## **Trustees' Annual Re ort for the eriod p p** Period start date Period end date 05 04 2022 04 04 2023 **From** **To** ## Section A Reference and administration details Derbyshire DofE Award Group **Charity name** Derbyshire DofE Award Group **Other names charity is known by Registered charity number (if any)** 1188275 **Charity's principal address** 64 Main Street Weston on Trent Derby **Postcode DE72 2BL** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Philip Thomas
Marriott|Chair of Trustees||| ||Ralph Smallwood|Operational
Manager||| ||Penelope McCloy|Trustee||| ||Dr.Mark Richard
Shearing|Trustee||| ||Anne Haslam|Trustee|01/03/2020 - 04/04/2021|| ||Jane Ward Stanton|Safeguarding
Manager|16/09/2020 - 04/04/2020|| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **TAR** March **2012** 1 > **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) Trustee selection methods Appointed by existing trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; Policies and procedures in place for:Equal Opportunities: Risk Management; Safeguarding Vulnerable Beneficiaries; Complaints Handling; Volunteer Management; GDPR; Covid-19 The charity has three centres run by volunteers at different locations throughout Derbyshire (with a fourth one still under development) and works under an annual licence granted by the Duke of Edinburgh Award organisation. The charity is managed by a nominated trustee who carries out day to day administration for the whole county on a voluntary basis. None - trustees’ consideration of Adherence to and regular reviews by trustees of risk management policies major risks and the system and and procedures procedures to manage them. **TAR** March **2012** 2 ## **Section C Objectives and activities** To advance in life and help young people between the ages of 14 and 25 through (a) the provision of learning programmes leading to nationally recognised awards, in particular the Duke of Edinburgh Award intended **Summary of the objects of the** to develop essential life skills, self-confidence, new interests, broaden **charity set out in its governing** horizons and develop proficiency in areas that will stand them in good **document** stead in future life and work; (b) the provision of recreational and leisure time activities, designed to develop skills, capacity and capabilities to enable them to participate in society as mature and responsible citizens. Each trustee has read the guidance on public benefit issued by the Charity Commission and have regard to this when exercising any duties to which the guidance would be relevant. This is reviewed throughout the year as a matter of course and discussed at trustees’ meeting should the need arise. Examples of how we carry out work for the public benefit are:We provide an alternative route for young people to achieve awards such as the Duke of Edinburgh Award as many of them for a variety of reasons, do not wish to or cannot access the scheme through the **Summary of the main** traditional routes of school, Scouts or Guides. **activities undertaken for the** Not all young people have a background that can steer them towards **public benefit in relation to** embarking on a nationally recognised award, particularly if not offered **these objects (include within** automatically through school (where in many places it is not) and our **this section the statutory** charity is run by dedicated adult volunteers who give their experience and **declaration that trustees have** support in helping them achieve their awards. **had regard to the guidance issued by the Charity** Additionally, our charity provides an understanding, encouraging and **Commission on public benefit)** supportive environment for young people who may be experiencing difficulties at an important stage in their lives and can help boost selfconfidence and a positive outlook. For older adults, we provide volunteering opportunities to work with young people together with support and encouragement to attain the necessary qualifications to becoming a fully-fledged leader for the DofE. We also actively encourage young people working towards their DofE Award to seek volunteering opportunities in their local community. ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 ## **Contribution made by volunteers** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; Our charity is run entirely by adult volunteers. This includes day-to day administration which is performed by an Operational Manager and supported by an Assistant Manager, both who are trustees of the charity. The three local groups spread around the county are run by volunteer leaders and a third group is currently in the development pipeline and will be similarly volunteer run. - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main** Our organisation continues to attract young people who wish to **achievements of the charity** undertake their DofE award but have found it difficult to do so elsewhere **during the year** such as their school. We are also experiencing a small number of home schooled and home educated young people taking an interest in enrolling to do their award with us. Our participants numbers during this period gradually began to increase in line with our expectations following the end of Covid-19 restrictions and we were able to run a number of DofE expeditions. The year culminated with a successful Awards Celebration event, which was supported by a number of our district and county councillors who represent the various areas where our participants live. ## **Section E Financial review** Currently, the charity has sufficient in funds to meets its needs and will do **Brief statement of the charity’s** so for the next three years. However, the trustees are intending to **policy on reserves** develop a reserves policy based upon its longer-term needs. ## **Details of any funds materially** **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - During this period we were successful in obtaining a one-off grant from - • the charity’s principal the national DofE Award for supporting young people. sources of funds (including any fundraising); The grant allowed us to purchase essential equipment such as rucksacks, stoves and tents to support an important element for young - • how expenditure has people to achieve the award and in turn our key objectives. - supported the key objectives of the charity; **TAR** March **2012** 4 - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** N/A ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Philip Marriott Ralph Smallwood **Position (eg Secretary, Chair,** Trustee **etc)**[Chair of Trustees ] **Date** 23/02/2024 **TAR** March **2012** 5 ## **Derbyshire D of E Award Group** ## **Receipts and pay** **For the period** 05/04/2022 **from** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**2,108**
**3,260**
**1,655**
**1,960**
**8,983**
**-**
**-**
**-**
**8,983**
**771**
**1,368**
**2,597**
**415**
**265**
**304**
**764**
**190**
**111**
**-**
**6,785**|**Restricted funds**
**to the nearest £**| |---|---|---| |Grants|**2,108**|**-**| |Donations|**3,260**|**-**| |Welcome Pakcs|**1,655**|**-**| |Expeditions|**1,960**|| |Gift Aid||**-**| |Other||**-**| |||**-**| |||**-**| |||**-**| |**_Sub total_**_(Gross income for AR)_|**8,983**|**-**| |||| |**A2 Asset and investment sales,**
**(see table).**||| ||**-**|**-**| ||**-**|**-**| |**_Sub total_**|**-**|**-**| |**_Total receipts_**
**A3 Payments**||| |||**-**| |||| |
Welcome Packs|**771**|**-**| |Licence|**1,368**|| |Expeditions|**2,597**|| |Insurance|**415**|**-**| |Website||**-**| |DBS||**-**| |Training (Tutor)
Licence
Equipment|**265**|| |||**-**| ||**304**|| |Trustee Expenses|**764**|**-**| |Presentation EveningExpenses|**190**|**-**| |Other|**111**|**-**| ||**-**|**-**| |**_Sub total_ **|**6,785**|**-**| |||| |**A4 Asset and investment**
**purchases, (see table)**||| |||**-**| ||**-**| |---|---| |**_Sub total_ **|**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|| ||**2,198**| ||**-**| ||**-**| ||**6,606**| ## **Section B Statement of assets and liabilities at the en** **Categories** ## **Details** ## **B1 Cash funds** Bank ## _**Total cash funds**_ (agree balances with receipts and payments account(s)) ## **Details** ## **B2 Other monetary assets** ## **Details** **B3 Investment assets** **Details** ## **B4 Assets retained for the charity’s own use** ## **Details** ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees **----- Start of picture text -----**
Signature
**----- End of picture text -----**
**1188275** **yments accounts CC16a** 04/04/2023 **To** |**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2,108**
**3,260**
**1,655**
**1,960**
**-**
**-**
**-**
**-**
**-**
**8,983**
**-**
**-**
**-**
**8,983**
**771**
**1,368**
**2,597**
**415**
**-**
**-**
**265**
**-**
**304**
**764**
**190**
**111**
**-**
**6,785**
**-**|**Last year**
**to the nearest £**| |---|---|---| |||**6,487**| |||**1,604**| |||**845**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**8,936**| |||| |||| |||**-**| |||**-**| |||| |||**8,936**| |||| |||**510**| |||| |||| |||**401**| |||**500**| |||**48**| |||| |||| |||| |||| |||**-**| |||**-**| |||**-**| |||**1,459**| |||| |**-**|**-**|| |**-**||**-**||| |---|---|---|---|---| |**-**||**-**||**-**| |**-**||**6,785**||**1,459**| |**-**||**2,198**||**7,477**| |**-**||**-**||**-**| |**-**||**-**||**-**| |**-**||**6,606**||**7,477**| ## **nd of the period** |**Unrestricted**
**funds**
**to nearest £**
**8,804**
**-**
**-**
**8,804**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---| |||**-**| |||**-**| |||**-**| |||**-**| |||OK| |||**Endowment**
**funds**
**to nearest £**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**-**|**-**|**-**| |**Fund to which asset**
**belongs**
**Fund to which asset**
**belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**|**Current value**
**(optional)**| |---|---|---| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**Current value**
**(optional)**| ||||**-**|||**-**| |---|---|---|---|---|---|---| ||||**-**|||**-**| ||||**-**|||**-**| ||||**-**|||**-**| ||||**-**|||**-**| ||||**-**|||**-**| ||||**-**|||**-**| ||||**-**|||**-**| ||||**-**|||**-**| |**Fund to which**||**Amount due**|||**When due**|| |**liability relates**||**(optional)**|||**(optional)**|| ||||**-**|||| ||||**-**|||| ||||**-**|||| ||||**-**|||| ||||**-**|||| ||| |---|---| |Print Name
P Marriott
R Smallwood|Date of approval| |P Marriott|29/01/2024| |R Smallwood|29/01/2024|