**SIR JOHN PORT** ## **AND JOHN OSBORNE ALMSHOUSES** ## **ETWALL - DERBYSHIRE** **( Registered Charity Number 214906 )** ## **and** **( Registered C.I.O. Charity Number 1188360 )** ## **ANNUAL ACCOUNTS AND REPORTS** **Prepared on a Receipts and Payments Basis** **FOR THE YEAR ENDED** **31-Dec-2022** **PREPARED BY THE TREASURER ON BEHALF OF THE TRUSTEES** ## **INDEPENDENT EXAMINATION BY** **Mr. Paul Rayment** **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Numbers 214906 and 1188360** **NOTE:- THE GENERAL VESTING DECLARATION, merging the assets of Unincorporated Charity No. 214906 with C.I.O. Charity 1188360 was made on September 12th 2022.** **THE FOLLOWING ANNUAL RECEIPTS & PAYMENTS ACCOUNTS AND REPORTS ARE THEREFORE APPLICABLE TO BOTH THESE CHARITIES** ## **ANNUAL RECEIPTS & PAYMENTS ACCOUNTS AND REPORTS** ## **FOR THE YEAR ENDED 31st DECEMBER 2022** ## **INDEX** |TRUSTEES ANNUAL REPORT:|Pages|| |---|---|---| |Legal and Administrative Information||1| |Objectives, Activities and Achievements||2| |Finance||3| |Declaration||3| |ACCOUNTING STATEMENTS||| |End of Year Receipts and Payments Accounting Statement||4| |Investments||5| |Summary of Designated Reserves||5| |Assets||5| |Unrestricted Cyclic Maintenance Fund||6| |Restricted Emergency Repair Fund||7| |Restricted Sundial Re-Instatement Fund||8| |NOTES TO THE ACCOUNTS||| |Principal Accounting Policies||9| |INDEPENDENT EXAMINER'S REPORT|Appendix|| |including:||| |Respective Responsibilities of Trustees and Examiner||| |Basis of Independent Examiner's Report||| |and||| |Independent Examiner's Statement||| **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Numbers 214906 and 1188360** Page 1 ## **Legal and Administrative Information:** **Charity name: Sir John Port and John Osborne Almshouses Registered charity numbers: 214906 1188360** ## **NOTE: Charity No. 214906 was dissolved on 30th March 2023.** **For the financial year beginning on** 01-Jan-2022 **and ending on** 31-Dec-2022 **Charity's principle address** 2 Hollies Court Egginton Road Etwall DERBYSHIRE DE65 6NP ## **Names of Charity Trustees:** **Appointing body: ( for Charity 214906 )** Mr B Sargent ( Chairman ) National Farmers' Union Mrs J Newton Repton School Mr J Wilton Repton School Mr N B Ireland ( Treasurer ) Etwall Parish Council Mr B Payton Etwall Parish Council Mr D Muller South Derbyshire District Council vacant Derbyshire County Council Mr A Gamon Co-opted by Appointed Trustees Mr W Skinner Co-opted by Appointed Trustees Clerk to the Trustees: Mrs H Simpkin Bankers: Caf Bank Ltd. 25, Kings Hill Avenue, West Malling, KENT, ME19 4JQ Virgin Money Plc: Jubilee House, Gosforth, Newcastle upon Tyne, NE3 4PL Investments: M&G Charity Multi Asset Fund M&G Securities Ltd, PO Box 9038, Chelmsford, CM99 2XF ## **Description of charities Govening Documents:** Governing documents: Charity No. 214906 Scheme of 13th April 1983 Charity No. 1188360 The Foundation Constitution of 5th March 2020. Objects of Charity 214906: To administer 10 Almshouses in the Village of Etwall known as Sir John Port and John Osborne Almshouses Objects of Charity 1188360: Almshouses providing accommodation for vulnerable and elderly persons. **Advisors** Almshouse Association **Independent Examiner** Mr P Rayment **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Numbers 214906 and 1188360** Page 2 ## **Objectives, Activities and Achievements** This Charity continues to be a member of the Almshouse Association, managing a Grade 2* listed building, operating within Derbyshire, and whose objective is to provide independent living accommodation within its 10 properties. The Trustees aim to ensure through good governance that the aims and objectives of the Trust are achieved, and fully comply with their duty, as described in section 17(5) of the Charities Act 2011, having due regard to the Charity Commission's public benefit when exercising any powers or duties. As Covid restrictions gradually receded, the task of catching up on the outstanding internal general maintenance and improvements to the properties began to take place, including further shower installations and kitchen improvements, although there was a constant need to be aware that the Almshouses were mainly occupied by 'vulnerable' residents. The Trustees agreed to offer a few hours of work a week to a student prepared to keep on top of some of the garden tidying tasks around the frontage of the properties. After completion of the work required to offer another property for use by a suitable occupant, the Trustees welcomed another new resident. The Charity continues its endeavour to make a positive difference to its beneficiaries by providing good quality housing at a cost below market level, and responding to personal needs wherever possible. The Trustees have continued the task of changing from its current status of an Unincorporated Charity to that of a C.I.O. (Charitable Incorporated Organisation), hampered, by multiple changes to the staff at the solicitors tasked with our project, coupled with problems relating to the registration of the transfer of the ownership of the Almshouses from the Unincorporated Charity to the C.I.O., (including the removal of an obsolete registered charge), and compounded by a lengthy delay on the part of the Land Registry caused by an exceptional backlog of work. The one task the solicitors carried out promptly, was to register the new C.I.O. with the Charity Commission before the Trustees were in a position to undertake the change, due to the rather slow progress made by the Charities Banks in ensuring the correct accounts were in place, resulting in a need to record no separate accounts for the C.I.O. for year 2021 and again for this year, 2022. The sudden and extremely large increases in Utility Bills, combined with the additional cost of living rise, led the Trustees to take the decision to freeze the level of Maintenance Contributions this year and further, to commit to the installation of secondary glazing in all the properties ASAP, a task that the Trustees had originally hoped could be installed in a number of stages, as the existing leaded windows and their individual shapes made this a task for a specialist installer. The installation of the sundials onto the chimneys progressed nicely and the planned dedication ceremony by the Chaplain of Repton School took place on a lovely sunny day in front of the public of Etwall, the Residents, Trustees, Chief Executive and members of the District Council, representatives of the organisations who had donated towards the cost the sundials, and the manufacturers, whilst being entertained by members of the John Port School Band, and by coinciding with the late Queen's Jubilee Celebrations had additional decorations for the residents, The Trustees have also agreed to begin the process of creating some off site parking, and after an initial discussion with planning officers, instructed architects to prepare the necessary plans including a Heritage Report, for submission to the local planning authority. After discussions with the residents regarding resuming the annual luncheon, the unanimous decision was that the preference was for the Xmas hampers, so the trustees agreed to continue with the hampers. HN ALMS P890 3 istered C 214W6 The Charity's aCC￿nts conb.nue to be wepared M a R￿￿pts Paywrts basis. and oncè again the Charity has r6tsin8d thg servi￿$ of Ntr. Pwl RaYTh￿l to oxamine them. though investments bon8frted fr(Mn 8 13% valuatth iTr7ease in 2021. that gain was not to b• repealed in 2022. With thg stock markets affecled by Ihe war fft Ukraing. Ihe valuatim of wr inve8tmen18 dropped significantly over thè 2nd and 3rd quartors. inlefesl ral•s roso Itxards th& of the year, a rocovory of •t¢￿￿ markéts bogan, th• gain8 in th• last quarter rn8n4￿ lo resuje tha invostments finally. at Ihe ond of tha year, rosulted in a slight 10.7%), inLTrase in valué ovw the year. thi¥ tjespite th8 rein¥estad divKl•nds 8howng an of almost 28% on1881 yow. Inter8st rate rises also lo Fyovidfr iffyoved ￿KurtS ￿ interest frcffi cal8￿k and Virgin f4t*ney amrts. Th• Tru•tw• hw• •pwov•d th•M Annu￿ 4¢eounts and Rwt SIgna￿rn bohaw of Ihg Tru$tOfr8. Full nam• É (4(41*1 Irjo po￿tIon CAAiorW o G OS-, éA3 Dat• 2il*lz **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Numbers 214906 and 1188360** Page 4 ## **End of Year R & P ACCOUNTING STATEMENT - Year ended 31st DECEMBER 2022** |**2021**
**£**

1,500
545

47,354
190

42
11
**£49,643**

626
798
2,579
0
3,341

2,006
7,744
675
0

0
2,000
0
**£19,769**
217,167
49,643
266,811
19,769
**£247,041**
67,522
81,328
98,191
**£247,041**
0
0|Gifts, Donations and other Voluntary Receipts
:
Expendable Endowment (from Repton School)
Donations / Grants towards Sundials
Receipts earned from Assets:
Maintenance Contributions
Allotment & Storage Hut Rents
Other Receipts
:
Bank Interest (less Charges)
Miscellaneous Receipts
**TOTAL RECEIPTS:**
Goods/Services provided to beneficiaries:
Communal Lighting
Charitable Activities
General Maintenance, Renewals and Servicing
Expenditure from CM Fund
Expenditure from ER Fund
Management and Administration:
Insurance
Clerk's Fee
Sundry Expenses
Professional Expenses (Charity Incorporation)
Other Payments:
Donations
Costs against Sundials
Costs against Empty Properties
**TOTAL PAYMENTS**
Balance B/F @ Jan 1st
Plus Receipts
Minus Payments
Balance C/F at Dec 31st
These cumulative funds are represented by:
CafCash account
CafGold account
Virgin account
**Sub Total:**
Less Unpresented Cheques
Plus Unbanked Receipts
**RECEIPTS**
**PAYMENTS**|**2022**
**£**
1,500
4,467
46,776
762
673
0|**2022**| |---|---|---|---| |||**£54,178**|| |||1,177
915
8,889
1,560
6,894
2,166
8,356
1,070
13
0
5,721
60|| |||**£36,822**|| |||247,041
54,178|| |||301,219
36,822|| |||**£264,397**|| |||34,154
131,793
98,449|| |||**£264,397**|| |||0
0|| **TOTAL** **£247,041** **£264,397** **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES** Page 5 **Registered Charity Numbers 214906 and 1188360** ## **End of Year ACCOUNTING STATEMENTS continued - Year ended 31st DECEMBER 2022** ## **INVESTMENTS** 1543.893 Accumulation Shares held in the M&G Charity Multi Asset Fund ## **Market Value:** |**2021**||**2022**| |---|---|---| |142,834|At 1st January|161,651| |4,703|Additions ( reinvested dividends )|6,010| |0|Additional Investment ( Share purchases )|0| |0|Shares sold ( Investment loss )|0| |14,114|Net Investment gain / ( loss )|-(4,733)| |**£161,651**|**At 31st December**|**£162,928**| ## **SUMMARY OF DESIGNATED RESERVES** The Charity currently has 3 Reserve Funds. |**2021**
|As of 31st December these Funds account for the following|**2022**| |---|---|---| ||amounts from the total of the Charities available funds.|| |116,997|Cyclic Maintenance Fund (CMF)|123,747| |108,147|Emergency Repair Fund (ERF)|110,333| |3,405|Sundial Re-instatement Fund|2,180| |**£228,549**|**TOTAL**amount of allocated funding:|**£236,261**| ## **ASSETS** Housing, Land & Buildings _**(Note 1(b) page 9)**_ Valuation as at 14/07/03 = £ 1.17M Note: These assets are not realizable. Valuation figures are for insurance purposes only. **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Numbers 214906 and 1188360** Page 6 ## **End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2022** ## **UNRESTRICTED (CMF) FUND: Receipts & Payment Details** ## **CMF (Cyclic Maintenance Fund) -** **----- Start of picture text -----**
RECEIPTS
2021 2022
£ £
8,310 Recommended minimum transfer in 8,310
0 Additional transfer in 0
£8,310 TOTAL RECEIPTS: £8,310
PAYMENTS
0 General Maintenance of various Properties 1,560
£ 0 TOTAL PAYMENTS: £1,560
Fund Balance
8,310 Surplus / (Deficit) for year 6,750
108,687 Fund total last year end 116,997
£116,997 Fund total this year end £123,747
**----- End of picture text -----**
## CMF (Cyclic Maintenance Fund) - The trustees may establish and maintain a reserve fund, to be entitled Cyclic Maintenance Fund, for the purpose of providing for those items of ordinary maintenance and repair of the Almshouses belonging to the Charity which recur at infrequent intervals. **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Numbers 214906 and 1188360** Page 7 ## **End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2022** ## **RESTRICTED (ERF) FUND: Receipt & Payment Details** ## **ERF (Emergency Repair Fund) -** **----- Start of picture text -----**
RECEIPTS
2021 2022
£ £
5,080 Recommended minimum transfer in 5,080.00
4,703 Additional Transfer In 4,000.00
£9,783 TOTAL RECEIPTS: £9,080.00
PAYMENTS
2,261 Major Maintenance of various Properties 6,120.00
Preparations for Car Parking &
1,080 774.00
Vehicle Charging facilities
£3,341 TOTAL PAYMENTS: £6,894.00
Fund Balance
6,441 Surplus / (Deficit) for year 2,186
101,706 Fund total last year end 108,147
£108,147 Fund total this year end £110,333
**----- End of picture text -----**
## ERF (Extraordinary Repair Fund) - The Trustees shall establish and maintain a reserve fund, to be entitled Extraordinary Repair Fund, for the purpose of providing for the extraordinary repair, improvements or rebuilding of the Almshouses belonging to the Charity. **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Numbers 214906 and 1188360** Page 8 **End of Year ACCOUNTING STATEMENTS - Year ended 31st DECEMBER 2022** ## **SUNDIAL RE-INSTATEMENT FUND: (restricted)** **This Fund, set up in 2019, is specifically intended for the re-instatement of 2 Sundials at the front of the Almshouses on Chimneys either side of the Pedimented Archway** ||**RECEIPTS**|||| |---|---|---|---|---| |**2021**||||**2022**| |**£**||||**£**| |45|Anonymous Donation|||40| |0|Donation from R & J Newton|||500| |500|Repton School - Sale of Goods|||0| |0|Donation from Etwall Community Project|||500| |0|Grant from South Derbyshire District Council|||2,949| ||Donation from Derbyshire Archaeological Society|||478| |**£545**|**TOTAL RECEIPTS:**|||**£4,467**| |||||| ||**PAYMENTS**|||| |2000|Deposit for Sundials|||0| |0|Balance of cost of Sundials|||4,878| |0|Plaque manufacture & fixing|||272| |0|Unveiling day expenses|||542| |**£ 2,000**|**TOTAL PAYMENTS:**|||**£5,691**| |**Fund Balance**||||| |-(1,455)|Surplus / (Deficit) for year|||-(1,225)| |4860|Fund total last year end|||3,405| |**£ 3,405**|**Fund total this year end**|||**£2,180**| **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES Registered Charity Numbers 214906 and 1188360** Page 9 # **NOTES TO THE ACCOUNTS** ## **1. ACCOUNTING POLICIES** ## **(a) Basis of Accounting** The Trustees have chosen to prepare the accounts on a Receipts and Payments Basis ## **(b) Housing, Land and Buildings** Sir John Port and John Osborne Almshouses were constructed in the seventeenth century and there is no record of the original cost. The Housing Land and Buildings costs relates to improvements carried out since 1987, less a Housing Corporation grant, and a grant from English Heritage Historic Buildings and Movements Commission. Ind•p•nd•nt ￿mIn•f* rwl toth• Inxts•s aeth• SlrJohn Port •nd J¢ Osbourn• Almshous• Tn I report to trust￿ C￿ my eXaMMa￿ ofthe aLXtyJrts ofth8 Sff John Pcrfi and Jthn 08boume Mmshwse Tn he Tru8f ibilits•s and ts￿16 of As the thanty trustee8 ol the Trust Y￿ we restNTht4e weparthn of the acr£Kdance the f*]uir￿¢nIs of Ihtr Chail*s Ao* 2011111* Adl. I report in resFrtt of my examin￿￿ ofthe Tmsfs att￿jftts eamed txrt 145 the 2011 Aca in caryirvJ ¢Jrt my exwnirwtKffi I have Ihe Cha ComMi￿On urbjèr aedJM 14 Oft￿ Ad. Ind•p•nd•nt •Mmln•r* stthm•nt I have ￿tleted my examination. I r￿fi￿n that ry) matwial mattws habp C¥Jme to my attenton in C*JMac*'on vmh Ihe examina1￿ me C￿8e to tel￿ that in ￿ material r8 1. ac£ounting recfjrds ￿ra not kept in r•8F•d of lh• TnJ8t ￿ rnryMre¢J ty aeCkn￿ 130 of the Art. or I hav• no concwn8 and h8v• como au08s no matters in ¢Xmn￿I￿ v*ilh th• examlnth.on lo attonthx ShO￿d bè drawn in thA rwrt in crfder to enabl8 a wopw underSta￿1n Name.. Paul lan R Rethanl rof88$￿81 ualffjrat￿ or mernber•hi ".No Addre58'. 4 Oaklands Rowj. Etwal, DE65 P￿J