**Charity number: 1188309**
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **UNAUDITED**
**TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **CONTENTS**
||Page|
|---|---|
|**Reference and Administrative Details of the Charity, its Trustees and Advisers**|1|
|**Trustees' Report**|2 - 7|
|**Independent Examiner's Report**|8 - 9|
|**Statement of Financial Activities**|10|
|**Balance Sheet**|11|
|**Notes to the Financial Statements**|12 - 26|
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2025**
## **Trustees**
Adrian Brown, Water and Solar Projects Gillian Barber, Medical projects Richard Davies, Fundraising and Website Coordinator Colin Gardner, Treasurer Eileen Eggington, Project Officer Julie Lupton, Secretary and Supporters' Database Margaret Campbell, Publicity and Safeguarding Martin Herrick, Chairman & Medical Projects Felicity Shoesmith XX, Trustee with dispensation
## **Charity registered number**
1188309
## **Principal office**
The Cottage 72 North Street Biddenden Kent TN27 8AS www.malawimacs.org
## **Accountants**
Venthams Chartered Accountants Millhouse 32 - 38 East Street Rochford Essex SS4 1DB
## **Bankers**
Barclays Bank Leicester LE87 2BB
Page 1
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025**
The Trustees present their annual report together with the financial statements of the charity for the year 1 April 2024 to 31 March 2025.
## **Objectives and activities**
## **a. Policies and objectives**
The main objective of the charity is to promote any charitable purpose in Malawi, including the advancement of education, the relief of poverty, sickness and distress, the preservation and protection of health and the advancement of Christian religion particularly by supporting the pastoral work of churches and the support of charitable Christian institutions in that country.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
## **b. Activities undertaken to achieve objectives**
Individuals and organisations are invited to donate to a General Fund which can be used for any charitable purpose in Malawi. If requested, donations can go to specific categories e.g. Education, Health, Community projects, Church support and Women's projects. MACS supports local groups and organisations but not individuals. The majority of requests for help come via the Anglican Dioceses in Malawi.
MACS builds and repairs classrooms and teachers' houses. The charity makes grants to hospitals and health centres for improvements to existing facilities and the building of staff houses. School children particularly girls are assisted in their education by funding school fees. MACS funds the repair and upgrading of clergy houses and the installation of roofs on well-built churches. Women's training groups can apply for funds. MACS assists in both water and solar projects, including the installation of boreholes, the improvement of water systems, and the supply of solar power and batteries to schools and health clinics.
## **c. Main activities undertaken to further the charity's purposes for the public benefit**
The trustees have referred to the Charity Commission's guidance on reporting on public benefit when reviewing our aims and objectives and planning activities. We work with the church and other Christian organisations in Malawi whose support is available to everyone in Malawi irrespective of their race, religion or nationality and the trustees have ensured that the activities undertaken will contribute to the aims and objectives of the charity. The trustees are therefore confident that the charity meets the public benefit requirements.
Page 2
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025**
## **Achievements and performance**
## **a. Governance**
**1. Meetings** : Trustees consider applications from Malawi, approve new projects, allocate funds, monitor ongoing projects, review policies, address issues of strategy and ensure that MACS is compliant with Charity Commission requirements. We meet 6 times each year with 3 meetings on Zoom and 3 meetings in person. By holding meetings virtually we have halved our annual meeting costs. However, it is still important to meet up every few months in person. In addition, the Annual Supporters’ Day was held on Zoom in September 2024 to update our supporters on the progress and challenges of MACS and to consider ways to develop the charity.
**2. Trustee** s: During the year ending March 31st 2025 there were no changes to the trustees. We currently have 10 trustees with two vacancies. As trustees have specified terms of office (renewable), we are aware of the need for succession planning and are on the lookout for potential new trustees with the relevant skills.
**3. Communications with supporter** s: Margaret Campbell once again produced two excellent and informative newsletters which went out in August 2024 and February 2025. These newsletters, always appreciated by our supporters, generally result in some additional donations. The Website continues to be run by Richard Davies and updated on a regular basis. A decision has been taken to create a new website which will be more user friendly. We have not made use of Twitter or Facebook as most trustees are not familiar with these.
**4. Annual Appeal** : once again, trustees did not adopt an annual appeal. This was because we are happy to have income for General Funds to be allocated according to demand and need.
**5. Annual Gift Lis** t: instead of producing a Gift List which, in the past, has been difficult to administer, we produced an appeal for funds for specific areas such as books, mattresses, bicycles and school fees. This did not prove particularly popular. We do not consider ourselves to be a large enough charity to administer a Gift List such as larger charities offer.
**6. GDPR complianc** e: We continually update our list of all supporters and those who receive publications either by email or post. The MACS privacy policy is available on our website and is reviewed annually.
**7. Safeguarding** : Margaret Campbell remains our Safeguarding Trustee. Our Safeguarding policies and procedures are updated and adopted annually, in line with Charity Commission regulations. All trustees visiting Malawi are now required to have a Disclosure and Barring certificate as well as safeguarding references. Jointly with the wider Anglican Communion we have continued to encourage the church in Malawi to introduce robust Safeguarding practices. We have now seen evidence of this in each Diocese. Schools in Malawi have now shared copies of their safeguarding policies with MACS. When trustees visit Malawi, they actively check for evidence of Safeguarding policies and procedures being in place.
**8. Remuneration of trustees’ expenses** : Trustees may claim travel expenses to MACS meetings on an annual basis. Visits to Malawi are in line with current agreed policy. During the year the project officer was accompanied on her annual trip by Felicity Shoesmith and Gillian Barber. Details of all claims appear in the Annual financial report.
Page 3
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025**
## **Achievements and performance (continued)**
## **b. Projects**
**1. Applications** : During the past year a total of £92,378 was granted to new projects. With funds available for the building of classroom blocks, we have been able to continue with a significant building programme in both the Diocese of Upper Shire and the Diocese of Lake Malawi. We have, however, not received many applications for new projects from Malawi during the year. This may have been partly due to changes in leadership in the Dioceses.
## **2. Monitoring:**
(a) **MACS Representative in Malaw** i: Grafiud Tione, our very experienced in-country representative, has continued to work throughout the year facilitating the smooth running of projects, checking and disbursing funds, checking on progress, giving advice locally and advising trustees. Grafiud helps the recipients of MACS grants such as individual schools and community groups to open accounts and to manage funds awarded by MACS for particular projects. Trustees remain confident that every attempt is made to ensure funds are spent appropriately. Grafiud’s expenses are reviewed and adjusted annually in March.
(b) **Expert advice:** MACS has continued, where necessary, to use local Malawian professionals working alongside Grafiud to assess potential projects, drawing up costed plans, tender documents and in monitoring work. Such partnerships are very helpful and the additional professional backing assures trustees in the UK and our overseas partners of the quality and sustainability of the work carried out in Malawi.
(c) **2024 Project Officer’s annual trip** : this trip took place in May 2024. Accompanied by Felicity Shoesmith and Gillian Barber, the Project Officer was able to visit many project sites as well as meet new Malawians in various posts in both Dioceses. This trip has enabled trustees to have a better understanding of what is going on in Malawi. It has also established some personal contacts which have helped with getting timely information from parties, such as reports from schools for bursary students.
## **3. Health**
MACS is happy to consider a wide range of requests including new buildings, renovations, help with electricity and water, purchasing new medical equipment, training and financial management.
Solar powered panels and batteries to provide back up power for Health Centres and clinics have been wellreceived.
Equipment for theatres and maternity units have been requested and supplied.
MACS supported the drilling and repair of boreholes through Seedsowers International, a charity that specializes in this sort of work. Reports on completed projects were received.
We have approved the building of new septic tanks to reduce pollution in the lake.
## **4 Education**
MACS supports the education of young people in Malawi through the paying of fees in Bursary Schemes as well as supporting in practical ways with building classrooms and providing educational materials etc.
Fees have been paid for 34 students in boarding schools and 50 students in Community Day Secondary Schools, the majority of whom are girls. The generous donation last year of £25,000 has enabled us to extend the support we are able to give to learners for a full 4 years of secondary education.
## **5 Parish and Diocesan Support:**
We have been able to supply potable water to remote communities, improving the health of parishioners as well as making life easier for everyone. This has been done with the provision of new boreholes.
Page 4
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025**
## **Achievements and performance (continued)**
## **6. Community and Training**
Chilema Ecumenical Training Centre continues to train students from rural areas. MACS supported the training of 10 students on homecraft and nutrition courses run from January 2025. There was no course from July to December 2024 because of the revision of the curriculum. The library, renovated in the last financial year, has been supported by UK churches who have raised money to increase the supply of books. The centre has now been formally registered as a provider of training and the courses are under regular review.
## **Financial review**
## **a. Fundraising**
We are especially grateful to all our supporters who have continued to donate and support the work of MACS throughout the past year.
Our twice yearly newsletters result in some significant donations. Standing orders keep up a regular source of funding. We received one significant legacies have been forthcoming in the last financial year.
## **b. Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
## **c. Reserve policy**
The trustees have agreed that unrestricted reserves should be maintained at a level equivalent to 3 months expenditure excluding grants. This would indicate that the minimum reserves at 31st March 2025 should be £6,533. The actual unrestricted reserves amounted to £33,169.
## **d. Financial summary**
The income for the year was £109,523 as compared to the previous year of £258,593. The expenditure for the year was £118,509 compared to £207,548. As a consequence, the deficit was £8,986, compared to a surplus of £51,045 in the previous year.
The trustees allocate grants on the basis of the receipt of suitable applications and meet regularly throughout the year to review applications and made grants accordingly.
Grants of £92,378 (2024: £199,240) were approved during the year. At the end of the year £71,680 (2024: £82,980) had not been distributed. The trustees anticipate that these funds will be disbursed by the end of the current year.
## **e. Principal funding**
We are extremely grateful to all our supporters who raise funds and show interest and support throughout the year. Colin Gardner has continued to monitor the use of funds donated through the Gift List.
Page 5
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025**
## **Structure, governance and management**
## **a. Constitution**
Malawi Association for Christian Support has been a registered charity since 2nd September 1993 (number 1025616). However, the trustees considered that this model was not suitable to today’s methods of operating and decided that the conversion of the charity to Charitable Incorporated Organisation (CIO) was the appropriate way to proceed. MACS CIO (number 1188309) has operated since the 1st of January 2021.
The charity continues to be in receipt of donations by way of standing orders and the trustees are continuing to persuade donors to transfer their donations to the bank account in the name of the CIO. Once this has been achieved the charity will be closed.
## **b. Methods of appointment or election of Trustees**
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the CIO Foundation.
## **c. Organisational structure and decision-making policies**
Trustees claim travel expenses to MACS meetings on an annual basis. Visits to Malawi are in line with current agreed policy and details of all claims are in the Annual financial report.
Page 6
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025**
## **Statement of Trustees' responsibilities**
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles of the Charities SORP (FRS 102);
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the CIO Foundation. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
**Julie Lupton** Trustee Date: 21 July 2025
Page 7
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025**
## **Independent Examiner's Report to the Trustees of Malawi Association for Christian Support CIO ('the charity')**
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 March 2025.
## **Responsibilities and Basis of Report**
As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Page 8
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025**
## **Independent Examiner's Statement**
Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.
Signed: Stuart Harrison FCA
Dated: 14 August 2025
## **Venthams**
Chartered Accountants Millhouse 32 - 38 East Street Rochford Essex SS4 1DB
Page 9
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025**
|**Note**
**Income from:**
Donations and legacies
3
Investments
4
**Total income**
**Expenditure on:**
Charitable activities
5
**Total expenditure**
**Net income/(expenditure)**
Transfers between funds
14
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**2025**
**£**
**77,313**
**3,899**
**81,212**
**45,723**
**45,723**
**35,489**
**(12,171)**
**23,318**
**44,674**
**23,318**
**67,992**|**Restricted**
**funds**
**2025**
**£**
**28,311**
**-**
**28,311**
**72,786**
**72,786**
**(44,475)**
**12,171**
**(32,304)**
**84,725**
**(32,304)**
**52,421**|**Total**
**funds**
**2025**
**£**
**105,624**
**3,899**
**109,523**
**118,509**
**118,509**
**(8,986)**
**-**
**(8,986)**
**129,399**
**(8,986)**
**120,413**|_Total_
_funds_
_2024_
_£_
_254,699_
_3,894_
_258,593_|
|---|---|---|---|---|
|||||_207,548_
_207,548_|
|||||_51,045_
_-_
_51,045_|
|||||_78,354_
_51,045_
_129,399_|
Page 10
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **BALANCE SHEET FOR THE YEAR ENDED 31 MARCH 2025**
|**Note**
**Fixed assets**
Tangible assets
11
**Current assets**
Debtors
12
Cash at bank and in hand
Creditors: amounts falling due within one
year
13
**Net current assets**
**Total assets less current liabilities**
**Total net assets**
**Charity funds**
Restricted funds
14
Unrestricted funds
14
**Total funds**|**4,845**
**177,802**
**182,647**
**(91,002)**|**2025**
**£**
**28,767**
**28,767**
**91,645**
**120,412**
**120,412**
**52,421**
**67,991**
**120,412**|_9,216_
_188,231_
_197,447_
_(100,060)_|_2024_
_£_
_32,012_
_32,012_
_97,387_
_129,399_|
|---|---|---|---|---|
|||||_129,399_|
|||||_84,725_
_44,674_|
|||||_129,399_|
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
**Martin Herrick** Chairman Date: 21 July 2025
Page 11
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **1. General information**
Malawi Association for Christian Support CIO is an unincorporated charity registered in England and Wales. Its principal office address is The Cottage, 72 North Street, Biddenden, Kent TN27 8AS.
## **2. Accounting policies**
## **2.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Malawi Association for Christian Support CIO meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
Page 12
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **2. Accounting policies (continued)**
## **2.2 Income**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the charity has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the charity, can be reliably measured.
Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Where the donated good is a fixed asset, it is measured at fair value, unless it is impractical to measure this reliably, in which case the cost of the item to the donor should be used. The gain is recognised as income from donations and a corresponding amount is included in the appropriate fixed asset class and depreciated over the useful economic life in accordance with the charity's accounting policies.
On receipt, donated professional services and facilities are recognised on the basis of the value of the gift to the charity which is the amount it would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
## **2.3 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
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**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **2. Accounting policies (continued)**
## **2.3 Expenditure (continued)**
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.
All expenditure is inclusive of irrecoverable VAT.
## **2.4 Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
## **2.5 Tangible fixed assets and depreciation**
Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following basis:
Motor vehicles
- 20% straight line to 50% of the original cost
## **2.6 Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **2.7 Cash at bank and in hand**
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
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**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **2. Accounting policies (continued)**
## **2.8 Liabilities and provisions**
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.
## **2.9 Financial instruments**
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **2.10 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
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## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **3. Income from donations and legacies**
|Donations
Donations
**Investment income**
Investment income - local cash
Investment income - foreign cash
**Total 2025**
Investment income - local cash
Investment income - foreign cash
_Total 2024_|**Unrestricted**
**funds**
**2025**
**£**
77,313
_Unrestricted_
_funds_
_2024_
_£_
_44,118_
|**Restricted**
**funds**
**2025**
**£**
28,311
_Restricted_
_funds_
_2024_
_£_
_210,581_
**Unrestricted**
**funds**
**2025**
**£**
3,781
118
3,899
_Unrestricted_
_funds_
_2024_
_£_
_3,798_
_96_
_3,894_|**Total**
**funds**
**2025**
**£**
**105,624**|
|---|---|---|---|
||||_Total_
_funds_
_2024_
_£_
_254,699_|
||||**Total**
**funds**
**2025**
**£**
**3,781**
**118**
**3,899**|
||||_Total_
_funds_
_2024_
_£_
_3,798_
_96_
_3,894_|
## **4. Investment income**
Page 16
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **5. Analysis of expenditure on charitable activities**
## **Summary by fund type**
|Grant making activities
Grant making activities|**Unrestricted**
**funds**
**2025**
**£**
45,723
_Unrestricted_
_funds_
_2024_
_£_
_15,227_|**Restricted**
**funds**
**2025**
**£**
72,786
_Restricted_
_funds_
_2024_
_£_
_192,321_|**Total**
**2025**
**£**
**118,509**|
|---|---|---|---|
||||_Total_
_2024_
_£_
_207,548_|
## **6. Analysis of expenditure by activities**
|Grant making activities
Grant making activities|**Activities**
**undertaken**
**directly**
**2025**
**£**
25,345
_Activities_
_undertaken_
_directly_
_2024_
_£_
_7,600_|**Grant**
**funding of**
**activities**
**2025**
**£**
92,378
_Grant_
_funding of_
_activities_
_2024_
_£_
_199,240_|**Support**
**costs**
**2025**
**£**
786
_Support_
_costs_
_2024_
_£_
_708_|**Total**
**funds**
**2025**
**£**
**118,509**|
|---|---|---|---|---|
|||||_Total_
_funds_
_2024_
_£_
_207,548_|
Page 17
**MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **6. Analysis of expenditure by activities (continued)**
## **Analysis of direct costs**
|Depreciation
Malawian representative retainer
Malawian representative travelling
Malawian representative telephone
Project officer trip and trustees travel grants
Room hire
Bank charges
Paypal charges
Printing and stationery
Sundry expenses
**Total 2025**|**Grant**
**making**
**activities**
**2025**
**£**
3,245
7,560
7,810
1,027
4,121
331
402
15
690
144
25,345|**Total**
**funds**
**2025**
**£**
**3,245**
**7,560**
**7,810**
**1,027**
**4,121**
**331**
**402**
**15**
**690**
**144**
**25,345**|
|---|---|---|
|Depreciation
Malawian representative retainer
Malawian representative travelling
Malawian representative telephone
Project officer trip and trustees travel grants
Room hire
Bank charges
Paypal charges
Printing and stationery
Sundry expenses
Profit / loss on fixed asset disposal
_Total 2024_|_Grant_
_making_
_activities_
_2024_
_£_
_1,080_
_7,828_
_3,554_
_633_
_3,760_
_411_
_525_
_41_
_974_
_22_
_(11,228)_
_7,600_|_Total_
_funds_
_2024_
_£_
_1,080_
_7,828_
_3,554_
_633_
_3,760_
_411_
_525_
_41_
_974_
_22_
_(11,228)_
_7,600_|
|---|---|---|
Page 18
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **6. Analysis of expenditure by activities (continued)**
## **Analysis of support costs**
|Governance costs
Governance costs
**7.**
**Analysis of grants**
Grant making activities
Grants making activities|**Grant**
**making**
**activities**
**2025**
**£**
786
_Grant_
_making_
_activities_
_2024_
_£_
_708_
**Grants to**
**Institutions**
**2025**
**£**
92,378
_Grants to_
_Institutions_
_2024_
_£_
_199,240_|**Total**
**funds**
**2025**
**£**
**786**|
|---|---|---|
|||_Total_
_funds_
_2024_
_£_
_708_|
|||**Total**
**funds**
**2025**
**£**
**92,378**|
|||_Total_
_funds_
_2024_
_£_
_199,240_|
Page 19
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **7. Analysis of grants (continued)**
The charity has made the following material grants to institutions during the year:
|**Name of institution**
Medical Health
Education
Bursaries
Donald Arden Bursary Fund
St Lukes Hospital
Cyclone
St Michael's School
Chilema Equipment
St Martin’s hospital Paediatric Unit roof repairs
Nkope pump repairs
Other grants to institutions|**2025**
**£**
**13,827**
**36,784**
**13,390**
**3,339**
**4,886**
**-**
**-**
**560**
**10,000**
**4,000**
**5,592**
**92,378**
**92,378**|_2024_
_£_
_40,309_
_108,000_
_14,246_
_5,873_
_6,819_
_14,746_
_700_
_1,628_
_-_
_-_
_6,919_
_199,240_|
|---|---|---|
|||_199,240_|
## **8. Analysis of expenditure by percentage**
|Grants
Malawi projects supervision costs
UK expenses|**2025**
**£**
**92,378**
**23,927**
**2,204**
**118,509**|**2025**
**%**
**77.95**
**20.19**
**1.86**
**100.00**|_2024_
_2024_
_£_
_%_
_199,240_
_96.00_
_5,997_
_2.89_
_2,311_
_1.11_
_207,548_
_100.00_|
|---|---|---|---|
## **9. Independent examiner's remuneration**
The independent examiner's remuneration amounts to an independent examiner fee of £786 ( _2024_ - _£708_ ).
Page 20
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **10. Trustees' remuneration and expenses**
During the year, no Trustees received any remuneration or other benefits _(2024 - £NIL)_ .
During the year ended 31 March 2025, expenses totalling _£_ 4,121 were reimbursed or paid directly to Trustees _(2024 - £_ 3,760).
## **11. Tangible fixed assets**
|**Cost or valuation**
At 1 April 2024
At 31 March 2025
**Depreciation**
At 1 April 2024
Charge for the year
At 31 March 2025
**Net book value**
At 31 March 2025
_At 31 March 2024_|**Motor**
**vehicles**
**£**
**33,092**|
|---|---|
||**33,092**|
||**1,080**
**3,245**|
||**4,325**|
||**28,767**|
||_32,012_|
Page 21
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **12. Debtors**
|**Due within one year**
Prepayments and accrued income
Tax recoverable|**2025**
**£**
**2,649**
**2,196**
**4,845**|_2024_
_£_
_2,761_
_6,455_|
|---|---|---|
|||_9,216_|
## **13. Creditors: Amounts falling due within one year**
|Accruals and deferred income
Grants accrued - institutional|**2025**
**£**
**19,322**
**71,680**
**91,002**|_2024_
_£_
_17,080_
_82,980_|
|---|---|---|
|||_100,060_|
Page 22
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **14. Statement of funds**
## **Statement of funds - current year**
|**Unrestricted funds**
**Designated funds**
Motor Vehicle
**General funds**
General Funds
**Total Unrestricted funds**
**Restricted funds**
Medical Health
St Luke's Hospital
Sponsor-a-bed
Chilema ETCC
Bursaries and school fees
Donald Arden Bursary Fund
Donald Arden Memorial Fund
Gifts list
Education Buildings
Other restricted fund projects
**Total of funds**|**Balance at 1**
**April 2024**
**£**
**34,822**
**9,852**
**44,674**
**4,076**
**7,924**
**1,023**
**-**
**32,190**
**4,624**
**3,025**
**-**
**31,081**
**782**
**84,725**
**129,399**|**Income**
**£**
**-**
**81,211**
**81,211**
**10,000**
**1,250**
**463**
**1,307**
**5,673**
**3,750**
**-**
**320**
**2,943**
**2,605**
**28,311**
**109,522**|**Expenditure**
**£**
**-**
**(45,723)**
**(45,723)**
**(13,827)**
**(4,886)**
**-**
**(560)**
**(13,390)**
**(3,227)**
**(112)**
**-**
**(36,784)**
**-**
**(72,786)**
**(118,509)**|**Transfers**
**in/out**
**£**
**-**
**(12,171)**
**(12,171)**
**(7)**
**(15)**
**23**
**95**
**1,945**
**2,763**
**(2,913)**
**(320)**
**10,657**
**(57)**
**12,171**
**-**|**Balance at**
**31 March**
**2025**
**£**
**34,822**|
|---|---|---|---|---|---|
||||||**33,169**|
||||||**67,991**|
||||||**242**
**4,273**
**1,509**
**842**
**26,418**
**7,910**
**-**
**-**
**7,897**
**3,330**
**52,421**|
||||||**120,412**|
Transfers between funds are in respect of the reallocation of gift aid receipts and correction of trivial misallocations.
Page 23
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **14. Statement of funds (continued)**
## **Statement of funds - prior year**
|**Unrestricted funds**
**Designated funds**
Motor Vehicle
**General funds**
General Funds
**Total Unrestricted funds**
**Restricted funds**
Medical Health
St Luke's Hospital
Sponsor-a-bed
Chilema ETCC
Bursaries and school fees
Donald Arden Bursary Fund
Donald Arden Memorial Fund
Education Buildings
Classroom costs
Other restricted fund projects
**Total of funds**|_Balance at_
_1 April 2023_
_£_
_22,173_
_4,346_
_26,519_
_7,417_
_5,468_
_573_
_-_
_16,297_
_5,344_
_3,408_
_2,136_
_9,553_
_1,639_
_51,835_
_78,354_|_Income_
_£_
_-_
_48,012_
_48,012_
_34,663_
_9,275_
_450_
_1,615_
_30,139_
_3,750_
_1,020_
_122,072_
_5,193_
_2,404_
_210,581_
_258,593_|_Expenditure_
_£_
_11,228_
_(26,455)_
_(15,227)_
_(40,309)_
_(6,819)_
_-_
_(1,628)_
_(14,246)_
_(4,470)_
_(1,403)_
_(108,000)_
_(14,746)_
_(700)_
_(192,321)_
_(207,548)_|_Transfers_
_in/out_
_£_
_1,421_
_(16,051)_
_(14,630)_
_2,305_
_-_
_-_
_13_
_-_
_-_
_-_
_14,873_
_-_
_(2,561)_
_14,630_
_-_|_Balance at_
_31 March_
_2024_
_£_
_34,822_|
|---|---|---|---|---|---|
||||||_9,852_|
||||||_44,674_|
||||||_4,076_
_7,924_
_1,023_
_-_
_32,190_
_4,624_
_3,025_
_31,081_
_-_
_782_
_84,725_|
||||||_129,399_|
Page 24
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **15. Summary of funds**
## **Summary of funds - current year**
||||||||||**Balance at**|
|---|---|---|---|---|---|---|---|---|---|
||**Balance at 1**||||||**Transfers**||**31 March**|
||**April 2024**||**Income**||**Expenditure**||**in/out**||**2025**|
||**£**||**£**||**£**||**£**||**£**|
|Designated funds|**34,822**||**-**||**-**||**-**||**34,822**|
|General funds|**9,852**||**81,211**||**(45,723)**||**(12,171)**||**33,169**|
|Restricted funds|**84,725**||**28,311**||**(72,786)**||**12,171**||**52,421**|
||**129,399**||**109,522**||**(118,509)**||**-**||**120,412**|
|||||||||||
|**Summary of funds - prior year**||||||||||
||||||||||_Balance at_|
||_Balance at_||||||_Transfers_||_31 March_|
||_1 April 2023_||_Income_||_Expenditure_||_in/out_||_2024_|
||_£_||_£_||_£_||_£_||_£_|
|Designated funds|_22,173_||_-_||_11,228_||_1,421_||_34,822_|
|General funds|_4,346_||_48,012_||_(26,455)_||_(16,051)_||_9,852_|
|Restricted funds|_51,835_||_210,581_||_(192,321)_||_14,630_||_84,725_|
||_78,354_||_258,593_||_(207,548)_||_-_||_129,399_|
|||||||||||
## **16. Analysis of net assets between funds**
## **Analysis of net assets between funds - current year**
|**Unrestricted**
**funds**
**2025**
**£**
Tangible fixed assets
28,767
Current assets
130,227
Creditors due within one year
(91,002)
**Total**
67,992|**Restricted**
**funds**
**2025**
**£**
-
52,421
-
52,421|**Total**
**funds**
**2025**
**£**
**28,767**
**182,648**
**(91,002)**
**120,413**|
|---|---|---|
Page 25
## **MALAWI ASSOCIATION FOR CHRISTIAN SUPPORT CIO**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025**
## **16. Analysis of net assets between funds (continued)**
## **Analysis of net assets between funds - prior year**
|Tangible fixed assets
Current assets
Creditors due within one year
**Total**|_Unrestricted_
_funds_
_2024_
_£_
_32,012_
_112,722_
_(100,060)_
_44,674_|_Restricted_
_funds_
_2024_
_£_
_-_
_84,725_
_-_
_84,725_|_Total_
_funds_
_2024_
_£_
_32,012_
_197,447_
_(100,060)_
_129,399_|
|---|---|---|---|
## **17. Related party transactions**
During the year, the trustees gave a total of £13,170 (2024: £2,050) in donations to the charity.
Page 26