PMU Ponteland Memorial Hall Trustees, Annual Report l April 2024- 31 March 2025 Ponteland Memorit71 Hall at the heart of the community serving residents in Ponteland and the surrounding area
Legal and Admlnlstrative Information Ponteland Memorial Hall is a Charitable Incorporated Organisation Number 1188263 Address Ponteland Memorial Hall Darra5 Road Ponteland Newcastle upon Tyne NE20 9NX Trustees durlng the period Karen Buckham Steve Colman Balaji Dorani Richard Harris Ivice-chairl {Elected 26 September 2024- Reslgned 3 October 20241 (Chairl John Harrison Charles Laidlaw John Lowdon Dominic Mcvey Colin Ord Emma Patterson Vinita Raheja (Resigned 26 September 20241 (Elected 29 February 20241 IResi8ned 30 May 20241 Adam Storey Gavin Townsend Financial Period l April 2024- 31 March 2025 Pontel8nd Memorial Hall -Annual Report 1 April 2024- 31 March 2025
Serious Incidents None. Fundraising During the period.. Funds were raised from the public. The charity did not work with any professional fundraisers. The charity did not work with any commercial parkncipators. Grant Making During the period the charity dld nol Issue any grants. Income from government contracts During the period the charity received the following incoffle from contrarts (other than 8rant agreements) with central government or local authorities: £990.00 from NHS Blood and Transplant £400.IxI from Northumbria Police £280.00 from Northumberland County Council Income from government grants Durlng the period the charity received the following grants.. £6,600.00 from Ponteland Town Council to support relining of the car park, upgradlnB LED external lighting & building security systems. £240.(K) from Ponteland Town Council to support the creation of a poppy sail. Income from outside the UK During the period the charity received no income from outside the UK. Ponleland Memorial Hall-Annual Report 1 April 2024- 31 March 2025
Operatin8 and spendlng outslde England and Wales During the perbod the charity did not send money or operale outside England and Wale5. Subsidiaries The charity does not have any subsidiaries. Trustee payments None of the trustees received any remuneration, payments or benefits from the charity other than refunds of legitimate trustee expenses. Employees None of the employees received total efflployee beneh'ts in excess of £60,000. Volunteers The charity ha5 a 8roup of 20 LIK volunteers. Financial controls The financlal controls were reviewed on 6 October 2022. Ponteland Memorial Hall - Annual Report 1 April 2024- 31 March 2025
Objects The objects of the charity are.. To further or benefit the residents of Ponteland and the rnelghbourhood, without distinctlon ol sex, sexual orientation, race or of polltical, rellglous or other opinlons by a5s0clating together the said residents and the local authorlties, voluntary and other organlsations In a common effort to advance education and to provide facllitles In the interests of social welfare fow recreation and lelsure tlme occupation with the objectlve of improvlng the conditlons of life lor the resldents. In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establlshment of a cornrnunlty centre and to malntaln or manage or Cov operate with any statutory authorlty In the malntenance and management of such a centre for aclivities promoted by the charity in furtherance of the above objerts. The Trustees continue to maintain and operate The Ponte13nd Mernorlal Hall, a valuable communlty and historic asset. The Trustees, ambits.on is to make the building and its facilitie5 tentre stage in Ponteland as it enters its second century. Local people of all ages, backErounds and abilities will benefit from a welcoming and well-run facility. Ponteland Memorial Hall -Annual Report 1 April 2024- 31 March 2025
Activity The focus of the Trustees during the period l April 2024 - 31 March 2025 ha5 been to continue to build OD previous chan8e5 to the Hall's governance and operations. The Trustee group is 5tabilised and the Hall benefits from a committed group of individuals with diverse experience and backgrounds who work together as an effective team. The Hall organised a number of events during the period: PontelondArt Festival Hayley McKay Concert Charity Retm Disco Ponteland WinterAle Festival Remembronce Doy Refreshment5 The Ponteland Repertory Society and Preppies Youth Theatre present numerous prodLfctions throughout the year in the Hall. A poppy sail created for the front of the Hall for display during Remembrance Day services was well received. The Flyin8 Gang Brewery now support the Bar Operations. The Hairs target market is based around existing users of the Hall. Marketing and promotion via social media along with other routes continue to attract new users to the Hall. It 15 central to the Trustee's approach to be user friendly and with the emphasis on community involvement. Overall income has dropped during the current period compared to the previous year. This was mainly due to lower income from grants. Income from room bookin8 has significantly increased. This is due to changes and improvements made over previous years. Forward bookings remain healthy. Ponteland Memorial Hall-Annual Report 1 April 2024- 31 March 2025
Unfortunately, the level of investment required in the near term is more than can be realized using retained surplus. A programme of identifying and applying for grants continues. This continues to be challengin8 for a number of reasons: Previous interactions with funding bodies, soclo-economic status of Ponteland and the economic downturn. The qulcker we can obtain the investment the qulcker the Hall can be repaired and then improved. Nevertheless. the outcome over the ne¥t two to three years will be a Hall which is= In a good state of repair well-managed and financially sound secured it5 place as central to community life and activities in Ponteland. seen by the local populace os their hall and their cornrnunity facility. Use of the Studio whlch was opened followlng refurbishment last year continues with various dance and exercise classes. An air ¢onditionlng system has been installed in the Studio. The system also provides heating which is more efficient than using the gas boiler system. In October 2024 Ponteland Memorial Hall were awarded Investors in the Environment Bronze accreditation. Airn5 To bring professional management to the Hall's operations and finances. It is a registered charity, but it has to generate income to meet it5 operating costs and to produce surpluses for investment in the Hall's facilities. For the Hall to gain recognition as a user-friendly place. The Trustees want to see community involvement and engagement. Events linked with friends and family wlll be encouraged. The Trustees intend to seek out ways to work with and collaborate with other charities and voluntary 8roups. To mtsdemise and Improve the Hall's facilities and to make the customer experlence a favourable one from booking to conclusion. A schedule of improvement projett5 is being developed for prioritisation as and when funding permits. Ponteland Memorial Hall-Annual Report 1 April 2024- 31 March 2025
Target Market and Offering The Hall, one of the largest community buildings in Northumberland. is a flexible space for events, parties. and function5. The Hall is quite unique in Ponteland in the scale and range of facilities available. We have carefully assessed what we can offer against other locally available facilities. This extends from sit down dinners for 150 people to theatre-style shows and celebrations for up to 260. Our webstte Iwww. arrangements together with user friÈndly rental packages and options. ontelandmemorialhall.com sets out details of rooms, seating and table Enquiries and bookings are healthy and the hall continue5 to be busy with weddings. engagements, birthday parties, concerts, dance, arts and craft, markets and theatrical production5. The level of interest shown leads us to belleve that our fresh, user-frlendly approach, our versatility and our hire rates are together demonstrating real interest in the markets which we are seeking to serve. 2025126 onwards Going forward we continue to work towards developing an income stream from letting out the Bungalow although this will require a slgnificant amount of investment to refurbish it. Subject to fundlng we aim to start a programme of improvement projects. This annual report was approved by the Board of Trustees and authorised for issue on 27 November 2025 and was signed on its behalf by: J Harrison- Trustee Ponle18nd Memorial Hall-Annual Report 1 April 2024- 31 March 2025
Ponteland Memorial Hall Russell & Co CHARTERED ACCOLINTANIS Independent examiner's report to the trustees of Ponteland Memorial Hall I report to the charity trustees on my examination of the accounts of Ponteland Memorial Hall {the Trust) for the year ended 31 March 2025. Responsibilitles and basis of report As the charity trustees of the Trust, you are responsible for the preparaon of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 14515}Ibl of theAtt. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by Section 130 of the Act: or the accounts do not accord wlth those records; or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulation5 218 other than any requirement that the accounts give a true and fair view which is not a matter considered as Part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Brian Russell FCA Fellow of The Institute of Chartered Accountants in England and Wales Russell & Co. 1st Floor, The Smithyside 7 Bell Villas Ponteland Newcastle upon Tyne NE20 9BD Date: 09 December 2025 Ponteland Memorial Hall- Annual Report l April 2024- 31 March 2025
Ponteland Memorial Hall ststement of financial Actlvltles for the Year Ended 31 March 2025 Notes 2025 2024 Unrestricted & al funds Total funds INCOME AND ÉNDOWMENTS FROM Donations and legacies Other trading acDVities Investment income 22185 87848 88559 210 32 Total 94898 110776 EXPENDITURE ON Raising funds 6358 8928 Other 70222 71351 Total 76580 80279 NET INCOME]{EXPENDITURE) RECONCILIATION OF FUNOS 18318 30497 Totsl funds brought forward 55162 24665 TOTAL FUNDS CARRIED FORWARD 73480 55162 The notes on pages 12 to 17 form part ofthese financial statements Ponteland Memorial Hall- Annual Report l April 2024- 31 March 2025 io
Ponteland Memorial Hall Balance Sheet 31 March 2025 Notes 2025 2024 unrestricted & total funds Total funds FIXED ASSETS Tangible assets CURRENT ASSETS 23759 20634 Debtors 1314 2225 Cash at bank 51766 35737 NEf CVRREiif ASSET5 53080 37962 Credltors: amounts falling due within one year TOTAL ASSEfs LESS CURRENT LIABILITIES -1452 -1674 75387 56922 ACCRUALSAND DEFERRED INCOME -1907 -1760 NET ASSETS 73480 55162 FUND5 Unrestricted funds 73480 55162 TOTAL FUNDS 73480 55162 The financial statements were approved by the Board of Trustees and authorised for issue on 27 November 2025 and were signed on its behalf by.. J Harriwn -Trustee Ponteland Memorial Hall- Annual Report l April 2024- 31 March 2025 li
Ponteland Memorial Hall Note5 to the Finanaal Statement- continued for the Year Ended 31 March 2025 ACCOUNTING POLICIES Basls of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20191., Financial Reporhn8 Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical c05t convention. Income All income is recognised in the Statement of Financial Athvities once the charity has entitlement to the funds, it Is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilitr"es are recognised as expenditure as soon as there is a leg31 or constructive obligation committing the charity to that expenditure. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all tost related to the category. Where costs cannot be directly attributed to parhcular headings they have been allocated to activities on a basis consistent with the use of resources. Tangible fixed assets Depreciation is provided at the following annual rdtes in order to write off each asset over its estimated useful life. Plant & Machinery Fixtures & fithngs 25% Straight line 25% straight line Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used Sn accordance with the charitable objethves at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for partt'cular restricted purposes. Ponteland Memorial Hall- Annual Report l April 2024- 31 March 2025 12
Ponteland Memorial Hall Notes to the Financial Statement- continued for the Year Ended 31 March 2025 OTHER TRADING AcfiviTIES 2025 2024 Fundraising events Room booking5 Bar intome (Grossl Tennis and Bow15 Clubs Car parking other income GaraBe rental 3680 74106 8817 4675 64693 10970 2840 3451 1354 576 69S 550 87848 88559 INVEsfMENT INCOME 2025 2024 Deposit account interest 210 32 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees. remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. Trustees, expenses There were no trustees, expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. Ponteland Memorial Hall - Annual Report l April 2024- 31 March 2025 13
Ponteland Memorial Hall Notes to the financlal Statement- continued forthe Year Ended 31 March 2025 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestrlcted lunds INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Investment income 22185 88559 32 Totsl 110776 EXPENDITURE ON Raising funds Other 8928 71351 Total 80279 NEf INCOME 30497 RECONCILIATION OF FUNDS Total funds brought forward 24665 TOTAL FUNDS CARRIED FORWARD S5162 Ponteland Memorial Hall- Annual Report l April 2024- 31 March 2025 14
Ponteland Memorial Hall Notes to the Financial Statement- continued forthe Year Ended 31 March 2025 TANGIBLE FIXED ASSETS Plant & Machlnery Flxtures & flthngs Totals COST As at l April 2024 5631 24160 29791 Additions 10318 3779 14097 As at 31 Marth 2025 15949 27939 43888 DEPRECIATION As at l April 2024 2226 6931 9157 Charge for the year 3987 6985 10972 As at 31 March 2025 6213 13916 20129 NET BOOK VALUE At 31 March 2025 9736 14023 23759 At 31 Marth 2024 3405 17229 20634 DEBTORS 2025 2024 Trade debtors 303 iiio Other debtors 106 106 Prepayments and accrued income 905 IOD9 1314 2225 CREDITORS.. amounts fallin8 due within one year 2025 2024 Taxation and social security 70 37 Other creditors 1382 1637 1452 1674 Ponteland Memorial Hall - Annual Report l April 2024- 31 March 2025 15
Ponteland Memorial Hall Notes to the Financial Ststernent- continued for the Year Ended 31 March 2025 ACCRUALS AND DEFERRED INCOME 2025 2024 Accrua15 and deferred income 1907 1760 10. MOVEMENT IN FUNDS Net movement in funds At U412024 At 3110312025 Unre51ri(led fund5 General fund 55162 18318 73480 TOTAL FUNDS 55162 18318 73480 Net movement in funds. included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricled funds General fund 94898 -76580 18318 TOTAL FUNDS 94898 -76580 18318 Comparatives for movement in fvnds Net movement In funds At U412023 At 3110312024 Unrestricted funds General fund 24665 30497 55162 TOTAL FUNDS 24665 30497 55162 Comparative net movement in funds, included in the are as follows Incoming resourtes Resources expended Movement In funds Unrestricted funds General fund 110776 -80279 30497 TOTAL FUNDS 110776 -80279 30497 Ponteland Memorial Hall- Annual Report l April 2024- 31 March 2025 16
Ponteland Memorial Hall Notes to the Financlal Statement- continued for the Year Ended 31 March 2025 10. MOVEMENT IN FUNDS-continued The current 12 months and prior 12 months combined position is as follows: Net movement in funds At 11412023 AI 3110312025 Unreslrlrted funds General fund 24665 48815 73480 TOTAL FUfrJ05 24665 48815 73480 The current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows IncominB Tesources Resources expended Movement In fvnds Unrestricted lunds General fund 205674 -156859 48815 TOTAL FUNDS 205674 -156859 48815 RELATED PARTY DISCLOSURES There were no related partytransactions for the year ended 31 March 2025. Ponteland Memorial Hall - Annual Report l April 2024- 31 March 2025 17
PONTELAND MEMORIAL HALL Notes to the Flnandal Ststement for the Year Ended 31 March 2025 2025 2024 INCOME AND ENDOWMENTS Donation5 and legacie5 Donations Grants 485 21700 6840 6840 22185 Other trading activities Fundraising events Room bookings Bar income (Grossl Tennis and Bowls Clubs Car parking Other income Garage rental 3680 74106 8817 4675 $4693 10970 2840 3451 1354 576 695 550 87848 88559 Imiestment Income Deposit account interest 210 32 210 32 Totsl Intomlng res0CeS 94898 110776 EXPENDITURE Other trading activlties Bar purchases Event purchases 2446 3912 6298 2630 6358 8928 Support costs Management Wages Rate5 and water 4480 3951 3371 4206 È li Insurance Light and heat Telephone Repairs and renewals Advertising Sundries Tralning Cleaning & waste 4807 12718 502 13908 1605 641 18 6973 4912 8646 783 22168 1682 512 9814 49603 56094 Flnance Plant and machinery Fixtures and fittings 3987 6985 1408 10972 7448 Ponteland Memorial Hall- Annual Report l April 2024- 31 March 2025 18
PQNTELAND MEMORIAL HALL Note5 to the Flnancial Statement for the Year Ended 31 March 2025 This page does not form part of the statutory financial statements 2025 2024 Flnance Other Subscriptions Computer costs Donations Bank Charges 1670 1240 983 107 1121 1661 475 339 4000 3596 Governance cost5 Accountancy and legal LeBal fees Other professional fees 1760 906 2980 2945 1268 5646 4213 Total resources expended 76580 80279 Net InMe/(eXPenditUre) 18318 30497 This page does not form part of the ststutory financial statements Ponteland Memorial Hall- Annual Report l April 2024- 31 March 2025 19