## **SIR JOHN PORT** ## **AND JOHN OSBORNE ALMSHOUSES** **ETWALL - DERBYSHIRE** **( Registered Charity Number 214906 )** ## **ANNUAL ACCOUNTS AND REPORTS** **Prepared on a Receipts and Payments Basis** **FOR THE YEAR ENDED** **31-Dec-2021** **PREPARED BY THE TREASURER ON BEHALF OF THE TRUSTEES** **INDEPENDENT EXAMINATION BY** **Mr. Paul Rayment** ## **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 )** ## **ANNUAL RECEIPTS & PAYMENTS ACCOUNTS AND REPORTS** ## **FOR THE YEAR ENDED 31 DECEMBER 2021** ||**INDEX**||| |---|---|---|---| |||Pages|| |TRUSTEES ANNUAL REPORT:|||| |Legal and Administrative Information|||1| |Objectives, Activities and Achievements|||2| |Finance|||3| |Declaration|||3| |ACCOUNTING STATEMENTS|||| |End of Year Receipts and Payments Statement|||4| |Investments|||5| |Designated Reserves|||5| |Assets|||5| |Unrestricted Cyclic Maintenance Fund|||6| |Restricted Emergency Repair Fund|||7| |Restricted Sundial Re-Instatement Fund|||8| |NOTES TO THE ACCOUNTS|||| |Principal Accounting Policies|||9| |INDEPENDENT EXAMINER'S REPORT||Appendix|| |including:|||| |Respective Responsibilities of Trustees and Examiner|||| |Basis of Independent Examiner's Report|||| |and|||| |Independent Examiner's Statement|||| Page 1 **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 )** ## **Legal and Administrative Information:** **Charity name: Sir John Port and John Osborne Almshouses** **Registered charity number: 214906** **For the financial year beginning on** 01-Jan-2021 **and ending on** 31-Dec-2021 **Charity's principle address** 2 Hollies Court Egginton Road Etwall DERBYSHIRE DE65 6NP **Names of Charity Trustees: Appointing body:** Mr B Sargent ( Chairman ) National Farmers' Union Mrs J Newton Repton School Mr J Wilton Repton School Mr N B Ireland ( Treasurer ) Etwall Parish Council Mr B Payton Etwall Parish Council Mr D Muller South Derbyshire District Council vacant Derbyshire County Council Mr A Gamon Co-opted by Appointed Trustees Mr W Skinner Co-opted by Appointed Trustees Clerk to the Trustees: Mrs H Simpkin Bankers: Caf Bank Ltd. 25 Kings Hill Avenue, West Malling, KENT, ME19 4JQ Virgin Money Plc: Jubilee House, Gosforth, Newcastle upon Tyne, NE3 4PL Investments: M&G Charity Multi Asset Fund M & G Securities Ltd. PO Box 9038 Chelmsford CM99 2XF ## **Description of charity's trusts:** Governing document: Trust Deed of 13th April 1983 Objects of the charity: To administer 10 Almshouses in the Village of Etwall known as Sir John Port and John Osborne Almshouses **Advisors** **Independent Examiner** Almshouse Association Mr P Rayment Page 2 ## **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 )** ## **Objectives, Activities and Achievements** This Charity is a member of the Almshouse Association, managing a Grade 2* listed building, operating within Derbyshire, and whose objective is to provide independent living accommodation within its 10 properties. The Trustees aim to ensure through good governance that the aims and objectives of the Trust are achieved, and fully comply with their duty, as described in section 17(5) of the Charities Act 2011, having due regard to the Charity Commission's public benefit when exercising any powers or duties. Although the Trustees persevered with the tasks of general maintenance and improvements to the properties, Covid having a big influence in the speed at which this could be carried out, so much of the work was delayed and it was accepted that any targets would be difficult to achieve until Covid restrictions were relaxed. The Trustees welcomed a new resident after the work to refurbish the empty property was finally complete but unfortunately another resident decided to move away, the decision influenced partly by Covid. Once again the annual luncheon for the residents was not possible and was substituted with Christmas hampers, which residents appear to find preferable. The Charity is still continuing the change to being a CIO (Charity Incorporated Organisation), but has been let down by the speed of the solicitors in sorting out an issue which is preventing completion. The Charity continues its endeavour to make a positive difference to its beneficiaries by providing good quality housing at a cost below market level. Wherever possible the quality of the housing stock continues to be maintained from a list of tried and tested contractors, and by use of the 'Trusted Traders' listing provided by the County Council, whilst continuing to be sympathetic to the age and character of the building. The Charity also continues to strive to upgrade its properties as the opportunity arises, but as major improvements inevitably require a vacant property to achieve it, progress can be slow. The Trustees are very pleased with the support of the church clock making company to hold their price on the manufacture and installation of the replacement sundials, and towards the end of the year confirmed the work by paying a deposit.. As the Covid situation during the year once again prevented the village fundraising activities taking place, funding for this project is proving to be very slow in progressing. However an application for funding, made towards the end of the year to the District Council is looking hopeful. The Trustee body, unfortunately, still had no representative from the County Council. Towards the end of the year the Trustees began a review of how much of its Garden area was in use by the residents and how much could be offered to local residents as "cultivation plots", in order to assist with keeping the area tidy, in addition it was also agreed to consider an area which could be used as on-site parking to improve access for emergency services and overcome some of the problems of off-site parking for residents as off-site parking is at a premium, with pupils and staff of John Port School located next door. Page 3 EALM Number The Charitys actounts oJ)tlnuo to be pr8parnd on a R8c•lpts ar#J PayET￿ts ba$k8. arKI orK* agaln the Charity has rgtaln8d t￿ of Mr. Paul RayiT*M to eYArThne tr Ihough bank interest rata$ fell to an all tim hxv. r88ulttng In incowo frcrfn thls SOU￿ belr¥J1oss than 10% of that last year, and less than 6% of that in 2019, Ihe inveslnpnl divldènds sho**d ￿gnI[￿lI recovery. reall8lng 84% of the 2019 aw¥yJnL a 52% intreaso on L38t yèars Very fl9ure. Th8 final result lor the Invostment81$ that after ￿nVeSti￿3 the dividgnds thay are uJrronlly sIV￿l￿d a a 10% increas8 In value from lh8 we Covkl figure af Doc 2019 Tho Tru•l••* h•¥e appro%￿ th••• Annual Kcounts and R•porL 3lgnatur• on behalf of tho Twth8. Full name bf4zL- Posltlon CI4AI Lf-IApJ o Q T(IKJTh £ S D41• 19 **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 )** Page 4 **End of Year R & P ACCOUNTING STATEMENT - Year ended 31 DECEMBER 2021** |**2020**
**£**

1,500
0
1,000

47,178
465
196

0
**50,338**

724
835
6,945
0
11,293

1,956
7,180
1,397
1,795

0
0
425
**32,550**
199,757
50,338
250,096
32,550
217,546
37,786
81,320
98,061
**217,167**
0
0
**217,167**|Gifts, Donations and other Voluntary Receipts
:
Expendable Endowment (from Repton School)
Donations
Donations towards Sundials
Receipts earned from Assets:
Maintenance Contributions
Bank Interest (less charges)
Allotment & Storage Hut Rents
Other Receipts
:
Miscellaneous Receipts
**TOTAL RECEIPTS:**
Goods/Services provided to beneficiaries:
Communal Lighting
Charitable Activities
General Repairs, Renewals and Servicing
Expenditure from CM Fund
Expenditure from ER Fund
Management and Administration:
Insurance
Clerk's Fee
Sundry Expenses
Professional Expenses (Charity Incorporation)
Other Payments:
Donations
Costs against Sundials
Costs against Empty Properties
**TOTAL PAYMENTS**
Balance B/F @ Jan 1st
Plus Receipts
Minus Payments
Balance C/F at Dec 31st
These cumulative funds are represented by:
CafCash account
CafGold account
Virgin account
**Sub Total:**
Less Unpresented Cheques
Plus Unbanked Receipts
**TOTAL**
**RECEIPTS**
**PAYMENTS**|**2021**
**£**
1,500
0
545
47,354
42
190
11|**2021**| |---|---|---|---| |||**49,643**|| |||626
798
2,579
0
3,341
2,006
7,744
675
0
0
2,000
0|| |||**19,769**|| |||217,167
49,643|| |||266,811
19,769|| |||247,041|| |||67,522
81,328
98,191|| |||**247,041**|| |||0
0|| |||**247,041**|| Page 5 **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 ) End of Year ACCOUNTING STATEMENTS continued - Year ended 31 DECEMBER 2021** ## **INVESTMENTS** 1543.893 Accumulation Shares held in the M&G Charity Multi Asset Fund ## **Market Value:** ||**2020**
147,529
At 1st January
3,089
Additions ( reinvested dividends )
0
Additional Investment ( Share purchases )
0
Shares sold ( Investment loss )
-(7,784)
Net Investment gain / ( loss )
**£142,834**
**At 31st December**||**2021**
142,834
4,703
0
0
14,114| |---|---|---|---| ||||**£161,651**| ## **DESIGNATED RESERVES** The Charity currently has 3 Reserve Funds. ||**2020**
As of 31st December these Funds account for the following
amounts from the total of the Charities available funds.
108,687
Cyclic Maintenance Fund (CMF)
101,706
Emergency Repair Fund (ERF)
4,860
Sundial Re-instatement Fund
**£215,253**
**TOTAL**amount of allocated funding:||**2021**
116,997
108,147
3,405| |---|---|---|---| ||||**£228,549**| ## **ASSETS** Housing, Land & Buildings _**(Note 1(c) page 9)**_ Valuation as at 14/07/03 = £ 1.17M Note: These assets are not realizable. Valuation figures are for insurance purposes only. Page 6 **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 )** ## **End of Year ACCOUNTING STATEMENTS - Year ended 31 DECEMBER 2021** ## **UNRESTRICTED (CMF) FUND: Receipts & Payment Details** ## **CMF (Cyclic Maintenance Fund) -** **----- Start of picture text -----**
RECEIPTS
2020 2021
£ £
8,310 Recommended minimum transfer in 8,310
0 Additional transfer in 0
£8,310 TOTAL RECEIPTS: £8,310
PAYMENTS
0 Payments from Fund 0
£ 0 TOTAL PAYMENTS: £0
Fund Balance
8,310 Surplus / (Deficit) for year 8,310
100,377 Fund total last year end 108,687
£108,687 Fund total this year end £116,997
**----- End of picture text -----**
CMF (Cyclic Maintenance Fund) - The trustees may establish and maintain a reserve fund, to be entitled Cyclic Maintenance Fund, for the purpose of providing for those items of ordinary maintenance and repair of the Almshouses belonging to the Charity which recur at infrequent intervals. Page 7 **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 )** ## **End of Year ACCOUNTING STATEMENTS - Year ended 31 DECEMBER 2021** ## **RESTRICTED (ERF) FUND: Receipt & Payment Details** ## **ERF (Emergency Repair Fund) -** **----- Start of picture text -----**
RECEIPTS
2020 2021
£ £
5,080 Recommended minimum transfer in 5,080
3,089 Transfer In equivalent to Re Invested Share Dividend 4,703
0 Additional Transfer in 0
£8,169 TOTAL RECEIPTS: £9,783
PAYMENTS
11,293 Refurbishment of various Properties 2,261
Preparations for Car Parking &
1,080
Vehicle Charging facilities
£11,293 TOTAL PAYMENTS: £3,341
Fund Balance
-(3,124) Surplus / (Deficit) for year 6,441
104,830 Fund total last year end 101,706
£101,706 Fund total this year end £108,147
**----- End of picture text -----**
## ERF (Extraordinary Repair Fund) - The Trustees shall establish and maintain a reserve fund, to be entitled Extraordinary Repair Fund, for the purpose of providing for the extraordinary repair, improvements or rebuilding of the Almshouses belonging to the Charity. Page 8 **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 )** ## **End of Year ACCOUNTING STATEMENTS - Year ended 31 DECEMBER 2021** ## **SUNDIAL RE-INSTATEMENT FUND: (restricted)** **This Fund, set up in 2019, is specifically intended for the re-instatement of 2 Sundials at the front of the Almshouses on Chimneys either side of the Pedimented Archway** ||**RECEIPTS**||| |---|---|---|---| |**2020**|||**2021**| |**£**|||**£**| |2000|Transfer in||0| |0|Anonymous Donation||45| |0|Repton School - Sale of Goods||500| |500|Donation from Etwall Parish Council||0| |500|Donation from DCC (Cllr M Ford)||0| |£3,000|**TOTAL RECEIPTS:**||£545| ||||| ||**PAYMENTS**||| |0|Deposit for Sundials||2,000| |£ 0|**TOTAL PAYMENTS:**||£2,000| |**Fund Balance**|||| |3,000|Surplus / (Deficit) for year||-(1,455)| |1860|Fund total last year end||4,860| |**£ 4,860**|**Fund total this year end**||**£3,405**| Page 9 ## **SIR JOHN PORT AND JOHN OSBORNE ALMSHOUSES ( Registered Charity Number 214906 )** ## **NOTES TO THE ACCOUNTS** ## **1. ACCOUNTING POLICIES** ## **(a) Basis of Accounting** The Trustees have chosen to prepare the accounts on a Receipts and Payments Basis ## **(b) Housing, Land and Buildings** Sir John Port and John Osborne Almshouses were constructed in the seventeenth century and there is no record of the original cost. The Housing Land and Buildings costs relates to improvements carried out since 1987, less a Housing Corporation grant, and a grant from English Heritage Historic Buildings and Movements Commission. Appendix Independent •xamIne￿8 report to the tru8te•s of the Slr John Port and John O$bourne Alm8houso Trust I report to the trustees on my examination ￿ the accounts of the Sir John Port and John Osboume Almshouse Trust (Ihe Tfusf) for the year ended 31 December 2021. Re•pon8lbllltlH and bMt• of r•port As the charity trustees of the Trust you are rnsponsible for tho preparatson of the accounts in accordance wrth thè requirements ￿ the Chaiities Act 2011 (Ihe Act.). I report in respect of my examinatMM of the TTUSt's accounts carried out under s8¢tion 145 of the 2011 Act and in carrying out my examinabon I have followed all the applicable Directions giwjn by the Chaiity Commissiort under section 14515)(b) of the h Ind•p•nd•nt •x•mln•r'• •t•t•m•nt I have completed my examination. l confirni that no material mattèrs have come to my attention in connection with the examinatM)n mo causo to beliovo that in any material respect: 1. accounting record8 w•r• not kept in of the Trust 88 required by section 130 of the Act,. or 2. the accounts do not a¢e<>rd wilh those records. I have no concems and have come across r￿ other matters in connecbon wth the examination to which attention should bè drawn in Ihis r•port in order to enable a proper understsnding of thé accounts to bg reached. Signed: Q Name.. Paul lan Raymont Relevant professional qualffication or membership d yde88ional bodi88 (rf any).. None Address.. 4 0okland8 Road. ElwaN, Defbyshire DE65 8JJ Dato.. Zl. ¥.1