## **PONTELAND MEMORIAL HALL** ## **TRUSTEES’ ANNUAL REPORT FOR YEAR ENDING 31[ST] MARCH 2021** Legal and Administrative Information Registered CIO number 1188263 Address: Ponteland Memorial Hall Darras Road Ponteland NE20 9NX Ponteland Memorial Hall is a community owned and managed village hall, providing accommodation and facilities for community activities, meetings and social gatherings. The hall was originally constituted by an indenture dated 5[th] January 1922. The indenture together with a small number of administrative amendments made on 8[th] September 2018 remained as the governing document. The management of the Hall was undertaken by the committee of Trustees and members meeting quarterly. The finance sub-committee met as required to consider financial matters outside the quarterly schedule. The original indenture was replaced by the document registered with the charity commission on 28[th] February 2020. The Trustees for 2020-21 were Mr. Robert Guy Ramsay Chairman Dr. Peter Burnett Cdr. Eric Marshall resigned as at 2[nd] April 2021 Mrs. Jacqueline Walker Mr. Richard Davies resigned as at 2[nd] April 2021 Mr. David Goodchild (Honorary Treasurer) Ms Victoria James Emma Patterson Dr. Balaji Dorani Main Contact Mrs. Shauna Kelly, Hall Secretary Bank Details: Barclays Bank Summary of activities 2020-2021 There were no activities during this period as the assets were only transferred on 1[st] April 2021 from Charity No. 522125 All the policies are available in full on the website under policies. These are Data protection, Equal Opportunities, Financial including reserves, Safeguarding, Risk, and Election and Recruitment of New Trustees. All policies and procedures are reviewed annually by the Trustees. The Trustees decided to delay the reconstitution of the Hall as a Charitable Incorporated Organisation and the assets were transferred on 1[st] April 2021 from the previous charity No 522125. For information only the report for the Hall activities submitted by the Hall charity is attached as an appendix to this report Finally we must express our gratitude to the retiring Trustees, Cdr. Eric Marshall and Mr. Richard Davies for their sterling work for and support of the Hall over many years. Appendix1 Charity No. 522125 annual report to Charity Commission for 2020-2021 ## **APPENDIX 1** ## **PONTELAND MEMORIAL HALL** ## **TRUSTEES’ ANNUAL REPORT FOR YEAR ENDING 31[ST] MARCH 2021** Legal and Administrative Information Registered Charity number 522125 Address: Ponteland Memorial Hall Darras Road Ponteland NE20 9NX Ponteland Memorial Hall is a community owned and managed village hall, providing accommodation and facilities for community activities, meetings and social gatherings. The hall was constituted by an indenture dated 5[th] January 1922. The indenture together with a small number of administrative amendments made on 8[th] September 2018 remains as the governing document. The management of the Hall was undertaken by the committee of Trustees and members meeting quarterly. The finance subcommittee met as required to consider financial matters outside the quarterly schedule. The Trustees for 2020-21 were Mr. Robert Guy Ramsay Chairman Dr. Peter Burnett Cdr. Eric Marshall resigned as at Mrs. Jacqueline Walker Mr. David Goodchild (Honorary Treasurer) Ms Victoria James Emma Patterson Dr. Balaji Dorani Main Contact Mrs. Shauna Kelly, Hall Secretary Bank Details: Barclays Bank Summary of activities 2020-2021 The Hall Management Committee and Finance sub-committee met during the year ended 31[st] March 2021 to ensure the efficient running of the Hall. Income from room hire was £9959 a decrease of £46,766 (82%). This decrease was due to restrictions imposed by Government as well as the impact of the pandemic. Although our expenditure was also reduced we received considerable government support together with Coronavirus Job Retention Scheme payment and donations. Charging for the car park started on 17th June 2020 and we received contributions of £3,015 from Parking Eye Ltd., as well as hiring payments of £1,919. The effect of this was to increase our resources by £23,288. Total resources at 31[st] March 2020 now stand at £54,419. The major significant capital works undertaken this year was repair of the gas main for which the Sir James Knott Trust allowed us to transfer a grant of £5,000 already received for the noise insulation project. We were unable to proceed with the noise insulation project as were unable to find sufficient other grants for this project. There were about 300 hired sessions out of approximately 3300 sessions due to the impact of Covid. Setting up, clearing and repairs occupy some of the non-hired sessions. There are usually 3 sessions available per day. The committee welcomes the continuing support of Ponteland Town Council with a grant of £6,500. We also received donations of some £7,322. The 200 club was reconstituted and we received contributions of £900. The committee greatly appreciates the support received from the wider community which contribute to the maintenance of a major community asset. Both the Bowling and Tennis Clubs report a successful year is spite of restrictions. The Trustees decided to delay the reconstitution of the Hall as a Charitable Incorporated Organisation and this will be the last annual report as a charity. Our Caretaker and Secretary continue to provide excellent support, as do our Standby Caretaker and Secretary Mr. & Mrs Kelly Senior who ensure coverage during holiday periods. Finally we must express our gratitude to the retiring Trustee, Cdr. Eric Marshall for his sterling work for and support of and support of the Hall over many years.