FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 SEPTEMBER 2023
FOR
THORNBURY & DISTRICT LEAGUE OF FRIENDS
THORNBURY & DISTRICT LEAGUE OF FRIENDS
INDEX TO FINANCIAL STATEMENTS
| Page | |
|---|---|
| Charity Information | 1 |
| Report of the Trustees | 2-7 |
| Income and Expenditure Statement | 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10-11 |
| Detailed Income and Expenditure Account | 12-13 |
THORNBURY & DISTRICT LEAGUE OF FRIENDS CHARITY INFORMATION
| TRUSTEES | H Craig | Chairperson |
|---|---|---|
| G Rawlinson | Treasurer | |
| A Bates | Secretary | |
| SECRETARY | A Bates | |
| ADDRESS | 5 Castle Street | |
| Thornbury | ||
| Bristol | ||
| BS35 1HA | ||
| AUDITORS | Dunkley’s | |
| Chartered Accountants & Registered Auditors | ||
| Woodlands Grange | ||
| Woodlands Lane | ||
| Bradley Stoke | ||
| Bristol BS32 4JY | ||
| CHARITY NUMBER | 1188291 |
Page 1
THORNBURY & DISTRICT LEAGUE OF FRIENDS TRUSTEES’ REPORT YEAR ENDED 30 SEPTEMBER 2023
The Trustees present their report along with the financial statements for the year to 30 September 2023. The accounts have been prepared in accordance with the accounting policies set out on page 11 and comply with applicable law.
The Thornbury & District League of Friends is a registered charity, number 1188291. The principal office is at 5 Castle Street, Thornbury, Bristol, BS35 1HA.
PRINCIPAL ACTIVITY
The principal activity of the charity in the year under review was that of fund-raising for the provision of services to fulfil the objectives of the Trust.
REVIEW OF BUSINESS
The results for the year and financial position of the charity are as shown in the annexed financial statements.
RECRUITMENT AND APPOINTMENT OF TRUSTEES
New Trustees are appointed by current Trustees based on the enthusiasm for and commitment to the objects of the charity and to provide a broad range of skills and experience and expertise on the Board of Trustees from Thornbury and surrounding villages.
TRUSTEE INDUCTION AND TRAINING
Potential new Trustees attend meetings to familiarise themselves with the Trust. If appointed as a Trustee they receive information about the responsibilities of Trustees.
OBJECTS
The Objects of the CIO are to relieve the needs of people living in Thornbury and surrounding parishes who are in conditions of need due to ill health, old age or disability by provision of practical help and support, to relieve sickness and to preserve the health of the patients of The Henderson Rehabilitation Unit in Thornbury by providing the provision of equipment, facilities & services not normally provided by the NHS.
Page 2
Chair’s Report to the 2023 AGM
The year was marked by the second round of grant giving by the Trust. We received 10 applications from organisations based in the Thornbury area. We awarded grants to 9 of the applicants who we felt fell within the objects of the Trust. We granted a total of £18,315. The requests were varied and we granted to the following organisations: Jigsaw, who children and their families whose educational needs which are not always provided by normal school curriculums to whom we gave a grant towards their holistic wellbeing support where we help to fund their holistic wellbeing support; PHASE, who provide counselling support to secondary aged pupils with particular mental health needs with specific counselling support at community centres in the town; Haven Memory Café who provide support for dementia sufferers and their carers with a day trip to Oakham Treasures; New Siblands Infant School, part of the Enable Trust, whose pupils have significant health challenges, where help to fund an A sensory mat; Krunch South West, which provides a youth club and associated services in the town we supported their open support sessions.
We also supported several charities for the first time: Great Western Air Ambulance, who we supported with a grant of £2,000 the equivalent of one mission to Thornbury; Thornbury Community Permaculture Project to help them to establish a sensory garden at the Alexandra Way Care Centre with tools and a shed; Castle School Friends with a grant towards the purchase of a defibrillator and Thornbury Lipreaders with a grant to support classes in Thornbury.
During the accounting period we also completed the payment of a grant to Jigsaw from the previous financial period. Payment was delayed due to a change in the circumstances and reason for the grant awarded.
For the first time the Trust help to sponsor the Krunch Summer Event held at the Pod in August. We attended and had a stall to engage with those attending.
The third round of grant giving was in the process of being launched at the time of the financial year end.
In addition to the first round of grants we continued to support the outpatient’s clinic in St Mary Centre, this year we purchased a privacy blind for the front door and a new coffee machine for staff. These donations were well received by the unit.
We continue to support Henderson Rehabilitation Unit by providing daily newspapers for the patients. This represents a considerable donation as the price of a range of daily newspapers is considerable.
We continue to sell Trust Christmas cards to raise the profile of the Trust.
We welcomed two new Trustees, Shirley Holloway, returning after having resigned two years ago and Val Ricketts. Rosemary Parsons resigned as a Trustee and we thank her for her support. We have 10 members. During the year a long-standing member of the Trust, Joan Shipp, sadly died and we send our condolences to her family.
Page 3
We welcome new members of the Trust. Our CIO was set up a member run Trust and as a Trust we need new members to ensure that the actions taken by the Trust are fully scrutinised and approved by as many members as possible.
Hilary Craig December 2023
RESERVES POLICY
All reserves are held for future expenditure on the Principal Objects of the Trust, with adequate reserves retained in the Trust Business Reserve account to meet any specific near term needs identified by the Trustees.
Page 4
THORNBURY & DISTRICT LEAGUE OF FRIENDS
TRUSTEES’ REPORT YEAR ENDED 30 SEPTEMBER 2023
The excess of income over expenditure of (£2,439) has been transferred to accumulated reserves and is reflected in the fund balance of £464,816 on 30 September 2023.
INVESTMENT POLICY
As noted in the accounts 3 years ago, the Trustees invested a substantial portion of their funds with Rathbones Investment Management. The year has seen a number of challenges for the investment of these funds, but the Trust via Rathbones are investing for the long term and will continue to manage the funds in accordance with its Investment Policy. This, it is hoped will ensure the continuation of the Trust’s grant giving policy.
RISK MANAGEMENT
The Trustees actively review the major risks which the charity faces and are confident that the systems in place and reserves held are adequate to mitigate these risks.
TRUSTEES RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS
Charity law requires the Trustees to prepare accounts for each fiscal year which give a true and fair view of the state of affairs of the charity and of its income and expenditure for the year and comply with current statutory requirements. In preparing the attached accounts the Trustees consider they have: -
selected suitable accounting policies and applied them consistently.
Made judgements and estimates that are reasonable and prudent.
Stated whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
Prepared the accounts on a going concern basis and consider this basis to be appropriate.
The Trustees have responsibility for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Acts. They are also responsible for safeguarding the charity’s assets and for taking reasonable steps to prevent and detect fraud and other irregularities.
Page 5
THORNBURY DISTRICT & LEAGUE OF FRIENDS TRUSTEES’ REPORT YEAR ENDED 30 SEPTEMBER 2023
TRUSTEES
During the year to 30 September 2023 the following persons have served as Trustees of the Thornbury & District League of Friends.
CHAIRPERSON
Hilary Craig
TREASURER
Guy Rawlinson
SECRETARY
Andrea Bates
MEMBERSHIP SECRETARY
TRUSTEES
Dr William Harvey Burnham Hilary Craig Shirley Ford Shirley Holloway Richard Clive Parkinson Val Ricketts Angela Symonds Geoff Watkins Pam Watkins
Rosemary Parsons – resigned 30/05/2023
The Trustees are responsible for the overall decision making for the charity.
The Trustees meet every three months to discuss fund raising, requests for funds and make decisions about where funds will be spent and how additional funds will be raised.
Page 6
THORNBURY & DISTRICT LEAGUE OF FRIENDS TRUSTEES’ REPORT YEAR ENDED 30 SEPTEMBER 2023
It remains for me to record my sincere thanks to all volunteers, supporters, and the Trustees for their support.
AUDITORS
The auditors, Dunkley’s, will be proposed for re-appointment in accordance with the special provisions of Part 15 of the Companies Act 2006.
ON BEHALF OF THE BOARD:
Mrs Hilary Craig (Chairperson)
Date
Page 7
THORNBURY & DISTRICT LEAGUE OF FRIENDS INCOME AND EXPENDITURE STATEMENT FOR THE PERIOD ENDED 30 SEPTEMBER 2023
| INCOME Investments Fund-raising and donations Memberships Raffles monies and coffee machine Revaluations Sale of Goods Bank Interest Piano sale Donations INDIRECT EXPENDITURE DIRECT CHARITABLE EXPENDITURE EXCESS/(DEFICIT) OF INCOME OVER EXPENDITURE ON NORMAL ACTIVITIES |
2023 £ 10,242 100 256 - 13,836 680 478 80 10 25,682 24,042 4,079 (2,439) |
2022 £ 8,450 100 235 310 (51,288) 648 43 - - |
|---|---|---|
| (41,502) 17,341 4,486 |
||
| (63,329) |
TOTAL RECOGNISED GAINS AND LOSSES
The charity has a recognised loss of £31,786 on investments.
CONTINUING OPERATIONS
The charity is registered with the Charities Commission in the above period.
The notes form part of these financial statements Page 8
THORNURY DISTRICT & LEAGUE OF FRIENDS BALANCE SHEET AS AT 30 SEPTEMBER 2023
| CURRENT ASSETS Cash in Hand Cash at Bank Investments FUNDS Capital Account Balance brought forward Excess/(Deficit) of Income Balance carried forward |
2023 £ 5 40,799 424,012 464,816 467,255 (2,439) 464,816 |
2022 £ 56 67,263 399,936 |
|---|---|---|
| 467,255 | ||
| 530,584 (63,329) |
||
| 467,255 |
G Rawlinson (Trustee)
Approved by the Board of Trustees on:
The notes form part of these financial statements
Page 9
THORNBURY DISTRICT & LEAGUE OF FRIENDS NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 SEPTEMBER 2023
ACCOUNTING POLICIES
BASIS OF PREPARATION
These financial statements are the accounts of the Thornbury & District League of Friends charity and do not include accounts of any other charity that may be using the same name.
The financial statements have been prepared under the historical cost convention and have been prepared on a cash basis to include income as cash is received and expenditure on an expenditure basis as it is incurred.
The recommendation of SORP 2017 (‘Accounting by Charities’) have been followed in the preparation of these financial statements.
FUND ACCOUNTING
The charity’s general funds consist of funds which the charity may use for its purpose at its discretion.
VOLUNTARY INCOME
All voluntary income is included in income on receipt.
Cash in transit is not included as income until it has been received at headquarters.
INDIRECT EXPENDITURE
Indirect expenditure comprises all costs incurred in running the charity which cannot be directly allocated to the charity’s projects or to fund-raising.
DIRECT CHARITABLE EXPENDITURE
Fund-raising expenditure comprises costs incurred for the fulfilment of its purpose to provide gifts and equipment for patients to promote a comfortable environment for the duration of their stay.
Page 10
THORNBURY DISTRICT & LEAGUE OF FRIENDS NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 30 SEPTEMBER 2023
| FIXED ASSETS INVESTMENTS Market value 30.09.22 Purchases Movements in the year Sales Rathbones portfolio fees Net investments gains/(losses) Market value 30.09.23 Cost 30.09.22 |
2023 £ 399,936 20,523 - (27,395) (3,742) 34,690 424,012 415,716 |
2022 £ 446,710 21,959 - (33,012) (3,935) (31,786) |
|---|---|---|
| 399,936 407,378 |
Page 11
THORNBURY DISTRICT & LEAGUE OF FRIENDS DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 30 SEPTEMBER 2022
| INCOME Fundraising Rathbones Portfolio Donations Legacies Income from Investments Dividends received Interest received Revaluations Rathbones Investment Portfolio Other Raffle monies Coffee machine Piano sale Other donations Sale of Goods Bank Interest Memberships TOTAL INCOME Indirect Expenditure Advertising Hall Hire Goods for Resale Donations Repairs and renewals Consultancy Fees Accountancy Subscriptions Stationery & Printing Rathbones portfolio fees Other expenses Grants |
2023 £ £ - - 100 7,416 2,826 10,242 10,342 13,836 13,836 - - 80 10 24,178 680 478 256 1,504 25,682 648 109 - - 185 - 600 - 88 - 97 22,315 24,042 |
2023 £ £ - - 100 7,416 2,826 10,242 10,342 13,836 13,836 - - 80 10 24,178 680 478 256 1,504 25,682 648 109 - - 185 - 600 - 88 - 97 22,315 24,042 |
2022 £ £ - - 100 7,090 1,360 8,450 8,550 (51,288) (51,288) 266 44 - - (42,738) 648 43 235 1,236 (41,502) - 262 - - 426 - 108 97 76 3,935 - 12,437 17,341 |
2022 £ £ - - 100 7,090 1,360 8,450 8,550 (51,288) (51,288) 266 44 - - (42,738) 648 43 235 1,236 (41,502) - 262 - - 426 - 108 97 76 3,935 - 12,437 17,341 |
2022 £ £ - - 100 7,090 1,360 8,450 8,550 (51,288) (51,288) 266 44 - - (42,738) 648 43 235 1,236 (41,502) - 262 - - 426 - 108 97 76 3,935 - 12,437 17,341 |
|---|---|---|---|---|---|
| 7,416 2,826 13,836 |
7,090 1,360 (51,288) |
||||
| 10,242 | 8,450 | ||||
| 10,342 13,836 |
8,550 (51,288) |
||||
- - 80 10 680 478 256 |
266 44 - - 648 43 235 |
||||
| 24,178 1,504 |
(42,738) 1,236 |
||||
| 648 109 - - 185 - 600 - 88 - 97 22,315 |
- 262 - - 426 - 108 97 76 3,935 - 12,437 |
||||
| 25,682 24,042 |
(41,502) 17,341 |
||||
Page 12
THORNBURY DISTRICT & LEAGUE OF FRIENDS DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE PERIOD ENDED 30 SEPTEMBER 2022
| 2023 2022 £ £ £ £ DIRECT CHARITABLE EXPENDITURE Presents to Patients and Staff Flowers - - Newspapers and Magazines 2,379 1,810 Gifts 1,010 2,031 3,389 3,841 Amenities Insurance 690 645 690 645 28,121 21,827 EXCESS/(DEFICIT) OF INCOME OVER EXPENDITURE (2,439) (63,329) |
2023 2022 £ £ £ £ DIRECT CHARITABLE EXPENDITURE Presents to Patients and Staff Flowers - - Newspapers and Magazines 2,379 1,810 Gifts 1,010 2,031 3,389 3,841 Amenities Insurance 690 645 690 645 28,121 21,827 EXCESS/(DEFICIT) OF INCOME OVER EXPENDITURE (2,439) (63,329) |
2023 2022 £ £ £ £ DIRECT CHARITABLE EXPENDITURE Presents to Patients and Staff Flowers - - Newspapers and Magazines 2,379 1,810 Gifts 1,010 2,031 3,389 3,841 Amenities Insurance 690 645 690 645 28,121 21,827 EXCESS/(DEFICIT) OF INCOME OVER EXPENDITURE (2,439) (63,329) |
|---|---|---|
| 645 | ||
| (63,329) |
Page 13