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2024-12-31-accounts

Worksop Harriers & AC – Registered Charity Number 1188378

Trustee Annual Report for year ending 31st December2024

Worksop Harriers was formed as an Athletics Club in 1949 and became a Charitable Incorporated Organisation (CIO) on 6th March 2020.

The Club is very much a local community based organisation, as detailed in the Objects below and, as such, all aspects of the membership are drawn from that community.

The objectives of the CIO are:

i. for the public benefit generally but with particular reference to the inhabitants of Worksop and the surrounding areas;

ii. to promote community participation in healthy recreation by providing

(a) facilities for athletics including running and track & field and such other related sports capable of improving fitness and health, and;

(b) coaching, competition and other services to support these activities.

iii. to provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.

The Trustees continue to see the fulfilment of object ii) as the strategic target for the near future.

The provision of facilities, equipment and coaching is the main part of the long-term future development of the club.This is what will attract young people and, at an early age, introduce them to the benefits of athletics, provide them with the technical knowledge, means and methods of improving their fitness or, and in the majority of cases, simply enable them to enjoy their sport and benefit from the friendships they will make in a socially active environment.

Over the past decade the club membership numbers have remained fairly static although the mix has swung significantly in favour of senior runners (risen from 81 to 118 [2023 – 125] members over the period) compared to the junior section (fallen from 97 to 43 [2023 – 42] members in the same period) giving more justification to drive for a community hub with all the necessary facilities to attract younger members.

Throughout the year, the functioning of the Club relies heavily on a band of volunteers, most of whom serve in several capacities. These include technical coaches to develop and

nurture athletic skills, run leaders who organise and manage groups of varying abilities, race directors and marshals who enable the Club to host running events, committee members who oversee the management of the Club’s activities, technical officials without who athletic competition could not take place and members who organise a range of social activities throughout the year.

As mentioned in previous reports, the Club continues to engage with a local Independent School, Worksop College, and is in the process of negotiating a long-term lease on a parcel of land suitable to build a modern athletics facility and clubhouse. Obtaining this lease is a fundamental step as, without ownership or leasehold of land, funding of the magnitude required will not be forthcoming. This facility, when completed, would become a focal point for athletics in Bassetlaw, available to schools, club members and the general community in a controlled and safe environment.

The life-span of such a facility should benefit several generations of people within the community and should greatly improve the general wellbeing of those who wish to enjoy the provision.

Substantial fundraising will be required to achieve object ii) along with the strengthening of the committee, recruitment and training of new coaches and officials and involvement of a wider range of volunteers as the project moves forward.

The Charity continues to provide structured training and recreational running several times each week and, for those seeking serious competition, is involved in various leagues covering Track and Field athletics, Road Racing and Cross-Country Racing, with sports hall and mini-league competitions available to the junior section. In the past year the charity has developed a hiking section within the club to cater for past members who, for various reasons, do not have the capacity to run any longer but can remain involved at a more leisurely pace and retain contacts and friendships.

The Charity’s main fund-raising event of the year continues to be the flagship Worksop Half Marathon, and is one of the largest events held within the town. Numbers have never recovered to pre-Covid levels and the 2024 entries were particularly disappointing at 1,247 were 23% down on 2013 (1,613). Consequently entry fees were down by over £10,000.

This shortfall was partly offset by a reduced cost of t-shirt (-£3,700) and the sponsorship of Cemodex (£2,000). The other costs of staging the event are effectively fixed regardless of entry numbers and good cost control meant that these costs were almost unchanged over the two years

However the reduced entries meant that the surplus from the event fell by nearly £4,000. This event relies on over 100 volunteers drawn from the Club membership and reflects the contribution made by these volunteers.

The Trustees recognise that the staging of a major event at the end of October is the principle financial risk facing the Charity, hence a sum to cover potential losses is earmarked within its reserves.

The other Charity activities ran at a deficit of £3,500 during the year compared to a small surplus in 2023 £400.

The financial return for this year

Overall a surplus of £3,859 (2023 £11,503) was recorded.

The total assets of the Charity stand at £234,176 are split as follows:

To ensure that the finances of the Charity are not at risk, by being oversubscribed with any one financial institution, the Charity is in the process of opening an account with a third bank. This will enable assets to be spread over the three banks and within the risk limit of £85,000 for each bank.

Peter Fendley Chair of Trustees

Worksop Harriers & AC – Registered Charity Number 1188378

Statutory Information for year ending 31st December 2024

RegisteredAddress:

England

Trustees

The Trustees of the CIO are tasked with the management of the affairs of the Club, however, much of the day-to-day management is effectively delegated to a committee of members, leaving the Trustees to have an oversight role and to consider more strategic issues.

Up to 5 Trustees are elected from the ranks of the Club’s membership for a period of three years, with one third of these Trustees standing for re-election each year. In addition there are up to 5 ex-officio “Office Holders” who shall automatically serve as Trustees.

The Trustees have the power to nominate up to two Charity Trustees, who can be appointed to provide specific knowledge or experience. To date, no Nominated Trustees have been appointed.

During the reporting period, the following served as Trustees

Elected Trustees

Ex-Offico Trustees

WORKSOP HARRIERS & AC

Statement of Assets & Liabilities : As At 31st December

Current Account - Barclays
Current Account - Santander
Paypal Account
Shares
Accrued costs & receipts
TOTAL CURRENT ASSETS
CURRENT LIABILITIES
TOTAL NET ASSETS		 2023
£142,136
£85,378
£0
£2,303
£500
£230,317
£0
£230,317		 2024
£148,299
£86,275
£0
£2,303
-£2,700
£234,176
£0
£234,176
Net Assets Represented By:
- General Reserves £15,317 £14,176
- Earmarked Reserves
- Half Marathon £40,000 £40,000
- Track Project £175,000 £180,000
Total Assets £230,317 £234,176
Movement
Stock of Club Kit
- Richard Harrop £139 £428
- Sally Staveley £726 £0
- John Harrison £1,319 £0
- Tom Shaw £0 £2,008
Total Stock Held £2,184 £2,436

WHAC Accounts 2024

WORKSOP HARRIERS & AC

----- Start of picture text -----
Statement of Receipts & Payments : Year Ending 31st December 2024
2023 2024 Notes - 2023 in ( )
Membership Subscriptions £4,444 £5,180
Junior Training £2,019 £1,636 Training fees
Junior Competitions £0 £0
Junior Clothing £201 £386 Sales of junior kit
Junior Presentation Evening £599 £530 Tickets & raffle
Grant Received £450 £0 2023 Grant from 'Focus on Young People'
Senior Training £906 £964 Track fees
Senior Competions £551 £574 RV Relays £378, 12 Stage £196
Senior - Cross Country Lge £632 £700 XC League Entry Fees
Reimbursement of costs of staging Summer Lge fixture &
Senior Competions - Reimbursement £883 £1,769 Northern T&F fixture
Senior Clothing £2,406 £1,734 Sales of senior kit
Senior Presentation Evening £685 £589 Ticket sales
Half Marathon £51,389 £42,975
Gerald Storey Run £0 £1,920 Entry Fees
Misc £2 £0
Interest from Bank accounts £775 £897
TOTAL INCOME £65,942 £59,853
EA Subs £2,559 £2,967 Payments to England Athletics
Junior Training £1,595 £945 Hire of School Facilities & Coaching Fees
Junior Competitions £600 £450 Notts Mini Lge £450
Junior Clothing £0 £846 Purchases of junior kit
Venue & disco £500 (£500), food & misc £30 (£99), awards
Junior presentation £919 £1,012
£482 (£321)
Senior Courses £330 £435 Safeguarding £35, LIRF Coaching £320, Run Leader Licences £80
Senior Training £462 £798 Track Hire
Summer Lge £340 (£340), Northern Lge £400 (£400), RRR £90 (£120),
RV Relay £378 (£200), BH Relays £276 (£160), NA Affil £296 (£296),
Senior Competions £2,293 £2,784 Midland 12 £203 (£120), Midland 6 (£222), Derwent Relays (£224), SY
XC Lge (£160), NDL £360 (£300), Canal Relay £334
Cross Country League £253 £353 Donation and cost of buffet
Northern T&F Fixture £0 £650 Track & equipment hire. Officials lunches
Summer League Fixture £883 £1,169 Road closures, First Aid & Race Licence
Senior Clothing £2,070 £2,606 Kit purchases
Senior Presentation £1,524 £1,793 Awards £1,163 (£778), Golf Club £630 (£726)
Half Marathon £40,300 £35,671
Gerald Storey Run £0 £1,920 Donation
Web hosting £419 £1,138 2024 includes cost of developing new website
General Misc £234 £456 Manton Club membership & room hire
TOTAL EXPENDITURE £54,439 £55,994
SURPLUS / (DEFICIT) £11,503 £3,859
----- End of picture text -----

WHAC Accounts 2024

Worksop Harriers & AC

Financial Report for Year Ending 31st December 2024

I have undertaken a review of the financial information as provided by the Treasurer for the year ended 31st December 2024.

I confirm that the current bank account held at Barclays has been fully reconciled and has a balance at the end of the year of £148.3k. An interest-bearing account at Santander shows a balance of £86.3k as at 31th December 2024. Total assets for the club including £3.4k of shares are £237.9k.

I note from the books that the record keeping is well documented with good evidence of costs and supporting invoices / documents. There appears to be a strong segregation of duties by individuals some of whom undertake the same roles on the committee year on year.

Netting off expenditure against income in some areas of the club continues but clarity of this is evident within the records which is a positive.

As with previous years the club has once again generated a healthy surplus by organising and hosting the Worksop Half Marathon. The event continues to attract a good number of runners and has a wellestablished position within the running community. Such a large race however has high fixed costs, and this is a risk should the event be cancelled at late notice due to circumstances outside of the club's control. Should this happen, a surplus could be quickly wiped out and replaced with a larger deficit. The club is however, more than financially able to absorb such an occurrence, but the committee and members need to be aware of this possibility and risk.

Depending upon the future expenditure plans it may be worthwhile considering investing some of the funds to generate a higher return but risks versus rewards always need to be considered.

As ever, I wish the club every success going forward.

Graeme Murray ACMA

March 2025