## **Ponteland Memorial Hall Trustees’ Annual Report 1 April 2023 – 31 March 2024** _Ponteland Memorial Hall at the heart of the community serving residents in Ponteland and the surrounding area_ **Ponteland Memorial Hall** ## **Legal and Administrative Information** Ponteland Memorial Hall is a Charitable Incorporated Organisation Number 1188263 ## **Address** Ponteland Memorial Hall Darras Road Ponteland Newcastle upon Tyne NE20 9NX ## **Trustees during the period** Karen Buckham (Elected 25 January 2024) Steve Colman Balaji Dorani (Vice-Chair) Victoria Grace (Resigned 30 November 2023) Alan Hall (Resigned 26 October 2023) John Harrison (Chair) Charles Laidlaw (Elected 30 November 2023) John Lowdon Dominic McVey Colin Ord (Elected 27 April 2023) Emma Patterson Vinita Raheja (Elected 27 April 2023, Resigned 26 September 2024) Adam Storey (Elected 29 February 2024) Gavin Townsend (Elected 26 January 2023, Resigned 30 May 2024) Gareth Turney (Resigned 23 October 2023) Jackie Walker (Resigned 29 June 2023) Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 2 **Ponteland Memorial Hall** ## **Financial Period** 1 April 2023 – 31 March 2024 ## **Serious Incidents** None ## **Fundraising** During the period: - Funds were raised from the public. - The charity did not work with any professional fundraisers. - The charity did not work with any commercial participators. ## **Grant Making** During the period the charity did not issue any grants. ## **Income from government contracts** During the period the charity received the following income from contracts (other than grant agreements) with central government or local authorities: £330.00 from NHS Blood and Transplant ## **Income from government grants** During the period the charity received grants of - £10,000 from Ponteland Town Council for Roof Repairs - £6,600 from Ponteland Town Council for Heating Repairs and Control Upgrades - £5,000 From Northumberland County Council (Community Chest) for Roof Repairs ## **Income from outside the UK** During the period the charity received no income from outside the UK. Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 3 **Ponteland Memorial Hall** ## **Operating and spending outside England and Wales** During the period the charity did not send money or operate outside England and Wales. ## **Subsidiaries** The charity does not have any subsidiaries. ## **Trustee payments** None of the trustees received any remuneration, payments or benefits from the charity other than refunds of legitimate trustee expenses. ## **Employees** None of the employees received total employee benefits in excess of £60,000. ## **Volunteers** During the period, excluding the trustees, the charity had no UK volunteers. ## **Financial controls** The financial controls were reviewed on 6 October 2022. Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 4 **Ponteland Memorial Hall** ## **Objects** The objects of the charity are: **To further or benefit the residents of Ponteland and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.** In furtherance of these objects but not otherwise, the trustees shall have power: **To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.** The Trustees continue to maintain and operate The Ponteland Memorial Hall, a valuable community and historic asset. The Trustees’ ambition is to make the building and its facilities centre stage in Ponteland as it enters its second century. Local people of all ages, backgrounds and abilities will benefit from a welcoming and well-run facility. Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 5 **Ponteland Memorial Hall** ## **Activity** The focus of the Trustees during the period 1 April 2023 – 31 March 2024 has been to build on the changes to the Hall’s governance and operations implemented during the previous year. Although a number of Trustees left during this period they were replaced by new Trustees with an equally diverse set of backgrounds including a number with business and commercial experience. All are enthusiastic and passionate about making the Hall a success. It is a testament to the approach to governance at the Hall that these new Trustees have been inducted and have made valuable contributions soon after joining. Although the number of Trustees will normally be kept at around 12, the Constitution was amended so that the maximum number of Trustees is 15. Historic records for the hall dating back to 1922 have been deposited with Northumberland Archives. New online accounting and room booking systems have been consolidated. Heating controls have been upgraded and can now be controlled remotely. The Hall organised a number of events during the period: Coronation Tea Party Ponteland Antiques show Charity Retro Disco Ponteland Winter Ale Festival Remembrance Day Refreshments Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 6 ## **Ponteland Memorial Hall** Major refurbishment of the Upper Lounge has been undertaken. This includes the laying of a Harlequin professional dance floor, redecoration, installation of air conditioning, installation of ballet barres and a new sound system to form a dedicated dance studio. Rebranded as “the Studio” it was opened by the Mayor of Ponteland Cllr Overbury in November 2023. The new Studio has attracted a leading regional dance school as a principal dance school at the Hall and various other activities including pilates and Zumba. The Ponteland Repertory Society and Preppies Youth Theatre present numerous productions throughout the year in the Hall. The Hall’s target market is based around existing users of the Hall but with the intention to improve the facilities, booking arrangements and making the Hall more welcoming to new users. The Trustees are convinced that with its fresh approach, promotion via social media along with other routes to market is attracting new users to the Hall. The Hall’s versatility with offerings such as a licensed bar run by the well-respected Pont Tap team and ample parking will be promoted. It is central to the Trustee’s approach to be user friendly and with the emphasis on community involvement. The turnaround plan has successfully turned a deficit from 2022-23 of -£30,343 to a surplus of £30,497. The majority of the surplus was invested in the Studio. Unfortunately, the level of investment required in the near term is more than can be realized using retained surplus. A programme of identifying and applying for grants is underway. This is already proving to be challenging for a number of reasons: Previous interactions with funding bodies, socio-economic status of Ponteland and the economic downturn. The quicker we can obtain the investment the quicker the Hall can be repaired and then improved. Nevertheless, the outcome over the next two to three years will be a Hall which is: - in a good state of repair - well-managed and financially sound Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 7 **Ponteland Memorial Hall** - secured its place as central to community life and activities in Ponteland. - seen by the local populace as their hall and their community facility. ## **Aims** To bring professional management to the Hall’s operations and finances. It is a registered charity, but it has to generate income to meet its operating costs and to produce surpluses for investment in the Hall’s facilities. For the Hall to gain recognition as a user-friendly place. The Trustees want to see community involvement and engagement. Events linked with friends and family will be encouraged. The Trustees intend to seek out ways to work with and collaborate with other charities and voluntary groups. To modernise and improve the Hall’s facilities and to make the customer experience a favourable one from booking to conclusion. ## **Immediate Goals** When the new group of Trustees took over in the Autumn 2022 a turnaround plan was developed to achieve the following within a year: - Booking of the Hall facilities to be as quick and easy as possible - Immediate online access re Hall availability - Facilities to be clean and well-presented - Hall to be secure with modern lighting, locks and systems - Easy customer access to car parking - Any urgent repairs to be undertaken - Hall to be on a sound financial footing - Pursuit of programme of investment in Hall facilities All of these have been achieved. Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 8 **Ponteland Memorial Hall** ## **Target Market and Offering** The Hall, one of the largest community buildings in Northumberland, is a flexible space for events, parties, and functions. The Hall is quite unique in Ponteland in the scale and range of facilities available. We have carefully assessed what we can offer against other locally available facilities. This extends from sit down dinners for 150 people to theatre-style shows and celebrations for up to 260. Our recently updated website (www.pontelandmemorialhall.com) sets out details of rooms, seating and table arrangements together with user friendly rental packages and options. Enquiries and bookings are healthy and the hall feels a lot busier with weddings, engagements, birthday parties, concerts, dance, arts and craft, markets and theatrical productions. The level of interest shown leads us to believe that our fresh, user-friendly approach, our versatility and our hire rates are together demonstrating real interest in the markets which we are seeking to serve. ## **2024/26 onwards** Going forward we are working towards developing an income stream from letting out the Bungalow although this will require a significant amount of investment to refurbish it. 14 January 2025 Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 9 **Ponteland Memorial Hall** ## **Independent examiner's report to the trustees of Ponteland Memorial Hall** I report to the charity trustees on my examination of the accounts of Ponteland Memorial Hall (the Trust) for the year ended 31 March 2024. ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Brian Russell FCA** ## **The Institute of Chartered Accountants in England and Wales** Russell & Co. 1st Floor, The Smithyside 7 Bell Villas Ponteland Newcastle upon Tyne NE20 9BD **Date:** 16 January 2025 Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 10 **Ponteland Memorial Hall** ## **Statement of Financial Activities for the Year Ended 31 March 2024** |**Notes**
**INCOME AND ENDOWMENTS FROM**
Donatons and legacies
5
Other trading actvites
2, 5
Investment income
3, 5
**Total**
**EXPENDITURE ON**
Raising funds
Other
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|**2024**
**2023**
**Unrestricted & total**
**funds**
**Total funds**
£
£
22,186
6,050
88,557
53,867
32
26| |---|---| ||110,775
59,943| ||8,928
4,911
71,351
85,375| ||80,279
90,286| ||30,496
(30,343)
24,666
55,009| ||55,162
24,666| The notes on pages 13 to 18 form part of these financial statements Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 11 ## **Ponteland Memorial Hall** ## **Balance Sheet 31 March 2024** |**Notes**
**FIXED ASSETS**
Tangible assets
6
**CURRENT ASSETS**
Debtors
7
Cash at bank
**NET CURRENT ASSETS**
**Creditors:**amounts falling due within
one year
8
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**ACCRUALS AND DEFERRED INCOME**
9
**NET ASSETS**
**FUNDS**
Unrestricted funds
**TOTAL FUNDS**|**2024**
**2023**
**Unrestricted & total**
**funds**
**Total funds**
£
£
20,634
5,126
2,225
-
35,737
21,040| |---|---| ||37,962
21,040| ||(1,674)
-| ||56,922
26,166
(1,760)
(1,500)| ||55,162
24,666| ||55,162
24,666| ||55,162
24,666| The financial statements were approved by the Board of Trustees and authorised for issue on 16 January 2025 and were signed on its behalf by: ............................................. **J Harrison – Trustee** Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 Page 12 **Ponteland Memorial Hall** ## **Notes to the Financial Statement – continued for the Year Ended 31 March 2024** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant & Machinery 25% straight line Fixtures & fittings 25% straight line ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Ponteland Memorial Hall – Annual Report 1 April 2022 – 31 March 2023 Page 13 ## **Ponteland Memorial Hall** ## **Notes to the Financial Statement – continued for the Year Ended 31 March 2024** **2. OTHER TRADING ACTIVITIES** |**2.**
**OTHER TRADING ACTIVITIES**|| |---|---| |Fundraising events
Room bookings
Bar income (Gross)
Tennis and Bowls Clubs
Car parking
Other income
Garage rental
**3.**
**INVESTMENT INCOME**
Deposit account interest|**2024**
**2023**
**£**
**£**
4,675
64,693
10,849
2,840
3,450
1,474
576
43
38,814
6,024
1,895
7,091
-
-| ||88,557
53,867| ||**2024**
**2023**
**£**
**£**
32
26| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. ## **Trustees' expenses** There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023. Ponteland Memorial Hall – Annual Report 1 April 2022 – 31 March 2023 Page 14 ## **Ponteland Memorial Hall** ## **Notes to the Financial Statement – continued** **for the Year Ended 31 March 2024** ## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** |**INCOME AND ENDOWMENTS FROM**
Donatons and legacies
Other trading actvites
Investment income
**Total**
**EXPENDITURE ON**
Raising funds
Other
**Total**
**NET INCOME**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|**Unrestricted funds**
**£**
6,050
53,867
26| |---|---| ||59,943| ||4,911
85,375| ||90,286| ||(30,343)
55,009| ||24,666| Ponteland Memorial Hall – Annual Report 1 April 2022 – 31 March 2023 Page 15 ## **Ponteland Memorial Hall** ## **Notes to the Financial Statement – continued for the Year Ended 31 March 2024** ## **6. TANGIBLE FIXED ASSETS** |**COST**
As at 1 April 2023
Additons
As at 31 March 2024
**DEPRECIATION**
As at 1 April 2023
Charge for the year
As at 31 March 2024
**NET BOOK VALUE**
At 31 March 2024
At 31 March 2023
**7.**
**DEBTORS**
Trade debtors
Other debtors
Prepayments and accrued income
**8.**
**CREDITORS**:amounts falling due within one
Taxaton and social security
Other creditors|**Plant &**
**Machinery**
**Fixtures &**
**ftngs**
**Totals**
**£**
**£**
**£**
3,272
3,563
6,835
2,359
20,597
22,956|**Plant &**
**Machinery**
**Fixtures &**
**ftngs**
**Totals**
**£**
**£**
**£**
3,272
3,563
6,835
2,359
20,597
22,956| |---|---|---| ||5,631
24,160
29,791|| ||818
891
1,709
1408
6,040
7,448|| ||2,226
6,931
9,157|| ||3,405
17,229
20,634|| ||2,454
2,672
5,126|| ||year|**2024**
**2023**
**£**
**£**
1,110
-
106
-
1,009
-| |||2,225
-| |||**2024**
**2023**
**£**
**£**
37
-
1,637
-| |||1,674
-| Ponteland Memorial Hall – Annual Report 1 April 2022 – 31 March 2023 Page 16 ## **Ponteland Memorial Hall** ## **Notes to the Financial Statement – continued** **for the Year Ended 31 March 2024** |**9.**|**ACCRUALS AND DEFERRED INCOME**|||| |---|---|---|---|---| ||||**2024**|**2023**| ||||**£**|**£**| ||Accruals and deferred income||1,760|1,500| |**10.**|**MOVEMENT IN FUNDS**|||| ||||**Net movement**|| |||**At 1/4/23**|**in funds**|**At 31/03/24**| |||**£**|**£**|**£**| ||**Unrestricted funds**|||| ||General fund|24,666|30,496|55,162| ||**TOTAL FUNDS**|24,666|30,496-|55,162| ||Net movement in funds, included in the above are as follows:|||| |||**Incoming**|**Resources**|**Movement in**| |||**resources**|**expended**|**funds**| |||**£**|**£**|**£**| ||**Unrestricted funds**|||| ||General fund|110,775|(80,279)|30,496| ||**TOTAL FUNDS**|110,775|(80,279)|30,496| ||**Comparatves for movement in funds**|||| ||||**Net movement**|| |||**At 1/4/22**|**in funds**|**At 31/03/23**| |||**£**|**£**|**£**| ||**Unrestricted funds**|||| ||General fund|55,009|(30,343)|24,666| ||**TOTAL FUNDS**|55,009|(30,343)|24,666| ||Comparatve net movement in funds, included in the are as follows|||| |||**Incoming**|**Resources**|**Movement in**| |||**resources**|**expended**|**funds**| |||**£**|**£**|**£**| ||**Unrestricted funds**|||| ||General fund|59,943|(90,286)|(30,343)| ||**TOTAL FUNDS**|59,943|(90,286)|(30,343)| Ponteland Memorial Hall – Annual Report 1 April 2022 – 31 March 2023 Page 17 ## **Ponteland Memorial Hall** **Notes to the Financial Statement – continued for the Year Ended 31 March 2024** ## **10. MOVEMENT IN FUNDS – continued** The current 12 months and prior 12 months combined position is as follows: |**Unrestricted funds**
General fund
**TOTAL FUNDS**|**At 1/4/22**
**Net movement**
**in funds**
**At 31/03/24**
**£**
**£**
**£**
55,009
153
55,162| |---|---| ||55,009
153
55,162| The current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows |**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
Resources
expended
Movement in
funds
£
£
£
170,718
(170,565)
153| |---|---| ||170,718
(170,565)
153| ## **9. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2024. Ponteland Memorial Hall – Annual Report 1 April 2022 – 31 March 2023 Page 18 ## **PONTELAND MEMORIAL HALL** ## **Notes to the Financial Statement** ## **for the Year Ended 31 March 2023** |**INCOME AND ENDOWMENTS**
**Donatons and legacies**
Donatons
Grants
**Other trading actvites**
Fundraising events
Room bookings
Bar income (Gross)
Tennis and Bowls Clubs
Car parking
Other income
Garage rental
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Other trading actvites**
Bar purchases
Event purchases
**Support costs**
**Management**
Wages
Rates and water
Insurance
Light and heat
Telephone
Repairs and renewals
Advertsing
Sundries
Cleaning & waste
**Finance**
Plant and machinery
Fixtures and ftngs|**2024**
**2023**
**£**
**£**
486
21,700
6,050| |---|---| ||22,186
6,050| ||4,675
43
64,693
38,814
10,849
6,024
2,840
1,895
3,450
7,091
1,474
-
576
-| ||88,557
53,867| ||32
26| ||32
26| ||| ||**110,775**
**59,943**| ||6,298
4,911
2,630
-| ||8,928
4,911| ||3,371
33,035
4,206
4,018
4,912
5,000
8,646
4,459
783
1,444
22,168
12,752
1,682
241
512
4,168
9,814
2,917| ||12,008
68,034| ||1,408
818
6,040
891| ||7,448
1,709| This page does not form part of the statutory financial statements Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 19 ## **PONTELAND MEMORIAL HALL** ## **Notes to the Financial Statement** ## **for the Year Ended 31 March 2023** |**Finance Other**
Subscriptons
Computer costs
Donatons
**Governance costs**
Accountancy and legal
Legal fees
Other professional fees
**Total resources expended**
**Net income/(expenditure)**|**2024**
**2023**
**£**
**£**
1,121
1,661
586
475| |---|---| ||3,257
586| ||2,055
2,162
0
12,884
2,158| ||4,213
15,046| ||**80,279**
**90,286**| ||**30,496**
**(30,343)**| This page does not form part of the statutory financial statements Ponteland Memorial Hall – Annual Report 1 April 2023 – 31 March 2024 20