## **Worksop Harriers & AC – Registered Charity Number – 1188378**
## **Trustee Annual Report for year ending 31[st] December, 2020**
This is the first Annual Report for Worksop Harriers & AC since becoming a Registered Charity on 6[th] March 2020.
Worksop Harriers was formed as an Athletics Club in 1949 and became a Charitable Incorporated Organisation (CIO) on 6[th] March 2020. This first year as a CIO has been one of the most extraordinary years since the formation of the Athletics Club. Only a few days after becoming a registered charity the UK went into ‘lockdown’ due to the Covid 19 pandemic. This completely disrupted everyone’s normal way of life and the way in which the Club was able to conduct its activities.
The effects of the pandemic soon began to take their toll within communities, with families suffering severe illness and, in some cases, bereavements. The objects of The Club are very much centred on health and recreation for all people at all levels, as extracted from its Constitution and shown below:-
## _**3. Objects**_
_The objects of the CIO are:_
i. _for the public benefit generally but with particular reference to the inhabitants of Worksop and its surrounding areas;_
ii. _to promote community participation in healthy recreation by providing (a) facilities for athletics including running and track & field and such other related sports capable of improving fitness and health, and; (b) coaching, competition and other services to support these activities;_
iii. _to provide and assist in the provision of facilities for sport, recreation and other leisure time occupation of such persons who have need for such facilities by reason of their youth, age, infirmity or disability, poverty or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving their conditions of life._
To ensure that the Club was able to maintain contacts with its membership, regular use was made of a Club Facebook page and several ‘zoom’ interactive quiz nights were held so that members could remain in contact and have enjoyable evenings.
Although normal regular group training sessions could not continue, Club Captain, Tom Shaw, identified several 5km ‘time trial’ trail running courses, so that members could run these courses, in their own time, within a set period, so that their times
could be recorded and a virtual competition established. Although club members could not run with others, they often saw team mates at a social distance, the social interaction being of great benefit during these difficult times.
Further, because of the potential financial hardship which was anticipated, club membership fees were suspended for the year and, although not a significant sum of money, this was much appreciated by many people, especially those who had multiple family members in the athletics club.
As a result of the Pandemic the Club was forced to cancel its main fund raising event of the year, the Worksop Halloween Half Marathon. Under normal circumstances, this would have attracted over 3000 runners and raised over £20,000 for our charity. An early decision was made on the cancellation which meant that no expenditure was incurred during the year.
The Club is hopeful that this will not be repeated and have scheduled this year’s event (the 39[th] running) to take place on 31[st] October 2021, with a reduced entry of 1500 runners, to comply with Covid 19 guidelines. Even with the reduction in numbers, it is expected that a small surplus will be achieved, in line with the clubs ongoing strategy.
The financial return for the year reflects the lack of activity during the period since registration.
Total income received during the period amounted to only £588. Of this £375 were donations received from other clubs collected at the Cross Country League pre lockdown, with the remaining £183 being subscriptions received from new members.
Total expenditure was £4,884. Of this, £1,470 was paid to England Athletics for members affiliation fees, £1,000 was a donation made from income received from the pre lockdown Cross Country League and £560 was a payment for junior training facilities.
£1,366 of club kit was purchased (much of this was still in ‘stock’ at the end of the year), with the remaining payments including the on-going costs for maintaining the club website and email address.
Overall, a deficit of £4,326 was recorded, resulting in a reduction in the Club’s General Reserves.
Peter Fendley
Trustee & Chair of Worksop Harriers & AC
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WORKSOP HARRIERS & ATHLETICS CLUB 1188378
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 06-Mar-20 31-Dec-20
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
- - - - -
Subcriptions 183 - - 183 -
- - - - -
Donations 375 - - 375 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
558 - - 558 -
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 558 - - 558 -
A3 Payments
- - - - -
Subscriptions to National Governing Body
1,470 - - 1,470 -
Training costs 560 - - 560 -
Competition costs 150 - - 150 -
Purchase of Club Kit 1,366 - - 1,366 -
Donation 1,000 - - 1,000 -
Web & email costs 312 - - 312 -
Other 26 - - 26 -
- - - -
Sub total [ 4,884 ] - - 4,884 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 4,884 - - 4,884 -
Net of receipts/(payments) - 4,326 - - - 4,326 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 208,467 - - 208,467 -
Cash funds this year end 204,141 - - 204,141 -
**----- End of picture text -----**
CCXX R1 accounts (SS)
25/10/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Shares - Lloyds Bank
Shares - National Grid
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Acc - Barclays
Current Acc - Santander
Current Acc - Yorkshire Bank
**Details**
**Details**
**Details**
Signature
PA Fendley
ML Hazlehurst|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**119,572**
**-**
**84,559**
**-**
**10**
**-**
**204,141**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**710**
**-**
**1593**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
PETER ANTONY FENDLEY
MARK LESLIE HAZLEHURST|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
25/10/2021
25/10/2021|
CCXX R2 accounts (SS)
25/10/2021
2