Worksop Harriers & AC – Registered Charity Number 1188378
Trustee Annual Report for year ending 31[st] December, 2022
Worksop Harriers was formed as an Athletics Club in 1949 and became a Charitable Incorporated Organisation (CIO) on 6[th] March 2020.
The sport of athletics is still recovering from the effects of the Covid 19 pandemic and, like many sports clubs is suffering the consequences of reduced numbers of athletes along with the officials who organise and administer competitions and who are the life blood of the sport. During the year, the club workedon rebuilding the membership numbers and to increase the income year on year.
The Club is very much a local community based organisation, as detailed in the Objects below and, as such, all aspects of the membership are drawn from that community.
The objectives of the CIO are:
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i. for the public benefit generally but with particular reference to the inhabitants of Worksop and the surrounding areas;
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ii. to promote community participation in healthy recreation by providing (a) facilities for athletics including running and track & field and such other related sports capable of improving fitness and health, and; (b) coaching, competition and other services to support these activities;
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iii. to provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.
The Trustees see the fulfilment of object ii) as the strategic target for the near future. The provision of facilities, equipment and coaching is the main part of the long term future development of the club. This is what will attract young people and, at an early age,introduce them to the benefits of athletics, provide them with the technical knowledge, means and methods of improving their fitness or, and in the majority of cases, simply enable them to enjoy their sport and benefit from the friendships they will make in a socially active environment.
The Club is currently engaged with a local Independent School, Worksop College, and is in the process of negotiating a long term lease on a parcel of land suitable to build a modern athletics facility and clubhouse. This facility, when completed, will be a focal point for athletics in Bassetlaw, available to schools, club members and the general community in a controlled and safe environment.
The life-span of such a facility should benefit several generations of people within the community and should greatly improve the general wellbeing of those who wish to enjoy the provision.
Substantial fundraising will be required to achieve object ii) along with the strengthening of the committee, recruitment and training of new coaches and officials and involvement of a wider range of volunteers as the project moves forward.
As in previous years, the Charity's main fund raising event of the year was the flagship Worksop Half Marathon.Pre-Covid, this event attracted 3,000 runners and was one of the largest events held within the town. It raised the profile of the Charity within the athletics and local community, and regularly raised between £10,000 and £20,000 each year to supportthe Clubs objectives.
2021 saw a much reduced entry and level of organization but nevertheless contributed over £11,000 to the Charity.
The 2022 edition was the 40th event hosted and organized by Worksop Harriers. Whilst the event on the day was a success, slightly reduced entries
(£3,000), re-introduction of medals (£3,400), posting race bibs in advance (£2,000), increased first aid costs (£1,100) and general cost inflation (£1,000) resulted in the overall surplus falling from £11,800 to £1,900.
The Race committee is setting the objective of significantly increasing the race entries in 2023 and targeting a much improved contribution from the event.
The financial return for this year reflects the gradual return to normal activity following the pandemic period.
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Total income received during the period amounted to £52,367. Of this, £41,698 was receipts from the Half Marathon with £10,669 from other sources. This includes subscriptions (£4,833), training & competition fees (£3,733) and sales of club kit (£1,658)
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Total expenditure was £52,420. Of this £39,826 were costs associated with staging the Half Marathon, with £12,594 being spent on other club activities. This included £2,728 to England Athletics for member’s affiliation fees, £5,833 for competition entries and training costs and £1,449 for the purchase of club kit.
Overall a deficit of £53 was recorded.
The Charity total assets at £218,814 are split as follows:
- General Reserve £18,814 - Half Marathon Reserve £40,000 - Track Project Reserve £160,000
Peter Fendley Chair of Trustees
WORKSOP HARRIERS & ATHLETICS CLUB 1188378 Receipts and payments accounts CC16a For the period 1st Jan 2022 31st Dec 2022 To from
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Subscriptions 4,833 - - 4,833 -
Training & Competition Fees 3,734 - - 3,734 -
Sales of Club Kit 1,658 - - 1,658 -
Presentation Evening 407 - - 407 -
Half Marathon Entries 41,696 - - 41,696 -
Bank Interest 39 - - 39 -
- - - - -
- - - - -
Sub total (Gross income for
- - 52,367 -
AR) [ 52,367 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 52,367 - - 52,367 -
A3 Payments
Subscriptions to National Governing Body
2,728 - - 2,728 -
Training & Competition Costs 6,063 - - 6,063 -
Purchases of Club Kit 2,089 - - 2,089 -
Half Marathon Expenses 39,826 - - 39,826 -
Administration Costs 819 - - 819 -
Presentation Evening 895 - - 895 -
- - - - -
- - - - -
- - - - -
Sub total [ 52,420 ] - - 52,420 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments [ 52,420 ] - - 52,420 -
Net of receipts/(payments) - 53 - - - 53 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 216,564 - - 216,564 -
Cash funds this year end 216,511 - - 216,511 -
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CCXX R1 accounts (SS)
22/05/2023
1
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ B1 Cash funds Current Account- Barclays 128.484 Current Accou,nt - Santander 84.603 Paypal Account 3,424 Total cash funds . 216,511 (agree balanS wrth receipts and payments account(s)) Unrestricted funds to nearest £ Restricted funds to nearest£ Endowment funds to nearest £ Fund to which asset belon D-tails Current value tional Cost (optional) B3 Investment assets Fund to which asset belon Cost (optional) cUrrt value tional B4 Assets retained for the charity's own use Fund to which liabili ielates Amount due (optional When due tional B5 Liabilities Signed by one or two trustees on behaf of all the trustees ignat Print Name Date of approval 2410412023 Peter Fendley Mark Hazlehurst 2410412023 CCXX R1 accounts (SS) 19105r2023
I have undertaken a review of the financial information as provided by the Treasurer for the year ended 31st December 2022. I can confirm that the current bank account held at Barclays has been fully reconciled as at the year end with a balance at the end of the year of £128.5k. An interest account at Santander showed a balance of £84.6k. Your treasurer has once again kept good records which is supported with documented evidence from committee members and other Eections within the club. This remain5 important to give visibility and transparency to the wider committee and all member5. I have not audited the income received for membership fees or training fees for any sections of the club. I do trust that good record5 for all sections are recorded but I feel it would be prudent for the committee to periodically review and audit these fees against membership nd attendees of paid training sections. This message does not mean I have cause for concern but simply it helps the club monitor income and protects custodians of finance and potential exposure. The year has posted a small surplus and includes an amount of £4k which has not been received into the bank until 2023. Furthermore, the accounts reflect a charge of £lk writing down the value of clothing stock. This is to achieve a position where all clothing purchases are to be expensed when they are purchased from 2024 onwards. I have had a brief discussion with the chairman regarding the rising costs of the Half Marathon which is obviously a significant event within the club's calendar. I know there is an awareness and cost consciousness so as to protect and potentially improve the healthy funds with the club. I wish the club continued success for the future. Graeme Murray ACMA March 2023