Worksop Harriers & AC – Registered Charity Number 1188378
Trustee Annual Report for year ending 31[st] December, 2021
This is the second Annual Report for Worksop Harriers & AC since becoming a Registered Charity on 6[th] March 2020.
Worksop Harriers was formed as an Athletics Club in 1949 and became a Charitable Incorporated Organisation (CIO) on 6[th] March 2020. The first year as a CIO was one of the most extraordinary years since the formation of the Athletics Club. Only a few days after becoming a registered charity the UK went into ‘lockdown’ due to the Covid 19 pandemic. This completely disrupted everyone’s normal way of life and the way in which the Club was able to conduct its activities.
The sport of athletics is gradually recovering from the effects of the pandemic, although it is still not over, and many sports clubs are suffering the consequences of reduced numbers of athletes in the sport and also a reduced number of Officials to organise and administer competitions. This is because many people had to re-organise their lives for several months, during the ‘lockdown’ period and took the opportunity to re-assess what they wanted to do and how they wanted to spend their time going forward in their lives.
The Club is very much a local community based organisation, as detailed in it’s Objects below and, as such, all aspects of it’s membership is drawn from that community.
The objects of the CIO are:
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i. for the public benefit generally but with particular reference to the inhabitants of Worksop and the surrounding areas;
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ii. to promote community participation in healthy recreation by providing (a) facilities for athletics including running and track & field and such other related sports capable of improving fitness and health, and; (b) coaching, competition and other services to support these activities;
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iii. to provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life.
During 2021, The Club started to re-assemble it’s activities, working under the still restrictive Covid guidelines, and re-instated training sessions at all levels and began to take part take in competitions. This began attracting new members, alongside many existing members and the membership, especially in the senior age group, started to thrive. The junior membership did
not recover so strongly and efforts were made to rebuild this section of the club with some degree of success. The Club relies on about 150 volunteers to enable these activities to take place. There are licenced coaches and technical officials but there are many others, including members of the committee and other regular helpers. The Half Marathon alone requires about 120 volunteers. The Trustees thanks all of those who gave up their time to benefit the Club during 2021.
In last year’s report mention was made of the strong contribution made by Club Captain, Tom Shaw, in working tirelessly to provide several virtual competitions for senior members. This vital contribution was noted by the sport’s Governing Body, England Athletics, who awarded Tom ‘The East Midlands Run Leader of the Year’ Award at the Annual Awards Ceremony. These types of contributions by Tom, and others, along with extending existing club membership by twelve months, to help members during those hard times was, possibly, a contributing factor to retaining a strong senior membership.
The Charity’s main fund raising event of the year, the Worksop Halloween Half Marathon, having been cancelled in 2020, was brought back in 2021, but with a much reduced organisation and a reduced number of participants, all to ensure that covid guidelines were adhered to and that the health of all who took part was in no way adversely affected.
Under normal circumstances, this event would have attracted over 3000 runners and raised over £20,000 for our charity. This year the contribution to the Charity was just over £11,000, based on restricted numbers but, nevertheless, a pleasing contribution immediately following the pandemic and in line with the reported prediction, in last year’s report, of a small surplus this year.
The financial return for this year reflects the reduced amount of club activity during the ongoing pandemic period but is probably on a par with many athletic clubs and better than most.
Total income received during the period amounted to only £50,033. Of this £43,473 were receipts from the Half Marathon with £6,560 from other sources. This includes subscriptions (£2,524), training & competition fees (£2,593), and sales of club kit (£1,437).
Total expenditure was £37,610. Of this, £31,986 were costs of staging the Half Marathon, with £5,624 being spent on regular club activities. This included £2,175 to England Athletics for members affiliation fees, £2,199 for competition entries and training costs, £831 for the purchased of club kit and £419 on administration costs.
Overall, a surplus of £12,423 was recorded. £10,000 of this was transferred to The Club’s Track Project Fund with the remainder adding to the General Reserve
Peter Fendley Chair of Trustees
WORKSOP HARRIERS & ATHLETICS CLUB 1188378 Receipts and payments accounts CC16a For the period 01-Jan-21 31-Dec-21 To from
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions 2,524 - - 2,524 183
Training & Competition Fees 2,593 - - 2,593 -
Sales of Club Kit 1,437 - - 1,437 -
Donations - - - - 375
Half Marathon Entries 43,473 - - 43,473 -
Bank Interest 6 - - 6 -
- - - - -
- - - - -
Sub total (Gross income for
50,033 - - 50,033 558
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 50,033 - - 50,033 558
A3 Payments
Subscriptions to National Governing Body
2,175 - - 2,175 1,470
Training & Competition Costs 2,199 - - 2,199 710
Purchase of Club Kit 831 - - 831 1,366
Donation - - - - 1,000
Half Marathon Expenses 31,986 - - 31,986 -
Administraion Costs 419 - - 419 338
- - - - -
- - - - -
- - - - -
Sub total [ 37,610 ] - - 37,610 4,884
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 37,610 - - 37,610 4,884
Net of receipts/(payments) 12,423 - - 12,423 - 4,326
A5 Transfers between funds - - - - -
A6 Cash funds last year end 204,141 - - 204,141 -
Cash funds this year end 216,564 - - 216,564 - 4,326
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Section B Statement of assets and liabilities at the end of the period
| Categories unds counts (SS) |
Details Current Account - Virgin Money Current Account - Barclays Current Account - Santander Paypal Account |
Unrestricted funds to nearest £ 119,384 84,564 10 12 606 , |
Restricted funds to nearest £ - - - - OK |
Endowment funds to nearest £ - - - |
|---|---|---|---|---|
| Total cash funds (agree balances with receipts and payments account(s)) 1 |
216,564 OK |
- OK 06/09/2022 |
B1 Cash funds
CCXX R1 accounts (SS)
Worksop Harriers & AC
Financial Report for Year Ending 31[st] December 2021
I have undertaken a review of the financial information as provided by the Treasurer for the year ended 31[st] December 2021.
I can confirm that the current bank account held at Barclayshas been fully reconciled as at the year end. Furthermore, after the year-end the balance of the PayPal account of £12.6k (Half Marathon income) has been received into the main Barclays account. This occurred during the month of January 2022.
The treasurer haskept good recordswhich is supported with documented evidence from committee members and other sections within the club.
The assets of the club have risen by £12.4k in the year andclose at £220.8k. These are summarised as follows: -
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Barclays Current a/c £119.4k
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Santander a/c £84.6k
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PayPala/c £12.6k
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Other Assets (Stock and Shares) £4.2k
The continued hard work and effort undertaken by the committee and the members hasonce again further consolidated the healthy financial position for the club. This is particularly satisfying after the pandemic and the effect of lockdowns.
I wish the club continued success for the future.
Graeme Murray ACMA
April 2022