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Worksop Harriers & AC – Registered Charity Number 1188378
Trustee Annual Report for year ending 31st December 2025
Worksop Harriers was formed as an Athletics Club in 1949 and became a Charitable Incorporated Organisation (CIO) on 6th March 2020.
The Club is very much a local community-based organisation, as detailed in the Objects below and, as such, all aspects of the membership are drawn from that community.
The objectives of the CIO are:
i. for the public benefit generally but with particular reference to the inhabitants of Worksop and the surrounding areas.
ii. to promote community participation in healthy recreation by providing
(a) facilities for athletics including running and track & field and such other related sports capable of improving fitness and health.
(b) coaching, competition and other services to support these activities.
iii. to provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.
The Trustees continue to see the fulfilment of object ii) as the strategic target for the near future.
The provision of facilities, equipment and coaching is the main part of the long-term future development of the club. This is what will attract young people and, at an early age, introduce them to the benefits of athletics, provide them with the technical knowledge, means and methods of improving their fitness or, and in the majority of cases, simply enable them to enjoy their sport and benefit from the friendships they will make in a socially active environment.
Over the year, club membership numbers in total have increased slightly although the mix has swung significantly in favour of senior runners (risen from 118 in 2024 to 125 in 2025) compared to the junior section (fallen from 43 to 42) giving more justification to drive for a community hub with all the necessary facilities to attract younger members.
Throughout the year, the functioning of the Club relies heavily on a band of volunteers, most of whom serve in several capacities. These include technical coaches to develop and nurture athletic skills, run leaders who organise and manage groups of varying abilities, race directors
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and marshals who enable the Club to host running events, committee members who oversee the management of the Club’s activities, technical officials without who athletic competition could not take place and members who organise a range of social activities throughout the year.
As mentioned in previous reports, the Charity had been engaged with a local Independent School, Worksop College, with a view to negotiating a long-term lease on a parcel of land suitable to build a modern athletics facility and clubhouse. Unfortunately, the financial lease constraints imposed by Worksop College were considered by the Trustees to be too onerous for the Charity and further development of the project at this site is not being currently pursued.
However, the Trustees and club members have continued to explore alternative sites and are currently working with Bassetlaw District Council on a suitable parcel of land which is of significant enough size to build the required athletics facility and meet objective ii). The Charity continues to have the ongoing support of the Governing Body, England Athletics, and local businesses as well as the District Council, because all parties can see that the building of such a facility is essential to develop athletics in the area, for the long term fitness, health and wellbeing of the local population.
The lifespan of such a facility should benefit several generations of people within the community and should greatly improve thegeneral health and wellbeing of those who wish to enjoy the provision.
Substantial fundraising will be required to achieve object ii) along with the strengthening of the committee, recruitment and training of new coaches and officials and involvement of a wider range of volunteers as the project moves forward.
The Charity continues to provide structured training and recreational running several times each week and, for those seeking serious competition, is involved in various leagues covering Track and Field athletics, Road Racing and Cross-Country Racing, with sports hall and minileague competitions available to the junior section. The Charity has developed a hiking section within the club to cater for past members who, for various reasons, do not have the capacity to run any longer but can remain involved at a more leisurely pace and retain contacts and friendships.
The Charity’s main fund-raising event of the year continues to be the flagship Worksop Half Marathon and is one of the largest events held within the town. The success of this event depends on significant numbers of entries, sponsorship from local companies, good control of the costs of staging the event, and the contribution of a dedicated organising team and an army of volunteers.
Entry numbers have never recovered to pre-Covid levels but the 2025 entries of 1,459 represented a 15% increase on 2024 and helped considerably in raising the race income. The extra entries contributed about £6,000 in additional fees with a further £1,300 generated from a price rise from entries after the ‘early bird’ rates expired.
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Chemodex kindly renewed their sponsorship for a second year and they were joined in 2025 by Laing O’Rouke. The Charity is immensely grateful to these sponsors – their funding helps provide certainty when planning.
Many of the costs of staging the event are effectively fixed regardless of the entry numbers but good cost control meant that these costs remain largely unchanged for several years.
Each year, this event relies on over 100 volunteers drawn from the Club membership and friends and family and the continued success and widespread praise from participants reflects the contribution made by these volunteers.
The Trustees recognise that the staging of a major event at the end of October is the principle financial risk facing the Charity, hence a sum to cover potential losses is earmarked within its reserves.
The Charity is pleased to continue to support the annual Gerald Storey charity run, named after the founder and in aid of Cancer Research. The run is organised and supported by a large number of members and in 2025 donated £3,703 to Cancer Research.
Financially the Charity recorded a surplus of £18,090, but excluding the Half Marathon and bank interest the other Charity activities ran at a deficit of £1,704 during the year compared to £4,341 in 2024. In more detail:
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Total income received during the period amounted to £79,999. Of this, £54,405 was receipts from the Half Marathon, £2,998 interest from savings accounts, and £21,691 from other sources. This includes subscriptions (£6,367), training & competition fees (£4,334), presentation evening receipts (£2,097), sales of club kit (£4,587) and entry fees for the GS run (£3,854).
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Total expenditure was £61,910. Of this £37,610 were costs associated with staging the Half Marathon, £3,703 donation to Cancer Research, and £20,597 being spent on other club activities. This included £3,720 to England Athletics for member’s & Club affiliation fees, £5,097 for competition entries and training costs, £5,529 for the purchase of club kit, £3,376 for the costs of the presentation evenings, £1,057 cost of the Summer League race and £1,818 of other expenses.
The total assets of the Charity stand at £252,266 are split as follows:
- General Reserve £ 12,266 - Half Marathon Reserve £ 40,000 - Track Project Reserve £200,000
Peter Fendley Chair of Trustees
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Worksop Harriers & AC – Registered Charity Number 1188378
Statutory Information for year ending 31st December 2025
Registered Address:
Crossways North Road Weston Newark NG236TP
Trustees
The Trustees of the CIO are tasked with the management of the affairs of the Club, however, much of the day-to-day management is effectively delegated to a committee of members, leaving the Trustees to have an oversight role and to consider more strategic issues.
Up to 5 Trustees are elected from the ranks of the Club’s membership for a period of three years, with one third of these Trustees standing for re-election each year. In addition there are up to 5 ex-officio “Office Holders” who shall automatically serve as Trustees.
The Trustees have the power to nominate up to two Charity Trustees, who can be appointed to provide specific knowledge or experience. To date, no Nominated Trustees have been appointed.
During the reporting period, the following served as Trustees
Elected Trustees
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Mark Hazlehurst (elected 2024)
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Kerry Dickenson (elected 2023)
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Richard Harrop (elected 2023)
Ex-Offico Trustees
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Peter Fendley (Chair)
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Tony Gray (Secretary)
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Tom Shaw (Club Captain)
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WORKSOP HARRIERS & AC
Statement of Assets & Liabilities : As At 31st December
| Current Account - Barclays Savings Account - Santander Savings Account - Virgin Paypal Account Shares Accrued receipts (HM sponsorship) TOTAL CURRENT ASSETS CURRENT LIABILITIES TOTAL NET ASSETS |
2024 £148,299 £86,275 £0 £0 £2,303 -£2,700 £234,176 £0 £234,176 |
2025 £79,861 £87,149 £82,125 £1,063 £2,303 -£234 £252,266 £0 £252,266 |
|---|---|---|
| Net Assets Represented By: | ||
| - General Reserves | £14,176 | £12,266 |
| - Earmarked Reserves | ||
| - Half Marathon | £40,000 | £40,000 |
| - Track Project | £180,000 | £200,000 |
| Total Assets | £234,176 | £252,266 |
| Movement | ||
| Stock of Club Kit | ||
| - Tom Shaw | £2,008 | £2,072 |
| - Richard Harrop | £428 | £1,010 |
| Total Stock Held | £2,436 | £3,082 |
WHAC Accounts 2025 V06
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WORKSOP HARRIERS & AC
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Statement of Receipts & Payments : Year Ending 31st December
2024 2025 Notes - 2024 in ( )
Membership Subscriptions £5,180 £6,367 185 memberships (42 juniors)
Junior Training £1,636 £1,990 Fees collected at training nights
Junior Competitions £0 £0
Junior Clothing £386 £503 Sales of junior kit
Junior Presentation Evening £530 £905 Tickets £710 (£504), raffle £195
Senior Training £964 £1,340 Fees collected at training nights
Senior Competions £574 £415 RV Relays £266, National XC £149
Senior - Cross Country Lge £700 £589 XC League Entry Fees
Reimbursement of costs of staging Summer Lge fixture. No
Senior Competions - Reimbursement £1,769 £1,057 Northern T&F fixture in 2025
Senior Clothing £1,734 £4,084 Sales of senior kit
Senior Presentation Evening £589 £1,192 Ticket sales for presentation evening
Half Marathon £42,975 £54,405 See detailed breakdown
Gerald Storey Run - Entry Fees £1,920 £3,854 Entry Fees for GS Run
Gerald Storey Run - Donation £0 £300 Donation towards GS Run
Interest from Bank accounts £897 £2,998 Interest on Cash in Banks
TOTAL INCOME £59,853 £79,999
EA Subs £2,967 £3,720 EA Athletes Registrations & Club Affiliation (£205)
Junior Training £945 £805 Hire of School Facilities & Coaching Fees
Notts Mini Lges - Sportshall £250, XC £150, T&F £450. 2025
Junior Competitions £450 £1,100
also includes £250 for 2024 Sportshall
Junior Clothing £846 £1,203 Purchases of junior kit
Venue & disco £700 (£500), food & misc £205 (£30), awards
Junior presentation £1,012 £1,364
£459 (£482)
Senior Courses £435 £523 Safeguarding, coaches & officials training
Senior Training £798 £1,008 Summer Track Hire
Notts Summer Lge £380 (£340), Northern Lge £500 (£400), RRR £96
(£90), RV Relays £266 (£378), NA Affil £296 (£296), N Mids XC £135,
Senior Competions £2,784 £2,184 Nat XC £151, NA Aff £296 (£296), NDL £360 (£360), Midland 12 (£203),
Canal Relay (£334), BH Relays (£276)
Cross Country League £353 £252 Cost of buffet
Northern T&F Fixture £650 £0 Did not host a fixture in 2025
Summer League Fixture £1,169 £1,057 Road closures, First Aid & Race Licence
Senior Clothing £2,606 £4,326 Kit purchases
Senior Presentation £1,793 £2,012 Awards £1,234 (£1,163), Golf Club £750 (£630)
Half Marathon £35,671 £37,610 See detailed breakdown
Gerald Storey Run - Donation £1,920 £3,703 Donation to Cancer Reseach
Gerald Storey Run - Expenses £335 Expenses for GS Run
Web hosting £1,138 £351 2024 includes cost of developing new website
General Misc £456 £356 Room hire & leaflets
TOTAL EXPENDITURE £55,994 £61,910
SURPLUS / (DEFICIT) £3,859 £18,090
Excluding Half Marathon & Bank Interest (£4,341) (£1,704)
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WHAC Accounts 2025 V06
Worksop Harriers & AC
Financial Report for Year Ending 31st December 2025
I have undertaken a review of the financial information as provided by the Treasurer for the year ended 31st December 2025.
I confirm that the current bank account held at Barclays has been fully reconciled and has a balance at the end of the year of £79.9k. A new account with Virgin Money has a balance of £82.1k alongside the Santander account holding £87.1k. A total of £3k interest has been earned during the year on the two interest bearing accounts.
As per previous years the record keeping is well documented with good evidence of costs and supporting invoices / documents. There continues to be a strong segregation of duties by individuals some of whom undertake the same roles on the committee year on year.
The Half Marathon continues to be the “Jewel in the Crown” for the club, again contributing significantly to the total surplus earned in the year. Entrant levels have increased and this additional revenue largely drops through to surplus because fixed costs are absorbed over a larger number of runners. Furthermore, there has been additional sponsorship which acknowledges the success of the event.
The contribution of the committee and members / volunteers remains invaluable and is a credit to the club and should be acknowledged.
As ever, I wish the club every success going forward.
Graeme Murray ACMA
March 2026