Worksop Harriers & AC – Registered Charity Number 1188378
Trustee Annual Report for year ending 31st December, 2023
Worksop Harriers was formed as an Athletics Club in 1949 and became a Charitable Incorporated Organisation (CIO) on 6th March 2020.
The Club is very much a local community based organisation, as detailed in the Objects below and, as such, all aspects of the membership are drawn from that community.
The objectives of the CIO are:
i. for the public benefit generally but with particular reference to the inhabitants of Worksop and the surrounding areas;
ii. to promote community participation in healthy recreation by providing
(a) facilities for athletics including running and track & field and such other related sports capable of improving fitness and health, and;
(b) coaching, competition and other services to support these activities;
iii. to provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.
The Trustees continue to see the fulfilment of object ii) as the strategic target for the near future.
The provision of facilities, equipment and coaching is the main part of the long term future development of the club. This is what will attract young people and, at an early age, introduce them to the benefits of athletics, provide them with the technical knowledge, means and methods of improving their fitness or, and in the majority of cases, simply enable them to enjoy their sport and benefit from the friendships they will make in a socially active environment.
Over the past eight years the club membership numbers have remained fairly static although the mix has swung significantly in favour of senior runners (risen from 81 to 125 members over the period) compared to the junior section (fallen from 97 to 42 members in the same period) giving more justification to drive for a community hub with all of the necessary facilities to attract younger members.
Throughout the year, the functioning of the Club relies heavily on a band of volunteers, most of whom serve in several capacities. These include technical coaches to develop and nuture athletic skills, run leaders who organise and manage groups of varying abilities, race directors and marshals who enable the Club to host running events, committee members who oversee the management of the Club’s activities, technical officials without who athletic competition could not take place and members who organise a range of social activities throughout the year.
As mentioned in last year’ report, the Club is engaged with a local Independent School, Worksop College, and is still in the process of negotiating a long term lease on a parcel of land suitable to build a modern athletics facility and clubhouse. Obtaining this lease is a fundamental step as, without ownership or leasehold of land, funding of the magnitude required will not be forthcoming. This facility, when completed, would be a focal point for athletics in Bassetlaw, available to schools, club members and the general community in a controlled and safe environment.
The life-span of such a facility should benefit several generations of people within the community and should greatly improve the general wellbeing of those who wish to enjoy the provision.
Substantial fundraising will be required to achieve object ii) along with the strengthening of the committee, recruitment and training of new coaches and officials and involvement of a wider range of volunteers as the project moves forward.
The Charity continues to provide structured training and recreational running several times each week and, for those seeking serious competition, is involved in various leagues covering Track and Field athletics, Road Racing and Cross Country Racing, with sportshall and mini-league competitions available to the junior section. Moving forward, the charity is also looking to develop a hiking section within the club to cater for past members who, for various reasons, do
not have the capacity to run any longer but can still remain involved at a more leisurely pace and retain contacts and friendships.
The Charity’s main fund raising event of the year continues to be the flagship Worksop Half Marathon, and is one of the largest events held within the town. The disruption caused by the Covid Pandemic seems to be behind us, and increased entries along with tight cost controls giving rise to a healthy financial return this year. This event relies on over 100 volunteers drawn from the Club membership and friends and family and the continued success and widespread praise from participants reflects the contribution made by these volunteers.
The Trustees recognise that the staging of a major event at the end of October is the principle financial risk facing the Club, hence a sum to cover potential losses is earmarked within it’s reserves.
The financial return for this year reflects the return to normal activity following the pandemic period.
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Total income received during the period amounted to £65,942. Of this, £51,389 was receipts from the Half Marathon with £14,553 from other sources. This includes subscriptions (£4,444), training & competition fees (£4,108) and sales of club kit (£2,607)
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Total expenditure was £54,439. Of this £40,300 were costs associated with staging the Half Marathon, with £14,139 being spent on other club activities. This included £2,559 to England Athletics for member’s affiliation fees, £6,086 for competition entries and training costs and £2,070 for the purchase of club kit.
Overall a surplus of £11,503 was recorded.
The total assets of the Charity stand at £230,317 are split as follows:
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General Reserve £15,317
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Half Marathon Reserve £40,000
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Track Project Reserve £175,000
Peter Fendley Chair of Trustees
Worksop Harriers & AC – Registered Charity Number 1188378
Statutory Information for year ending 31st December, 2023
Registered Address :
England
Trustees :
The Trustees of the CIO are tasked with the management of the affairs of the Club, however, much of the day to day management is effectively delegated to a committee of members, leaving the Trustees to have an oversight role and to consider more strategic issues.
Up to 5 Trustees are elected from the ranks of the Club’s membership for a period of three years, with one third of these Trustees standing for re-election each year. In addition there are up to 5 ex-officio “Office Holders” who shall automatically serve as Trustees.
The Trustees have the power to nominate up to two Charity Trustees, who can be appointed to provide specific knowledge or experience. To date, no Nominated Trustees have been appointed.
During the reporting period, the following served as Trustees
Elected Trustees
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Anthony Jenks (elected 2023)
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Kerry Dickenson (elected 2023)
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Richard Harrop (elected 2023)
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Mark Hazlehurst (standing down & seeking re-election)
Ex-Offico Trustees
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Peter Fendley (Chair)
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Claire Wright (Secretary)
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Tom Shaw (Club Captain)
WORKSOP HARRIERS & AC
Statement of Assets & Liabilities : As At 31st December
| Current Account - Barclays Current Account - Santander Paypal Account Shares Repayments & Accrued Income TOTAL CURRENT ASSETS CURRENT LIABILITIES TOTAL NET ASSETS |
2022 £128,484 £84,603 £0 £2,303 £3,424 £218,814 £0 £218,814 |
2023 £142,136 £85,378 £0 £2,303 £500 £230,317 £0 £230,317 |
|---|---|---|
| Net Assets Represented By: | ||
| - General Reserves | £18,814 | £15,317 |
| - Earmarked Reserves | ||
| - Half Marathon | £40,000 | £40,000 |
| - Track Project | £160,000 | £175,000 |
| Total Assets | £218,814 | £230,317 |
| Movement | £11,503 | |
| Stock of Club Kit | ||
| - Richard Harrop | £470 | £139 |
| - Sally Staveley | £364 | £726 |
| - John Harrison | £659 | £1,319 |
| Total Stock Held | £1,493 | £2,184 |
WHAC Accounts 2023
WORKSOP HARRIERS & AC
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Statement of Receipts & Payments : Year Ending 31st December 2023
2022 2023 Notes - 2022 in ( )
Membership Subscriptions £4,833 £4,444 Reflects fall in membership numbers
Junior Training £1,249 £2,019 Training fees
Junior Competitions £0 £0
Junior Clothing £573 £201 Sales of junior kit
Junior Presentation Evening £0 £599 Tickets & raffle
Grant Received £0 £450 Grant from 'Focus on Young People'
Senior Training £1,117 £906 Track fees
Senior Competions £563 £1,183 Members entry fees reimbursed
Senior Competions - Reimbursement £805 £883 Reimbursement of costs of staging Summer Lge fixture
Senior Clothing £1,085 £2,406 Sales of senior kit
Senior Presentation Evening £407 £685
Half Marathon £41,698 £51,389
Misc £0 £2
Interest from Bank accounts £39 £775
TOTAL INCOME £52,367 £65,942.32
EA Subs £2,728 £2,559 Payments to England Athletics
Junior Training £1,680 £1,595 Hire of School Facilities & Coaching Fees
Junior Competitions £660 £600 Notts Mini Lges £600
Junior Clothing £791 £0 Purchases of junior kit
Junior presentation £237 £919 Venue & disco £500, food & misc £98.60, awards £321
Senior Courses £295 £330 Safeguarding £10, LIRF Coaching £320
Senior Training £816 £462 Track Hire
Summer Lge £340 (£260), Northern Lge £400 (£400), RRR £120 (£60),
RV Relay £200 (£125), BH Relays £160 (£210), NA Affil £296, Midland
Senior Competions £1,872 £2,546 12 £120, Midland 6 £222, Derwent Relays £224, SY XC Lge £160, NDL
£300
XC Charity Donation £230 £0
Summer League Fixture £805 £883 Road closures, First Aid & Race Licence
Senior Clothing £1,298 £2,070 Kit purchases
Senior Presentation £658 £1,524 Awards £778, Golf Club £726
Half Marathon £39,826 £40,300
Web hosting £419 £419
General Misc £105 £234 Manton Club membership & room hire
TOTAL EXPENDITURE £52,420 £54,439
SURPLUS / (DEFICIT) -£53 £11,503
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WHAC Accounts 2023
WORKSOP HARRIERS & AC
Statement of Receipts & Payments : Half Marathon
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2022 2023
Entry Fees £40,865 £50,246 Net of paypal fees
Sponsorship :
Perrys £500 £500
Bassetlaw DC £42 £400
Notts CC £127 £0
Donations :
Big Bobble Hats £0 £49
Coffee Van £50 £65
Chuck Wagon £38 £51
Pancake Man £0 £33
Burger Van £30 £30
Sale of T-shirts £45 £15
TOTAL INCOME £41,698 £51,389
Purchase of T-shirts £8,316 £9,158
Management of Road Closures £7,754 £7,974
Purchase of Medals £3,420 £0
Provision of bibs & chip timing £6,931 £3,638
Provision of First Aid £4,183 £4,988
Provision of barriers £2,568 £2,696
Provision of toilets £1,704 £3,000
Payment to National Trust £0 £2,300
Purchases of prizes £1,187 £1,335
Hire of school premises £750 £750
Hire of Gantry Clock £0 £551
Race day communication £370 £385
Purchase of bananas £258 £328
Hosting of race website £320 £320
Purchase of biscuits £0 £270
Purchase of water £318 £251
Purchase of paper cups £0 £187
Notts 4x4 £250 £150
Donation to Lincs Ambulance £200 £300
Donation to JOEL £180 £250
Donation to Aurora £200 £213
Leaflets / Advertising £72 £298 Includes Facebook
Race Licence £30 £30
Race Administration Costs £815 £926
TOTAL EXPENDITURE £39,826 £40,300
SURPLUS / (DEFICIT) £1,872 £11,090
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WHAC Accounts 2023
Workso Harriers & A Financial Report for Yoar Endin8 31$1 Defflber Z023 I have undenaken a revièw of the financial inforniation as provkded by the Treasurer for the year Ènded 31st December 2023. I can confirni that the current bank account hekl at Bardays has been fully reconciled and has balance at the end of the year of £142.1 An interest-bcaring account at 5antandef shows a balantÈ of É85.4k as at 31 December 2023. With higher levels of interest currently bein8 offered c.f. prevbous years and a he0hY balance in the current account. it may be worthwhile considerin8 transferring some funds where it can take advantage of such inlere5t rates. Your treasurer has once a8ain kept 8ODd record5 which is supporred with documented evidence from committee members and other sertion5 Within the club. This remains important to give visSbility and transparency to the wtdef tommittee and all members. To aid the treasurer it may be moro advanta8eous rf sulmertions who control me individual revenue and associated ¢ost5 return infomiatton on a more re8ular basis e.g. monthly or as a rninirnum quarterty. The year has posted a healthy surplu5 of £9.6k vthich includes a tharge of £lk writing down the value of clothin8 stock to nil. This achieves the position where all clothin8 purthase5 are expensed/charged when they are purchased from l January 2024 onwards. The contribution of the half Marathon to the financial success of the club has been well documented over the years and this year it appears that the difficulties of reslartin8 P05t- pandembc have gone. The Chairman has indicated that number of participants is positive and that combined with well mana8Èd ¢ost control (which are signthcant in value) has led to a positive result for the year. Total assets forthe club includin8 £3k of shares are £230.Sk As ever. I wish the dub e4ery success going forard. Graeme Murray ACMA March 2024