Charity Registration Number 1188313 Trustee’s Annual Report, Year Ending 31 August 2021 ## Ceredigion Circuit Registered address: St Paul Methodist Centre, Queens Road, Aberystwyth, SY23 2NN www.ceredigionmethodists.org.uk ## Objectives and Activities The Ceredigion Circuit is part of the Wales Synod in the Methodist Church in Britain. The Circuit supports the mission and outreach of Methodist Churches and communities in Aberystwyth, Lampeter and the surrounding area. As part of the Methodist Church in Great Britain, we are governed by the Deed of Union (1932) and Methodist Church Act (1976), adopted 20 Sep 1932 as amended by statutory instrument dated 14 Jun 2017. These documents include the charitable objectives: “The purposes of the Methodist Church are and shall be deemed to have been since the date of the Union the advancement of: - (A) the Christian Faith in accordance with the doctrinal standards and the discipline of the Methodist Church; - (B) any charitable purpose for the time being of any Connexional, District, Circuit, Local or other organisation of the Methodist Church; - (C) any charitable purpose for the time being of any society or institution subsidiary or ancillary to the Methodist Church; - (D) any purpose for the time being of any charity being a charity subsidiary or ancillary to the Methodist Church.” For the Ceredigion Circuit, our mission statement is “To have a living relationship with God through worship, to encourage one another to grow as Christians, to live the Good News of Jesus and to share God's unconditional love for everyone.” Working with the churches in the Circuit, this includes the following benefits for the public: - Providing public worship, led by ordained preachers and lay preachers in the Circuit. - Being available for marriages, christenings, and funerals, by arrangement. - Running church groups that welcome people from the community to join in as they feel able, including prayer groups, Bible study, a Pay as you Feel café, coffee mornings, art groups. - Making church buildings available for community, charity and commercial letting. 1 ## Achievements and Performance The Circuit has worked to provide opportunities for worship, prayer, and Bible study throughout the pandemic. During 2020 to 2021, this included the provision of weekly online services on YouTube, investing in some equipment to support this work. There have also online Bible study meetings and prayer meetings on Zoom. The Circuit coordinates the preaching rota for services and the meetings to support the ordained and local preachers. This has continued throughout the period for online services and, when conditions allowed, in-person services in the two churches. The Circuit is continuing to provide online services for those who are unable to join the in-person services. ## Financial Review The Ceredigion Circuit is responsible for the Manses, which are properties for our stationed Ministers, that is a Minister who is placed by the Methodist Church to work in our Circuit. Up until August 2020, we had two stationed Ministers. We had a property in Aberystwyth and a property in Lampeter. From September 2020, we moved to only having one stationed Minister. The Circuit took the decision to sell our two existing Manses and buy a new Manse to replace them. This allowed us to purchase a Manse that met the updated guidance from the Methodist Church. During 2020-2021, a new property was purchased in Aberystwyth and the existing property in Aberystwyth was sold. In 2021-2022, the property in Lampeter was sold. The proceeds of the sales covered the purchase of the new Manse and left money in our reserve from 2022 onwards. Our accounts are prepared on a Receipts and Payments basis and are independently examined. The report for 2020-2021 is at the end of this report. As of 31[st] August 2021, the Circuit had receipts of £145,712 and payments of £121,359, with total funds remaining of £97,256. The total funds remaining represent 80% of the payments for 2020-2021. The reserves policy is to keep sufficient funds for up to 50% of our expenditure. The position as of 31[st] August 2021 is higher than that. It reflects that we are partway through a transition of property and the funding that we receive for stationed ministers. As we complete that transition period, we are looking again at our reserves and the relevant amount to retain. The Circuit has one part-time member of staff, which is a Circuit PA. The person helps to support the work of the Superintendent Minister. Structure, Governance and Management The Circuit’s governance is established by policies from the Methodist Church of Great Britain. The Circuit has a leadership team, comprised of the Chair (Superintendent minister), Treasurer, Circuit Stewards and Meeting Secretary. All of the leadership team are trustees. 2 The leadership team oversees general mana8ement of the Clrcuit and it is responsible to the Circuit Meeting Iwhlch includes )11 trustees). The arcult Meetlng occurs in the Autumn and Spring as a minimum for formal dedslon maklng. (Xher Clrcuit Meetings a￿ arranged when approprlate. Trustees Our typical time to change roles in the Circuit is late August and Early September. Those changes are recorded at the Circuit Meetin8 in September. Rerfd Fellcity Jane Jepson.Randall Itrustee and Chair from September 20211 Rev'd Margaret Presdee (Chalr up to August 2021, stepped dovm in September 20211 Re¢d Davld Jone5 R￿d Peter Edwin Barber Rev'd Phillip Alun Poynor Ann Price IS3fe8uarding Seuetary. stepped down In September 20211 Arnold Smith Charlene Mary Crampin ISafe8uafdin8 secretary. started In September 20211 David Henry Crimes Istsrted in september 20211 David Sherwood Dionne SheThYood IciTcur¢ Steward) Elizabeth Edwards Glyn jenkins (Property Steward) Heather Jones (stepped down in September 20211 Heather Phlllips Hilary Ashton (stepped down in September 20211 Jèan Millest-8aker lulla Ann Christlne Jenkins Kathryn Anne Wri8ht (started In September 20211 Lavlna Porter Icircuit Steward) Michael Jonathan G¢)odlng (started In September 20211 Neil Taylor (Treasurer) Rachel Mary Poynor (started in September 20211 Roger Smith (Circuit Steward? Ruth Flatman (Circuit Steward) Susan Peterson (started in September 20211 Declarations The trustees declare that they have approved the trustees, rewrt above. Signed on behalf of the charIt￿S trustees Signature:........ Full name.. Re¢d Fellcityjane Jepson-Randall Position.. Chair Date: 29, June 2022 CIRCUIT RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Ceredl lon Crcuit FOR THE YEAR ENDED 31 AUGUST 2021 Wa￿S S nod Dlstrict Circuit no 02-OGt Roglstar8d Charlty - Charlty Reglstratlon number 1188313 If not a reglstered charty Her Maiesty'$ Revenu• and Customs Glft Ald number (The HMRC numbgr is equiv*nt lo a registered charty number In terms of evklenc8 of charttablg Status and may bg Used to give lo (lonors or grant funders wishirKJ to Sg8 8VKlen¢e of the organisat(on's Charitab￿ status. Melhodlst charIt￿S in England and Wales that are not reglstered charftles are 8XC8pled from regL8tratbn under Statuknry Instrument 2014 No.242 } Mlnisters.. Rev'd Marty. Presdee Rev'd Peter Barber.(Sup.ernumerary.)......................................... Circuit Stewards.. Lavlna Porter DK)nne Sherwi)od Rulh Flatman Treasurer.. Ng1 Ta lor 1crfl ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 Cèr•di Clrcult Un- restrlcted ¢lrGult Model Restrlth FutK* Trust F￿d Totsls last ar SECTION A Tolalg th18 yoar RECEIPTS A8888smgntlShare 74.658 a3 a4 rtal recei Is Bank and CFB Inletesl and Investmnl Incom 24.150 29 65 94 162 a5 Grants 31,900 39.060 39,334 7,588 Other receipts TOTAL RECEIPTS 87 145 647 65 14 712 a8 142 359 SECTION B b1 b2 PAYMENTS StIP8nds. salarb8. NIC, Pensh)n and travel costs b3 Manse Costs 33,443 8,139 b4 Admini5trdtb)n 81c 2.899 2.462 b5 strict As8e$$menl b6 b7 Gran18 & donalknns 900 900 b8 Other ayments TOTAL PAYMENTS 9,375 39 ,414 121 359 b9 121 320 39 118812 SECTION C NET RECEIPTSIPAYMENTS FOR THE YEAR c1 a7&9 24.327 26 Tot81 fund5 brou hi forward from last ear ¢3 Sub totsl c1+c2 26 Transfors and ustTn8nts ¢7 TOTAL FUNDS AT END OF YeAR ¢3+c4 26 ¢8 ¢6 SECTION D FOR INFORMAnoN ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS the$• amounts should not be In¢lud•d In totsl r9¢01 ments above) d1 Balanc& brou hl forward from last ar d2 Offerin sIGK18 - recewed for extemal o 2nisations d3 OfferfngslGWt8 - passed lo &xtemal o BALANCE STILL TO BE PAID dl+d2-d3 ani5ath)ns d4 201SClr(thR a)d P￿# on FCIRt nON REP ftnNG TO E¢nON E Summary olknarcurtgwounts forthg yeei e￿ed31 Augu912021 Ini@rnal r9pwt1rylD￿gC1lr￿l￿￿efjDg. rththalthgfurtholan 0rg8nbsothJnMwbJ MrMal￿ be Rt&trkW unb88 bocjearlyshtrwn Ihat Ihty couW be lAd￿￿tpUTP080. Thi¥ ￿5lbeCOm￿l￿thd to £rr￿é •tthggrw4 re￿iP1S pay￿￿5 totsb of the ryrcuit. If uras8 WAceth lh9Ac¢rL￿1u lhr86h￿d of£250nOO, Ihenthe Acci￿￿ meltrtsloldccourli ANDADIFFERENf FORM mu$t b&U8ed lorwiltsaccwnts (see ktthdtsiw6b&fftèl. Pkne rÈlgrlll thèguld8nce not•s tren¥ts8 bEtWeenlheQrcurt INTERNAL QRGANISAnON8 NalRgcèlpt Pa rnenis oponi buknc•s Ad bJl8n¢•s Sub loialofintèmal OtganNUonsfvnds 121 Clrcult4ccriJnts Itots frorn pDy• 2-1otsl* CT c6 56 TOTALCASHFUNOS HELD BYcift¢vrr 145 713 72.903 97156 Jh¢pl ￿ne￿I98￿ and b￿ng the toloL4toN¥a TOTAL Re¢Eiprs YOTALPAYMEtITS SECnON F OPWING BALANCES CLOSING BWINCES CIRCUIT-CABH FUN￿ HELDwt31 Au Cath h h•r*J 8*nk CuTh&nlAccount 30.259 25 25 8ank DD Con￿lF￿•￿¢ty 20.293 52.431 19.374 19.400 Otherfund6 SUB TOTAL 72.903 97.256 TotslfuThdÈtr•kl by IDiom410ryonkntrJnsOhtsdothg TOTAL CASH FUNDS HELD BY ¢JR¢urr 72.903 97.256 8ECTrON G OTHERASSET8 and LI￿llME￿ u4l2ft21 Inv•ylM&nIslhc￿￿* Endowmonisl OlhpiA8Wts Loan f4 Funds at Boa tfj lfflth¢oontyCn Fundsh&frJ atTrustDosforM?Ih¢dlst ChU￿h 1 Inthdo BnyolherIThvo￿Thn1￿l￿1 ebThnlolThlCP actwnts huertpd kn lh8 151 Name of Circuit.. Ceredigion No.. 2110 Declarations and Scrutiny I confirm thatlhese Re￿Ipt and Paym8nt based accounts for the yearto 31 August 2021 have been prepared from the records of the Circuit and that they include all fvnds under the control of the Circuit meeting. Signature oflreasurer.................... Date... Name and addressoftreasurer.. Neil Taylor.............................................. 9 Plas Yr Afon, Trefechan, Aberystwyth, Ceredigion Post Code: SY23 1 DD Presgntatlon to the Clrcult meetlng I confirm that the annu81 reportand accounts for the year ended 31 August 2021 weremill be. 31/3/.202Z presented to the Circuit meetlng held on . Signature of the Chair of the meeting Name ofthe Chair ofthe meeting .. Date..R.i/8 / 22 Independent Examiner's Report to the Trustees of the Ceredigion Circuit Charlty Number: 1188313 Responsibllltles and basis of report I reportto the trus188s on my examination ofthe accounts oflhe C8r8dlgion Circuit for the year end8d 31 August 2021 set out on pages 1 to 3 As the Circuit's trustees. you are responslble for the preparation of the accounts In accordance with the requirements ofthe Chariti8s Act 2011 ('the Acv). I r8POrt in r8spe¢l of my examination oflhe Circuiys accounls carried out under sèction 145 ofthe Actand, in carrying out my examSnation, I have followed all the applicable Directions given by the Charity Commisslon under Section 14515){bl of the Act. delete or clrc16 a8 appropriate 2015CIr￿1R p￿1* 1d1 Name of Circuit: Ceredigion No.. 2110 Indepondont Examlnar's Statement I have completed my examination. I confirm thal no material matters have come to my attenljon In connection with the examination (oth8r than that disclosed below") which give me cause to believe that in, any material respect thè accounting r8cords were not kepl in accordance with section 130 ofthe Act- or I have no concems and have come across no other matters in conn8ction with thé examination to which ailention should be drawn in this report In ord6r to enable a proper understanding of the 8ccounts lo be reached. I I￿￿/have not. obtained independent verlflcatlon ofall Investrnents with the Trustees frjr Methodist Church Purposes or held in other trusis, bank balances and funds at the Central Finance Board of tho Methodlst Church whieh are individually in 8xc8ss of £10,000 {ten thousand pounds) at the balance sheet dale. Signature of indep6ndentexaminer Name ofind8P8ndentexaminer ..QoÉa¢.I IC)trl G.ow4. F: L. Relevant professional qualification ofindep8ndentexamingr ..F.oA....QI...Q...&...a.:.4V. Name offirm (Whe￿ appropriatel .[.0￿oiS .csQl*...Lw.￿££X....￿oO￿.￿ri Address Postcode Date deleto or clrcla as appropriate S8p-21 kl)15CIT(¥JEtR an0P.￿S st Ceredigion Circuit • Accounts for year ending 31 August 2021 Notes to the Accounts Format of the accounts The accounts have been prepared on a Receipts and Payments basis. Reserves Policy The Circult's Reserves Policy is that it should an amount that is approximately equal to six- months of expenditure. Following guidance from the District Finance Officer in 2017, the Circuit meeting agreed that it would be willing to lower the Reserves Policy in order to release funds for use. The reserves at year end on 31 August 2020 were £97,256, with a total expenditure of £121,359. This Is more than needed for the Reserves Policy. This is partly a consequence of the sale of the Penparcau building that was reported in the previous set of accounts. The reserve will be examined again when we have completed the sales of the two manses, which is expected to be in 2021122. Assessment from the churches The Circuit has received payments from the two churche5 in the circuit. 202012021 59,791 12,556 201912020 58,125 13,000 St Paul's Methodist Church, Abery5twyth St Thomas, Methodist Church, Lam eter The assessments for 2020-21 were adjusted to pass on benefit of reduced contribution to Synod Wales due to the pandemic. District grants The circuit received money from Synod Cymru that is approximately 1.5 times a basic stipend. There was no increase in 201912020. This is paid in respect of the Circuit's work in Welsh speaking chapels and is received in quarterly payments. Only 3 payments were made during the year as the work with the Welsh Speaking Circuit ended in August 2021. There 15 an annual grant of £4,000 from Wales Synod to contribute towards our activities with students in the Circuit. Manse at l Bryn Ardwyn The circuit purchased a new manse in Aberystwyth. A bridging loan was taken out to cover the purchase whilst the other two manses were sold. Manse Wesley The Manse Wesley building in Abery5kn￿yth was sold in summer 2021, The proceeds from the sale were used to reduce the balance of the bridging loan.