## **SIR JOHN PORT** ## **AND JOHN OSBORNE ALMSHOUSES** ## **ETWALL - DERBYSHIRE** ## **Registered C.I.O. Charity Number 1188360** ## **ANNUAL ACCOUNTS AND REPORTS** **Prepared on a Receipts and Payments Basis** ## **FOR THE YEAR ENDED** **31-Dec-2023** ## **PREPARED BY THE TREASURER ON BEHALF OF THE TRUSTEES** ## **INDEPENDENT EXAMINATION BY** **Mr. Paul Rayment** ## **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES** **Registered Charity Number 1188360** **ANNUAL RECEIPTS & PAYMENTS ACCOUNTS AND REPORTS** ## **FOR THE YEAR ENDED 31st DECEMBER 2023** ## **INDEX** |TRUSTEES ANNUAL REPORT:|Pages||| |---|---|---|---| |Legal and Administrative Information||1|| |Objectives, Activities and Achievements||2|| |Finance||3|| |Declaration||3|| |ACCOUNTING STATEMENTS|||| |End of Year Receipts and Payments Accounting Statement||4|| |Investments||5|| |Summary of Designated Reserves||5|| |Assets||5|| |Unrestricted Cyclic Maintenance Fund||6|| |Restricted Emergency Repair Fund||7|| |Restricted Sundial Re-Instatement Fund||8|| |NOTES TO THE ACCOUNTS|||| |Principal Accounting Policies||9|| |INDEPENDENT EXAMINER'S REPORT|Appendix||| |including:|||| |Respective Responsibilities of Trustees and Examiner|||| |Basis of Independent Examiner's Report|||| |and|||| |Independent Examiner's Statement|||| |**SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES**|||Page 1| |**Registered Charity Number 1188360**|||| ## **Legal and Administrative Information:** **Charity name: Sir John Port and John Osborne Almshouses** **Registered charity number: 1188360** **For the financial year beginning on** 01-Jan-2023 **and ending on** 31-Dec-2023 **Charity's principle address** 2 Hollies Court Egginton Road Etwall DERBYSHIRE DE65 6NP **Names of Charity Trustees: Representing** Mr B Sargent ( Chairman ) National Farmers' Union (until 27/04/23) **Advisors** Almshouse Association **Independent Examiner** Mr P Rayment Mrs A Faulkner - from 27/04/23 National Farmers' Union (from 27/04/23) Mrs J Newton Mr J Wilton Repton School Mr N B Ireland ( Treasurer ) Etwall Parish Council Mr B Payton - until 30/03/23 Etwall Parish Council Mr D Muller South Derbyshire District Council vacantDerbyshire County Council Mr A Gamon Mr W Skinner Clerk to the Trustees: Mrs H Simpkin Bankers: Caf Bank Ltd. 25, Kings Hill Avenue, West Malling, KENT, ME19 4JQ Virgin Money Plc: Jubilee House, Gosforth, Newcastle upon Tyne, NE3 4PL Investments: M&G Charity Multi Asset Fund M&G Securities Ltd, PO Box 9038, Chelmsford, CM99 2XF ## **Description of charities Governing Documents:** Governing documents: Charity No. 1188360 The Foundation Constitution of 5th March 2020. Objects of the Charity: Almshouses providing accommodation for vulnerable and elderly persons. Page 2 ## **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** ## **Objectives, Activities and Achievements** This Charity, now a CIO, continues to be a member of the Almshouse Association, managing a Grade 2* listed building, operating within Derbyshire, and whose objective is to provide independent living accommodation within its10 properties. The Trustees continue to aim to ensure, through good governance, that the aims and objectives of the Trust are achieved and fully comply with their duty, as described in section 17(5) of the Charities Act 2011, having due regard to the Charity Commission's public benefit when exercising any powers or duties. Work on the outstanding internal general maintenance and improvements to the properties continues, together with discussions, and selection of Architects to carry out next Quinnquennial Inspection held. This year saw the trustees say goodbye to one of our residents who had been with us for many years but we also welcomed three new residents, into three properties that changed occupants. This change of occupants did however provide the opportunity to undertake some of the improvements that are best undertaken when properties are empty. The residents have begun to reap the benefits of the installation of the secondary glazing and together with the freeze on level of Maintenance Contributions for this year, have thanked the Trustees for helping to reduce the effect of the large increase in cost of living that has affected all. After a slow process from the Charities bank in setting up new accounts to satisfy the Charity Commission, the old accounts are still in use, but expected to close early next year. Since gaining planning approval for the creation of a car parking area the Trustees are now seeking quotations for the first stages of the work, planned to begin in the new year. It is hoped that next year will see significant progress on this project. After further discussions with the residents, who have now decided a preference for 'Vouchers' in lieu of Christmas hampers, the vouchers were distributed by Trustees. Work began on updating the Charities Handbook with all trustees participating in deciding its format and content. This year has seen changes to the Trustees. Mr Payton who ceased to be a Parish Councillor decided to retire his trustee position, and Mr Sargent who having retired from Farming, introduced Mrs Anne Faulkner, another local Farmer who agreed to become a trustee and represent the National Farmers Union, with Mr Sargent agreeing to continue as a trustee. Mr Wilton our representative from Repton school announced he would be replaced shortly. Mr Payton was thanked by all fellow trustees for his 6 years as a trustee and the work he had undertaken during that time. RT AND Isterè HN BORNE ALMSH b•r 11883 Page 3 ha The Chority's AC￿Unts conllnu8 lo bo Pfep8rod on a Re¢eipts and Pay￿nts ba&s, and once again the Charity has rglained Ihg services of Mr. P8uI Rayment to examine them. With wDrfd unrest durlng 2022. continuing into 2023, th8 initial rosult causow a nett redudlon in th8 V81u• ol the Inv88tm•nls, 2023 evanlually saw interest ralgs Incr8886. turning18St yews loss of 3%10 a 98in of2%. However it is I￿7￿1n9 that from an Inv88tThnl ￿￿nI of viow, interest ratos towards Iho y•ar end bog8n lalling once agaln. 1118 •XP8Cted Ihai ne￿ yaar wll s•• 8 significant expondilure on th¢ Car Parklng r¢wiremenl and undèrtaking a$ a result of • Quinquènnial Inspectlon rep)rt. Th• Tru4tM• Mve •pprov•d Ihme Annual •ccounts and Report. 81gn*turn on behdf of Ihe Trust•es. Fdl nam• SA{￿y £AoGt£frfi Posltlon cAAlQMA￿ L) F Dat• 16 ts1£4 Page 4 **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Number 1188360** ## **End of Year R & P ACCOUNTING STATEMENT - Year ended 31st DECEMBER 2023** |**2022**
**RECEIPTS**
**2023**
**PAYMENTS**
301,219
313,955
36,822
Minus Payments
106,900
**£264,396**
Balance C/F at Dec 31st
**£207,055 End of Year ACCOUNTING STATEMENTS**
**continued- Year ended 31st DECEMBER 2023**
**£**
Gifts, Donations and other Voluntary Receipts
:
**£**
1,500
Expendable Endowment (from Repton School)
750
4,467
~~Donations~~
Receipts earned from Assets:
700
46**,**776
Maintenance Contributions
46**,**141
7**6**2
Allotment & Storage Hut Rents
Other Receipts
:
365
673
~~Bank Interest (less Cha~~rges)
1,603
0
Miscellaneous Receipts
0
**£54,178**
**TOTAL RECEIPTS:**
**£49,559**
Goods/Services provided to beneficiaries:
1,177
Communal Lighting
2,670
915
Charitable Activities
960
8 889
General Maintenance, Renewals and Servicing
8 200
1,5 0
Expenditure from CM Fund
6,000
6,894
Expenditure from ER Fund
Management and Administration:
71,459
2,166
Insurance
2,563
8,356
Clerk's Fee
11,637
1,070
SundryExpenses
1,449
~~13~~
Professional Expenses (Charity Incorporation)
Other Payments:
~~1,962~~
0
Donations
0
5,721
Costs against Sundials
0
60
Costs against Empty Properties
0
~~**£36,822**~~
**TOTAL PAYMENTS**
~~**£106,900**~~
247,041
Balance B/F @ Jan 1st
264,397
54,178
Plus Receipts
49,559
These cumulative funds are represented by:
34,154
Sum of CafCash accounts
22,154
131,793
Sum of CafGold accounts
85,896
~~98,449~~
Virgin account
~~99,005~~
~~**£264,397**~~
**Sub Total:**
~~**£207,055**~~
0
Less Unpresented Cheques
0
0
Plus Unbanked Receipts
0
**£264,397**
**TOTAL**
**£207,055**|**2022**||**RECEIPTS**|**RECEIPTS**|**RECEIPTS**||**2023**| |---|---|---|---|---|---|---|---| ||||||||**£**| |||




|**PAYMENTS**
Gifts, Donations and other Voluntary Receipts
:
Expendable Endowment (from Repton School)
~~Donations~~
Receipts earned from Assets:
Maintenance Contributions
Allotment & Storage Hut Rents
Other Receipts
:
~~Bank Interest (less Cha~~rges)
Miscellaneous Receipts
**TOTAL RECEIPTS:**
Goods/Services provided to beneficiaries:
Communal Lighting
Charitable Activities
General Maintenance, Renewals and Servicing
Expenditure from CM Fund
Expenditure from ER Fund
Management and Administration:
Insurance
Clerk's Fee
SundryExpenses
Professional Expenses (Charity Incorporation)
Other Payments:
Donations
Costs against Sundials
Costs against Empty Properties
**TOTAL PAYMENTS**
Balance B/F @ Jan 1st
Plus Receipts|||750
700
46**,**141
365
1,603
0
2,670
960
8 200
6,000
71,459
2,563
11,637|| |||||||**£49,559**
1,449
|| |||||||~~1,962~~
0
0
0|| ||||||||| |||||||~~**£106900**~~|| |||||||~~**,**~~
264,397
49,559|| |||||313,955
Minus Payments
106,900
C/F at Dec 31st
**£207,055 End of Year ACCOUNTING STATEMENTS**
**continued- Year ended 31st DECEMBER 2023**
These cumulative funds are represented by:
Sum of CafCash accounts
22,154
Sum of CafGold accounts
85,896
Virgin account
~~99,005~~
**Sub Total:**
~~**£207,055**~~
Less Unpresented Cheques
0
Plus Unbanked Receipts
0
**TOTAL**
**£207,055**|313,955
106,900
**End of Year ACCOUNTING STATEMENTS**||| |||||||313,955
106,900|| |||||||22,154
85,896
~~99005~~|| |||||||~~,~~
~~**£207055**~~|| |||||||~~**,**~~
0
0
**£207,055**|| ## **INVESTMENTS** 1543.893 Accumulation Shares held in the M&G Charity Multi Asset Fund **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES** Page 5 **Registered Charity Number 1188360** ||**2022**
161,651
At 1st January
6,010
Additions ( reinvested dividends )
0
Additional Investment ( Share purchases )
0
Shares sold ( Investment loss )
-(4,733)
Net Investment gain / ( loss )
~~**£162,928**~~
**At 31st December**|**2023**
162,928
6,605
0
0
3,510
**£173,044**| |---|---|---| |||| |||| ## **SUMMARY OF DESIGNATED RESERVES** After the completion of the Sundial Re-Instatement Fund, the Charity currently now has 2 Reserve Funds. |**2022**
As of 31st December these Funds account for the following
amounts from the total of the Charities available funds.
123,747
Cyclic Maintenance Fund (CMF)
110,333
Emergency Repair Fund (ERF)
2,180
Sundial Re-instatement Fund**FUND CLOSED**
**£236,261**
**TOTAL**amount of allocated funding:
**Market Value:**|**2023**
126,057
50,140
0
**£176,198**| |---|---| ## **ASSETS** Housing, Land & Buildings _**(Note 1(b) page 9)**_ Valuation as at 14/07/03 = £ 1.17M Note: These assets are not realizable. Valuation figures are for insurance purposes only. **UNRESTRICTED (CMF) FUND: Receipts & Payment Details** ## **CMF (Cyclic Maintenance Fund) -** ||**RECEIPTS**|| |---|---|---| |**2022**||**2023**| |**£**||**£**| |8,310|Agreed minimum transfer in|8,310| |0|Additional transfer in|0| **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES** Page 6 **Registered Charity Number 1188360** |||| |---|---|---| |||**£8,310**| |||| ||**PAYMENTS**|| |||0
6,000| |||**£6,000**| |||2,310
123,747| |||**£126,057**| **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES** Page 7 **Registered Charity Number 1188360** ## **End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2023** ## **RESTRICTED (ERF) FUND: Receipt & Payment Details** ## **ERF (Emergency Repair Fund) -** **----- Start of picture text -----**
RECEIPTS
2022 2023
£ £
6,120 Major Maintenance of various Properties 2,712
0 Preparations for Car Parking & Vehicle
5,080 Agreed minimum transfer in 5,080
Charging facilities
4,000 Additional Transfer In 4,0001,360
Purchase and Installation of Secondary
Window Units
£9,080£6,894 67,387
TOTAL RECEIPTS: £9,080
Fund Balance
TOTAL PAYMENTS:
2,186 £71,459
110,333
Surplus / (Deficit) for year
£112,519 -(62,379)
Fund total last year end
112,519
Fund total this year end
£50,140
PAYMENTS
**----- End of picture text -----**
## ERF (Extraordinary Repair Fund) - The Trustees shall establish and maintain a reserve fund, to be entitled Extraordinary Repair Fund, for the purpose of providing for the extraordinary repair, improvements or rebuilding of the Almshouses belonging to the Charity. ## **SUNDIAL RE-INSTATEMENT FUND: (restricted)** **This Fund, set up in 2019, is specifically intended for the re-instatement of 2 Sundials at the front of the Almshouses on Chimneys either side of the Pedimented Archway** ## **RECEIPTS** **2022 2023** **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES** Page 8 **Registered Charity Number 1188360** ## **End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2023** |**£**
40
Anonymous Donation
500
Donation from R & J Newton
500
Donation from Etwall Community Project
2,949
Grant from South Derbyshire District Council
478
Donation from Derbyshire Archaeological Society
~~**£4,467**~~
**TOTAL RECEIPTS:**
**PAYMENTS**
4,878
Balance of cost of Sundials
272
Plaque manufacture & fixing
542
Unveiling day expenses
**PROJECT COMPLETE - Remaining Funds**
**Transferred back to General Fund**
**£ 5,691**
**TOTAL PAYMENTS:**
**Fund Balance**
-(1,225)
Surplus / (Deficit) for year
3405
Fund total last year end
**Fund total this year end**
**FUND CLOSED**
**NOTES TO THE ACCOUNTS**
**£2,180**|**£**
40
Anonymous Donation
500
Donation from R & J Newton
500
Donation from Etwall Community Project
2,949
Grant from South Derbyshire District Council
478
Donation from Derbyshire Archaeological Society
~~**£4,467**~~
**TOTAL RECEIPTS:**
**PAYMENTS**
4,878
Balance of cost of Sundials
272
Plaque manufacture & fixing
542
Unveiling day expenses
**PROJECT COMPLETE - Remaining Funds**
**Transferred back to General Fund**
**£ 5,691**
**TOTAL PAYMENTS:**
**Fund Balance**
-(1,225)
Surplus / (Deficit) for year
3405
Fund total last year end
**Fund total this year end**
**FUND CLOSED**
**NOTES TO THE ACCOUNTS**
**£2,180**|**£**
40
Anonymous Donation
500
Donation from R & J Newton
500
Donation from Etwall Community Project
2,949
Grant from South Derbyshire District Council
478
Donation from Derbyshire Archaeological Society
~~**£4,467**~~
**TOTAL RECEIPTS:**
**PAYMENTS**
4,878
Balance of cost of Sundials
272
Plaque manufacture & fixing
542
Unveiling day expenses
**PROJECT COMPLETE - Remaining Funds**
**Transferred back to General Fund**
**£ 5,691**
**TOTAL PAYMENTS:**
**Fund Balance**
-(1,225)
Surplus / (Deficit) for year
3405
Fund total last year end
**Fund total this year end**
**FUND CLOSED**
**NOTES TO THE ACCOUNTS**
**£2,180**|**£**
0
0
0
0
0| |---|---|---|---| ||||**£0**| ||||| |||**PAYMENTS**|| ||||0
0
0
2,180| ||||**£2,180**| ||||-(2,180)
2,180| ||||**£0**| ||||| **1. ACCOUNTING POLICIES** **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES** Page 9 **Registered Charity Number 1188360** ## **(a) Basis of Accounting** The Trustees have chosen to prepare the accounts on a Receipts and Payments Basis ## **(b) Housing, Land and Buildings** Sir John Port and John Osborne Almshouses were constructed in the seventeenth century and there is no record of the original cost. The Housing Land and Buildings costs relates to improvements carried out since 1987, less a Housing Corporation grant, and a grant from English Heritage Historic Buildings and Movements Commission. Appendix: Indep•ndent examiner's roport to tho trustsos of the Slr John Port and John Osboume Almshouse Trust I report to the trustees on my examination of the accounts of the Sir John Port and John Osboume Almshouse Trust (Yhe Trusy) for the year ended 31 Decemb8r 2023. Re8pon8lbllltles and basls of report As the charity trustees of the Tnjst you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'th8 Act,). I report in respecl of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5llb) of the Act. Independent examlner'8 Statement I have completed my examination. I confirm that no material matters have come to my attentlon In connection with th& examination giving me cause to believe that in any mat8rial r8SP8Ct: 1. accounting records were not kept In respect of the Trust as required by sectlon 130 of the Act,. or 2. the accounts do not accord with those rewrds. I hav8 no concems and have come across no other matters in conn8Ction with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned.. Name: Paul lan Rayment Relevant professional qualification or membership of professional bodies (if any).. None Address: 4 Oaklands Road. Etwall, Derbyshlre DE65 6JJ Date: S.é.I