## **Trustees’ Annual Report for the period**
**From 1April 2020 Period start date To 30 March 2021 Period end date**
## **Charity name: MOUNT BURES VILLAGE HALL**
## **Charity registration number:1188329**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 Provision and maintenance of a
of the charity as set out Village Hall for the use of the
in its governing inhabitants of Mount Bures
document
Summary of the main Para 1.17 and Provision of activities for villagers;
1.19
activities in relation to Coffee Mornings, Yoga classes,
those purposes for the Pilates classes, dog training,
public benefit, in Village Social events. External
particular, the activities, hirings
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustees have had regard to
whether the trustees the guidance issued by The Charity
have had regard to the Commission on Public Benefit and
guidance issued by the have complied with it.
Charity Commission on
public benefit
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## **Additional information (optional)**
## You may choose to include further statements where relevant about:
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SORP reference
The Charity is not in a position to
Para 1.38 make grants
Policy on grant making
The Charity is not in a position to
Para 1.38 conduct social investment
Policy on social
investment including
program related
investment
Volunteers have ensured that the
Para 1.38 Village Hall is prepared and
Contribution made by cleaned for each activity, and
volunteers cleared up afterwards. They also
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help to organise and run the
Village Social events
Other -
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## **Achievements and Performance**
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SORP reference
This past year has been ebset with
COVID, which has reduced the use
of the Village Hall to only three
Summary of the main months activity. The Village Hall
Para 1.20
achievements of the Committee were deeply conscious
charity, identifying the of the risk of spreading the
difference the charity’s disease, and therefore closed
work has made to the down the Hall for all activities to
circumstances of its reflect lock down.
beneficiaries and any The Committee did stay in touch,
wider benefits to society by telephone, with the vulnerable
as a whole. members of the village to keep an
eye on them.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Due to COVID two Village Events
were cancelled with a consequent
Achievements against Para 1.41 loss of income and fun.
objectives set This period could not be used to
carry out refurbishment due to the
lockdown
There was very limited
opportunity to raise any income
Performance of due to COVID and lockdown, and
fundraising activities Para 1.41 income was therefore
against objectives set substantially reduced.
The Charity has no investments
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Income was significantly reduced
financial position at the by 40% whilst expenditure was
end of the period unchanged
Statement explaining the Para 1.22 The Charity holds £9498 in a bank
policy for holding account. This is held, principally,
reserves stating why they to pay for the legal costs of a new
are held lease
Amount of reserves held Para 1.22 £9,498.00
Reasons for holding zero Para 1.22
reserves -
Para 1.24 -
Details of fund materially
in deficit
Explanation of any Para 1.23 No. The issue of the new lease is
uncertainties about the proceeding, and by using the same
charity continuing as a solicitor as the owner we hope to
going concern reduce costs
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## **Additional information (optional)**
You may choose to include further statements where relevant about: **Village events, routine classes and external hirings** The charity’s principal sources of funds Para 1.47 (including any fundraising) **N.A.** Investment policy and objectives including any Para 1.46 social investment policy adopted **A lack of interest in Community activities, leading to a lack of use.** A description of the Para 1.46 **Finding additional Trustees** principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s CIO ( Foundation Structure)
trusts:
Type of governing Para 1.25 CIO ( Foundation Structure)
document
(trust deed, royal charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 An appeal is put out to village
methods including details members by the Trustees asking
of any constitutional for them to join the Trustees for a
provisions e.g. election to limited period of time.
post or name of any
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Trustees are referred to the the
Charity Commission`s Guide
Policies and procedures forTrustees.
adopted for the induction Para 1.51 They also attend meetings as an
and training of trustees observer.
N.A.
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
N.A.
Relationship with any Para 1.51
related parties
N.A.
Other
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## **Reference and Administrative details**
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Charity name Mount Bures Village Hall
-
Other name the charity
uses
Registered charity 1188329
number
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Charity’s principal Mount Bures Village Hall Broomfield Cottage, Hall
address Road, Mount Bures, Bures, Suffolk, CO8 5AJ
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**Names of the charity trustees who manage the charity**
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Dates acted if not for
Trustee name Office (if any)
whole year
1 Paul Douglas Street Chairperson -
2 Pamela Ann Hailes Member -
3 Richard Charles Gould Secretary -
Andrew George Member -
4
Colchester
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** -
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
-
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## **Funds held as custodian trustees on behalf of others**
- Description of the assets held in this capacity - Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects - Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**-**
## **Name of chief executive or names of senior staff members (Optional information)**
-
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**-**
## **Other optional information**
**-**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** R C GOULD **Full name(s)** Richard Charles Gould **Position (eg Secretary, Chair, etc)** Secretary **Date** 01/26/22
## **Mount Bures Village Hall Management Committee Annual Accounts Summary - 2020**
## **Mount Bures Village Hall Management Committee Annual Accounts Summary - 2019**
||**INCOME**||||||**INCOME**|||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|Hall Hire|Mount Bures Parish Council|£|-
|||Hall Hire|Mount Bures Parish Council|£|-
|||
||Connections / Harvest Supper|£|-
||||Connections / Harvest Supper|£|290.00
|||
||Dog Training|£|410.00
||||Dog Training|£|775.00
|||
||Pilates|£|50.00
||||Pilates|£|-
|||
||CBC - Elections|£|300.00
||||CBC - Elections|£|600.00
|||
||Other Hire|£|210.00
|£|970.00
||Other Hire|£|235.00
|£|1,900.00
|
|Donations|Mount Bures Church Fund + Misc.|||£|-
|Donations|Mount Bures Church Fund + Misc.|||£|280.00
|
|Fund Raising|Bingo Night 25/01/20|||£|1,011.63
|Fund Raising|Bingo Night 16/03/19|||£|1,055.43
|
|Misc.|Other|||£|-
|Misc.|Other|||£|-
|
||**TOTAL INCOME**|**£**|||**1,981.63**
||**TOTAL INCOME**|**£**|||**3,235.43**
|
||**EXPENDITURE**||||||**EXPENDITURE**|||||
||Electricity|£|387.00
||||Electricity|£|110.00
|||
||CBC - Sewage Treatment|£|284.12
||||CBC - Sewage Treatment|£|284.12
|||
||RCCE Annual Membership|£|-
||||RCCE Annual Membership|£|60.00
|||
||CBC Licence Fees|£|70.00
||||CBC Licence Fees|£|70.00
|||
||Protect & Detect|£|-
||||Protect & Detect|£|83.10
|||
||Premises Insurance|£|-
||||Premises Insurance|£|500.00
|||
||Cleaning|£|180.00
||||Cleaning|£|-
|||
||Repairs / Maintenance|£|388.50
||||Repairs / Maintenance|£|-
|||
||Other|£|-
||||Other|£|21.50
|||
||**TOTAL EXPENDITURE**|**£**|||**1,309.62**
||**TOTAL EXPENDITURE**|**£**|||**1,128.72**
|
|||||||||||||
||**2020 PROFIT / LOSS**|**£**|||**672.01**
||**2019 PROFIT / LOSS**|**£**|||**2,106.71**
|