary:
- Jown Downing was proposed for chair by Bryan Bradley, this was seconded and unanimously voted in by the committee/members
Peter Allen was nominated as secretary and was unanimously voted in by the committee/members Member subs:
Treasurer will collect the £6 annual subs..price held from 2022.
We would like to thank the Eternity Church (Alex and Chloe) for championing our cause and making space for the AGM within the Eternity church.
The trustees and committee extend their gratitude and appreciation to everyone in membership and anyone who has supported the activities of the Downham Market Men’s Shed.
8. AOB
- Close – the AGM concluded at 12.45hrs.
Following the AGM refreshments were provided (part funded) by Morrisons.
Date of next AGM meeting July 2026 (TBC)
Signed:
Trevor Woodroof (Secretary)
Downham Market Mens' Shed Financial Report 2025
12 Months from 1 July 2024 to 30 June 2025
| Income | 2022-2023 | 2023-2024 2024-2025 |
Change % | |
|---|---|---|---|---|
| Members Subscriptions & Sales | £ 477.40 | £ 650.97 £ 1,043.07 | 60% | |
| Donations & grants | £ 1,070.00 | £ 959.39 £ 1,986.00 | 107% | |
| Events & Rafes | £ 143.00 £ 137.00 | -4% | ||
| Sales | £ 670.00 | £ 1,469.14 £ 920.41 | -37% | |
| Income sub-total | £ 2,217.40 | £ 3,222.50 £ 4,086.48 | 27% | |
| Balance carried forward from previous year | £ 8,065.99 | £ 7,441.96 £ 7,420.96 | 0% | |
| Total | £ 10,283.39 | £ 10,664.46 £ 11,507.44 | 8% | |
| Expenditure | ||||
| Insurance | -£ 631.03 | -£ 708.55 -£ 513.76 | -27% | |
| Advertising / Subscriptions/Events | -£ 30.00 -£ 67.20 | 124% | ||
| Tools & Equipment | -£ 275.78 | -£ 487.24 -£ 1,301.80 | 167% | |
| Building & Maintenance Materials | -£ 964.62 | -£ 1,129.15 -£ 697.92 | -38% | |
| Building & Maintenance Services | -£ 970.00 | -£ 758.56 -£ 1,062.00 | 40% | |
| Donation | -£ 130.00 £ - | |||
| -£ 2,841.43 | -£ 3,243.50 -£ 3,642.68 | 12% | ||
| Balance at 30 June | £ 7,441.96 | £ 7,420.96 £ 7,864.76 | 6% | |
| Diference of Income vs Expenditure | -£ 624.03 | -£ 21.00 £ 443.80 | -2213% |
Memo TREVOR WOODROOF UK MENS SHED SUBS BBP
| Date |
Amount | Subcategory | Memo | |
|---|---|---|---|---|
| 3/15/2024 | -£ 30.00 | Bill Payment | UKMS | TREVOR WOODROOF UK MENS SHED SUBS BB |
| 4/3/2024 | -£ 240.00 | Bill Payment | Services | DW BUILDERS INVOICE 398 DMMS BBP |
| 3/7/2024 | -£ 50.00 | Bill Payment | Services | STEPHEN HEYWOOD RACKING TRANSPORT BB |
| 1/9/2024 | -£ 48.56 | Bill Payment | Services | MR B BRADLEY SAW REWIND MISC BBP |
| 12/12/2023 | -£ 150.00 | Bill Payment | Services | OLYMPIC CARPETS DOWNHAM MENS SHED BB |
| 11/9/2023 | -£ 150.00 | Bill Payment | Services | OLYMPIC CARPETS DOWNHAM MENS SHED BB |
| 6/27/2024 | -£ 120.00 | Payment | Services | Via Petty Cash |
| -£ 758.56 | ||||
| 6/3/2024 | -£ 256.44 | Bill Payment | Materials | STEPHEN HEYWOOD ROOF PLY STOKE FRY BB |
| 4/24/2024 | -£ 33.99 | Bill Payment | Materials | DEREK LEVESLEY BITUMEN PAINT BBP |
| 4/2/2024 | -£ 6.23 | Bill Payment | Materials | MR B BRADLEY COACH BOLTS BBP |
| 4/2/2024 | -£ 17.96 | Bill Payment | Materials | MR B BRADLEY HINGES TARPAULIN BBP |
| 3/15/2024 | -£ 27.00 | Bill Payment | Materials | STEPHEN HEYWOOD PLYWOOD BBP |
| 3/5/2024 | -£ 12.99 | Bill Payment | Materials | MR B BRADLEY GLUE SCREWFIX BBP |
| 12/12/2023 | -£ 133.14 | Bill Payment | Materials | STEPHEN HEYWOOD GUTTERING BBP |
| 11/27/2023 | -£ 177.14 | Bill Payment | Materials | MR B BRADLEY WC MATERIALS BBP |
| 10/19/2023 | -£ 91.24 | Bill Payment | Materials | MR B BRADLEY MDF + COVING BBP |
| 8/7/2023 | -£ 54.95 | Bill Payment | Materials | MR B BRADLEY LIGHT FITS + SNDRB BB |
| 8/1/2023 | -£ 52.56 | Bill Payment | Materials | BRIAN CARR DMMS BOARD BBP |
| 7/27/2023 | -£ 30.82 | Bill Payment | Materials | DEREK LEVESLEY BBQ FOOD BBP |
| 7/12/2023 | -£ 29.97 | Bill Payment | Materials | MR B BRADLEY LED + TRUNKING BBP |
| 6/27/2024 | -£ 204.72 | Payment | Materials | Via Petty Cash |
| -£ 1,129.15 | ||||
| 12/12/2023 | -£ 708.55 | Bill Payment | Insurance | LADBROOK INSURANCE INVOICE 91387 BBP |
| -£ 708.55 | ||||
| 6/3/2024 | -£ 36.45 | Bill Payment | Equipment | DEREK LEVESLEY DEFIB BATTERIES BBP |
| 3/21/2024 | -£ 80.00 | Bill Payment | Equipment | MR B BRADLEY DUST EXTRACTOR BBP |
| 3/7/2024 | -£ 175.00 | Bill Payment | Equipment | MR B BRADLEY RACKING BBP |
| 2/22/2024 | -£ 53.94 | Bill Payment | Equipment | STEPHEN HEYWOOD DEFIB PAD MEDUK BBP |
| 11/6/2023 | -£ 15.98 | Bill Payment | Equipment | MR B BRADLEY TACKLIFTER BBP |
| 9/13/2023 | -£ 125.87 | Bill Payment | Equipment | STEPHEN HEYWOOD DEFIB PAD + TIMBER BB |
| -£ 487.24 | ||||
| 2/14/2024 | -£ 50.00 | Bill Payment | Donation Out | JOHN A DOWNING WREATH S. FISHER BBP |
| 2/7/2024 | -£ 35.00 | Bill Payment | Donation Out | 100011 1/2 Christmas Rafe to Eternity |
| 6/27/2024 | -£ 45.00 | Payment | Donation | Via Petty Cash |
| -£ 130.00 | ||||
| 6/12/2024 | £ 36.45 | Counter Credit | Donation In | RICHARD GUY shed BGC |
| 3/26/2024 | £ 500.00 | Counter Credit | Donation In | St. Winnold Lodge DONATION BGC |
| 2/22/2024 | £ 53.94 | Counter Credit | Donation In | RICHARD GUY shed BGC |
| 2/5/2024 | £ 30.00 | Counter Credit | Donation In | 202937 40470619 CARD SALE - PHIL FT |
| 12/13/2023 | £ 95.00 | Counter Credit | Donation In | WTL DENTAL LIMITED PRIORY DENTAL CARE ST |
| 11/29/2023 | £ 200.00 | Counter Credit | Materials | COMMUNITY ROTARY CLUB TECH T BB |
| 6/27/2024 | £ 44.00 | Credit | Donations | Via Petty Cash |
| £ 959.39 | ||||
| 7/13/2023 | £ 73.00 | Counter Credit | Rafe | DEREK LEVESLEY BBQ BGC |
| 12/15/2023 | £ 70.00 | Counter Credit | Rafe | 202937 40470619 XMAS RAFFLE FT |
| £ 143.00 | ||||
| 6/17/2024 | £ 10.00 | Counter Credit | Sale | MARGARET LEVESLEY SALE OF wood BGC |
| 6/12/2024 | £ 200.00 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC |
| 5/29/2024 | £ 20.00 | Counter Credit | Sale | MARGARET LEVESLEY sale of tools BGC |
| 4/19/2024 | £ 10.00 | Counter Credit | Sale | MARGARET LEVESLEY sale of tools BGC |
| 4/2/2024 | £ 10.00 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC |
| 3/28/2024 | £ 50.00 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC |
| 3/19/2024 | £ 10.00 | Counter Credit | Sale | MARGARET LEVESLEY plane from Ken BGC |
| 3/4/2024 | £ 36.82 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC |
| 3/1/2024 | £ 37.98 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC |
| 3/1/2024 | £ 70.00 | Counter Credit | Sale | MARGARET LEVESLEY owl box BGC |
| 2/26/2024 | £ 11.69 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC |
| 2/19/2024 | £ 172.11 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC |
| 2/12/2024 | £ 58.12 | Counter Credit | Sale | MARGARET LEVESLEY chop saw BGC |
| 1/3/2024 | £ 162.00 | Counter Credit | Sale | POST OFFICE CREDIT 100015 REM Terry Bench |
| 12/27/2023 | £ 20.00 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC |
DW BUILDERS INVOICE 398 DMMS BBP STEPHEN HEYWOOD RACKING TRANSPORT BBP MR B BRADLEY SAW REWIND MISC BBP OLYMPIC CARPETS DOWNHAM MENS SHED BBP OLYMPIC CARPETS DOWNHAM MENS SHED BBP Via Petty Cash
| 11/16/2023 £ 150.00 | Counter Credit | Sale | NORDELPH VILLAGE H INV 202310191 BGC | NORDELPH VILLAGE H INV 202310191 BGC |
|---|---|---|---|---|
| 8/7/2023 £ 15.00 | Counter Credit | Sale | DEREK LEVESLEY LATHE BGC | |
| 7/17/2023 £ 10.00 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC | |
| 7/14/2023 £ 21.94 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC | |
| 7/10/2023 £ 75.00 | Counter Credit | Sale | Bradley Bryan BRYAN BRADLEY BGC | |
| 7/4/2023 £ 25.00 | Counter Credit | Sale | DEREK LEVESLEY workmate BGC | |
| 7/4/2023 £ 150.00 | Counter Credit | Sale | G Stacey | Bench G Stacey BGC |
| 6/27/2024 £ 143.48 | Credit | Sales | Via Petty Cash | |
| £ 1,469.14 | ||||
| 2/21/2024 £ 6.00 | Counter Credit | Subs | Myhill Brian BRIAN MYHILL BGC | |
| 1/31/2024 £ 6.00 | Counter Credit | Subs | WILLIAM LODGE Bill Lodge BGC | |
| 8/30/2023 £ 6.00 | Counter Credit | Subs | T Woodroof Woodroof Subs BGC | |
| 8/23/2023 £ 23.15 | Counter Credit | Subs | DEREK LEVESLEY POT MONY INC CHRIS BG | |
| 8/7/2023 £ 6.00 | Counter Credit | Subs | DEREK LEVESLEY SUBS DL 2023/4 BGC | |
| 7/24/2023 £ 6.00 | Counter Credit | Subs | Bradley Bryan BRYAN BRADLEY BGC | |
| 7/17/2023 £ 10.00 | Counter Credit | Subs | ALLEN PH&GL PETER ALLEN BGC | |
| 11/8/2023 £ 12.00 | Counter Credit | Subs | POST OFFICE CREDIT 100014 REM | |
| 6/27/2024 £ 640.17 | Credit | Subs | Via Petty Cash | |
| £ 715.32 | ||||
| 4/8/2024 £ 165.00 | Funds Transfer | PCT | 202937 40470619 PETTY CASH DMMS FT | |
| 2/5/2024 £ 65.00 | Funds Transfer | PCT | 202937 40470619 DMMS PETTY CASH FT | |
| 11/6/2023 £ 255.00 | Funds Transfer | PCT | 202937 40470619 CASH FT | |
| £ 485.00 | ||||
| Petty Cash Breakdown | ||||
| 6/27/2024 £ 204.72 | Payment | Materials | Via Petty Cash | |
| 6/27/2024 £ 120.00 | Payment | Services | Via Petty Cash | |
| 6/27/2024 £ 45.00 | Payment | Donation | Via Petty Cash | |
| £ 369.72 | ||||
| 6/27/2024 £ 640.17 | Credit | Subs | Via Petty Cash | |
| 6/27/2024 £ 143.48 | Credit | Sales | Via Petty Cash | |
| 6/27/2024 £ 44.00 | Credit | Donations | Via Petty Cash | |
| £ 827.65 | ||||
| 6/27/2026 £ 485.00 | Bank Transfer Out | |||
| 6/12/2023 £ 164.75 | PC Balance | |||
| 6/27/2024 £ 137.20 | PC Balance | |||
| Diference -£ 27.55 |
||||
| IN £ 855.20 |
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| OUT £ 854.72 |
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| Diference £ 0.48 |
OUT
£ 20.00 DI £ 5.00 DI £ 10.00 DI £ 10.00 DI £ 45.00
£ 9.13 M £ 6.00 M £ 5.02 M £ 9.88 M £ 24.98 M £ 22.95 M £ 12.00 M £ 13.23 M £ 6.99 M £ 3.00 M £ 74.10 M £ 13.60 M £ 3.84 M £204.72 £ 15.00 SE £ 50.00 SE £ 5.00 SE £ 50.00 SE £120.00
£ 854.72
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IN £ 24.00 DO £ 20.00 DO £ 44.00
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£ 24.98 SA £ 58.50 SA £ 20.00 SA £ 40.00 SA ###
-
£ 92.43 SU £ 84.38 SU £ 11.32 SU £ 36.90 SU £ 82.70 SU £ 90.73 SU £ 97.62 SU £ 50.95 SU £ 93.14 SU ###
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£ 827.65