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2021-07-31-accounts

Trustees' Annual Report for the period

Period start date Period end date 1 August 2020 To 31 July 2021

From

Section A Reference and administration details

Charity name

Reigate and Redhill Choral Society CIO

Other names charity is known by

RRCS

Registered charity number (if any) 1188249

Charity's principal address 46 Park Lane

Reigate Surrey Postcode RH2 8JX

Names of the charity trustees who manage the charity

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14		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or
body) entitled to
appoint trustee (ifany)
Ailsa Darroch Chair from 10/9/2019
Adrienne Elliott Secretaryfrom 11/9/2018
Tim Nelson Treasurer from 11/9/2018
Sarah Ashworth MembershipSecretaryfrom 10/9/2019
David Lake
Nigel Riddell
Yvonne Sinclair
Kevin Chamberlain From 10/11/2020
Christopher Weekes Until 10/11/2020
Denise Davis Until 10/11/2020

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution adopted 26 September 2019, and came into effect with the (eg. trust deed, constitution) registration of the CIO on 28 February 2020.

How the charity is constituted RRCS is a Charitable Incorporated Organisation (CIO)

Trustee selection methods Trustees are normally elected or re-elected by members at the Annual (eg. appointed by, elected by) General Meeting. Trustees may also be appointed at other times by members or the charity trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Conversion to a Charitable Incorporated Organisation (CIO) Reigate and Redhill Choral Society CIO became operational on 1 August 2020, following the transfer of assets and membership from the previous unincorporated society (charity number 280195) at year end 31 July 2020. Charity number 280195 has been retained and linked to the CIO solely for the purpose of ensuring that any donations or legacies made to the choir reach their intended destination.

Coronavirus

Activities this year continued to be heavily impacted by the pandemic, with no live concerts and few in person rehearsals. Choir members were kept in touch during periods of COVID restrictions mainly via weekly Zoom sessions with musical content including rehearsals. The support to help self-isolating fellow members with their shopping, essential errands and maintaining social contact continued to operate.

Musical Director

Interim MDs have been appointed for the 2020-21 season (Cole Bendall) and 2021-22 season (Jordan Theis), pending a formal recruitment process for a new permanent MD.

Membership

As expected, due to both COVID restrictions and the change of MD, membership was down in 2020-21, with circa 75 members attending rehearsals or online sessions. A reduced subscription level reflecting the limited activities that were possible and lower membership numbers resulted in the total value of subscriptions reducing by over 50%. This situation will be closely monitored as we exit from COVID.

Section C Objectives and activities

Summary of the objects of the The objects of the Society are to advance, improve, develop and charity set out in its maintain public education in, and appreciation of, the art and science of governing document music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The Society is committed to providing a vehicle for the enjoyment of choral music in all its many forms by:

The trustees have had regard to the Charity Commission’s guidance on public benefit. In pursuing our aims for the public benefit, the choir impacts on people's lives in two ways. First, for participants, we involve people in a creative, enjoyable and fulfilling educational activity, providing them with opportunity to develop vocal technique and musical repertoire. Second, for audiences, we present exciting, innovative and high-quality performances which should always be a pleasurable cultural experience, but will sometimes challenge them and educate them by extending their musical knowledge.

The choir is non-audition, so that people without prior experience are able to join. There is a reduced subscription rate for students and a bursary scheme to cover the subscription in case of need.

At our concerts we offer concessionary rates for young people and we subsidise our ticket prices to make our events as accessible as possible.

In normal years the choir performs at least four times per season as well as organising activities designed to involve the wider community, such as a Christmas Festival of Carols for local school children and choral workshops which are open to non-members. In addition, it holds fundraising events, often with a social purpose, and tours each Spring either within the UK or on the continent.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

In addition to the functions of the trustees, the success of the choir relies heavily upon a large number of members who perform voluntary roles on behalf of the choir. The roles cover music library, fundraising, concert and tour organisation, marketing, website and media, and community development.

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Section D Achievements and performance

Summary of the main RRCS Chair Report, Season 79 2020 – 21 achievements of the charity After the long months of the first Covid-related lockdown over the spring during the year and summer of 2020, we began our 79th season full of hope that we could return to in-person rehearsals, albeit in small, socially distanced groups of masked singers and in thoroughly ventilated premises. Unfortunately our usual rehearsal venue at Shaw’s Corner was closed whilst Covid restrictions were in place, however St John’s Church kindly offered us a refuge provided that we moved our rehearsal evening to Friday. We knew that these new arrangements would present difficulties to some members, so we organised both live-streamed and recorded versions of these first rehearsals for those unable to attend in person, thanks to the technical expertise of David Lake and Richard Salmon. Our newly appointed interim Music Director, Cole Bendall, devised a French-themed repertoire list for the autumn term, including works by Vierne, Rameau, Ravel, Saint-Saens and Langlais, which he quickly adapted to fit into virtual only rehearsals via Zoom when choirs were once again locked down in early November 2020. Before we all retreated behind our screens again, with just 48 hours’ notice, we managed to assemble a group of 24 singers together with Cole and our technical experts, to record some of our favourite Christmas Carols. Members were able to listen to the recording via a link on our website, and we also offered a limited run of CDs for sale, raising £260 towards the choir’s Anne Garton Bursary Fund that contributes towards the subscriptions of members needing financial support.

We began the Spring term optimistically again, preparing for a behind closed-doors performance of Fauré’s Requiem and Cantique de Jean Racine. Whilst we couldn’t go ahead with the performance as planned due to the continuing lockdown, we rehearsed both works online in January and February. We also continued with arrangements to collaborate with the Boston-based Quincy Choral Society (QCS) over a joint recording of the Fauré Requiem, accompanied by a string quintet from Covent Garden Sinfonia, in a virtual choir project using the ‘Choirless’ web-based platform. This project had to be postponed until the autumn, and has now been released to QCS for them to add their voices to the mix. Other highlights of the spring term included an online presentation by Cole on the Estonian composer Veljo Tormis, the subject of his PhD thesis. In March, we supported the country-wide Marie Curie National Day of Reflection by inviting our members to sing with their virtual choir project, and set up our own fundraising appeal for their annual Daffodil campaign, which exceeded our target by raising £670.

Our programme for the remainder of the season included studying parts of Brahms Ein Deutsches Requiem , the famous Vivaldi Gloria as well as Haydn’s Insanae et vanae curae. Given the continuing uncertainty over government rules and guidelines, particularly for singers, we wanted to offer members a variety of options which included the new and challenging experience of singing in German, as well as learning more accessible, shorter works which we could polish up ready for a concert performance, if permitted. There was a glimmer of hope that we would be allowed to meet in person for indoor rehearsals in May, but those hopes were promptly dashed again, with the small consolation of being permitted to sing outdoors in groups of 30 people. This prospect raised different logistical issues to resolve, such as a suitable venue, shelter and lighting. Reigate Grammar School kindly offered the use of a marquee, which didn’t quite comply with the rules, so we found a new home in the churchyard at St John’s in Redhill for our last few rehearsals of the season. We finally performed the Vivaldi and Haydn just to ourselves and

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the local avian population, as we bid goodbye to Cole in early July. In lieu of our summer concert, we staged a recital in St John’s Church on 9th July with performances from Charles Thompson and Robin Whitehouse, accompanied by David Lake. The evening concluded with an al fresco (bring your own) picnic supper in the church grounds.

Throughout the spring and summer terms, the Committee worked on plans for the following season. A member survey concluded that we should return to rehearsals on Tuesday and gave clear indications regarding the number and type of events and performances which would enjoy most support. A new rehearsal venue therefore needed to be found, and we were fortunate to discover the newly built performance theatre at The Carrington School could accommodate us safely from September 2021. We also needed a new interim Musical Director until we could hold in-person auditions, and were delighted to select Jordan Theis to lead us into our 80th season.

Although we were unable to hold many of our usual social and fundraising events during the year, in June we did organise a delightful sponsored walk in Langley Vale. £1,230 was raised towards our 80th anniversary events, £680 from the walk and £550 from other member donations. Our summer barbeque in August 2021, once again generously hosted by the Weekes family, gave us the opportunity to meet our incoming MD and his partner in person, as well as raising over £450 for choir funds for the 2021-22 season.

Heartfelt thanks are due to the Trustees, the Operational Committee and all members who helped and supported the choir as we adapted to new rules and leadership through the year. A tremendous amount of time, thought and planning went into the organisation of all rehearsals and events, whether held virtually or in person and we are exceedingly fortunate to have so many talented and dedicated people within our ranks who sustain and enrich our activities and the wider community.

Ailsa Darroch, April 2022

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Section E Financial review

Excluding liabilities, the choir’s total funds stand at £68,771. Although Brief statement of the income was substantially lower this season, expenditure reduced even charity’s policy on reserves further, and it therefore proved unnecessary to use reserves to make up any shortfall. The trustees have reviewed Reserves Policy and concluded that £10,800 of Reserves, held to protect against future financial shocks and pressures, should be designated for expenditure. Reserves now stand at £33,000 and £10,500 has been added to designated funds towards the cost of purchasing equipment (previously rented) and staging (in need of replacement).

The Anne Garton Bursary Fund supports the bursary scheme to cover the subscriptions in case of need. Donations this season increased the Details of any funds materially in deficit fund to £915. In recent years it has been possible to cover bursaries from general funds, but new sources of funds still need to be obtained to fund bursaries in the medium to long term.

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Basis of Accounts The choir’s accounts are prepared on a ‘Receipts and Payments’ basis and are prepared in accordance with Charity Commission requirements based on the CC16a template.

Financial Highlights

• how expenditure has Unrestricted funds have received a surplus of £159, and £1,490 has been raised towards the Anne Garton Bursary and Anniversary restricted supported the key objectives funds. This is a good result in a season in which COVID meant that there of the charity; was limited activity, with no public concerts, few in-person rehearsals and • investment policy and fewer members participating. Subscription rates were reduced and total objectives including any subscriptions were down from £21,720 to £9,766. ethical investment policy The choir aims to cover rehearsal and regular administration costs with adopted. subscriptions. This was still achieved thanks to lower costs. Legal costs of £2,470 relating to the previous Musical Director were met out of general funds without drawing on reserves.

At £1,214 fundraising was low this year due to limited opportunities for fundraising activities. In addition £741 has been provided by Dell through match and volunteer funding, and other donations totalled £824.

Gift Aid provided £4,905 this year, comprised of Gift Aid on 2019-20 donations and subscriptions. Lower income this season will mean that Gift Aid will be significantly lower in 2021-22.

Section F Other optional information

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Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Ailsa Darroch Timothy Nelson Position (eg Secretary, Chair, etc)[Chair ] Treasurer Date 17 May 2022

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(HARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Reigate & Redhill Choral Society cio On accounts for the year ended 31 July 2021 Charity no (if any) 1188249 Set out on pages 1to3 I report to the trustees on my examination of the accounls of Ihe above charity ('the Trust.) for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in arKordance with the requirements of the Charities Act 2011 I'the Act"). I report in respect of my examination of the Trust's accounts ¢arried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145151{b) of the Act Independent lThe charity's gross income ex￿eded £250.000 and l am qualified lo examiner's statement undertake the examination by being a qualified member of linsert name of applicable listed body1}. Delele I l if nol applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination {other than that disclosed below "I which gives me cause to believe that in, any material respect". the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not accord with the accounting records,. or the a¢counts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities {Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair. view which is not a matter considefed as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in Ihis report in order lo enable a proper understanding of the accounts to be reached. se delete the words Ihe brackets if they do not apply. Signed: Date: 21 February 2022 Name: Christopher P ter Horry Relevant professional qualificationls) or body Institute of C rtered Accountants in England and Wales IER Oct 2018

(if any): Address: 9 Holmesdale Avenue Redhill RH1 2PB Section B Disclosure Only complete If the exaininer needs lo h..'giiligi'il nialerial malleis ol conce (see CC32. Independent examination of charity accounts.. directions and guidance for examiners)- Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018

Relgate & Redhlll Choral Society ao R4glsterod Charlty 1188249 Accounts for Year Endin8 31 July 2021 ststtment of Reulpts and Expen(Sltste fLihe¥ear eThllw31 Jtht 2011 RECEIPTS 1021 Total 1020 Total Subscriptiws Friends 9.766.Tr) 350.00 9.766.iYJ 350.th) 21,719.80 215. Anne Gèrton 8uTsary Fund fundra￿n8 Ahttfver5ary Fund Fundrsin8 Incom• Annfvèrsary Fund DOn￿on5 other Fundralslnd Intome oth•T Donations Dell m8tth I vc4unteer fursding 160.LKJ 260.IY) 680.Tr) S5￿00 680. 550.IJI 273.73 273.77 741.45 273.73 273.77 741.45 3.919.23 650.96 1,183.57 Seèsoh ti(k•ts Coneert recelpts Nestlé donatlon lor Fest￿1 of Cards Jo$ephlne B•ker Trust Grant 1128.wl 550.00 10.267.03 5W.00 T￿r re£e4Trts 6,297.00 Muskhlre Ih¢om¢ Muslcsales 64L44 so 641.48 18.50 3,554.25 124.00 Advertlsln8 r•ceipts F•c• masks, collectlon4 sundry rK• External event r2ceipts 1.251.IXI L251.lYJ 692. 1,194.OD 4.390.5R 116.86 4.905.76 4,9)5.76 4.99 Bank Interest GROSS INCOME 19.588.68 55,974.2 Member credlts Credlls ¢l¥th fortour Crtdlls for subs ¢￿dIS gsven for season tkkets C•sh ¥efuds edlts used 5.585.00 82.17 675.IX) 675.LX) 1495 QNJ 1495 QM)) 2.415. 12.139 001 11.299.001 j30a.ool 4.064.17 Total 12.139 Wl TOTAL5 RE￿IpTs £18,091.68 1É649.001 £17,449. £60,038.45 RRC5Account$ 2021￿21 Flnaljisx YE Rewt 202ts21 Pa8elof3

2021 Totsl 2020 Tot• CateBory MD rehearsal fees Accompanist rehearsfrl fees Hire of rehearsal ha Rehe￿$￿ expenses 5,180. 2.649.00 815. 5.180.CrfJ 2.649.80 815.ts) 9.895.00 2.249.16 1.328.00 1.224.58 fvJndralsinRexpendiiure 1.093.42 MD concert lees and bows 1.250. 1.250.( 14,734.44 Acwrnpanist conurtfees Concert expehdltuie 145.20 1.011.3B 145.20 1.012.38 1,067.96 T¢wr ¢xpondiiur• 5,791.65 Music hre ¢xpendrture Musle purchase 43Q60 139.65 430.60 139.65 1535.07 2,054.23 Athertlslng expendlture Fee masks. colkttions, sundry •xpons•s External event ewnditure Administration Ind insur•h¢e Leabl costs ire of yr•8e 142.66 715.39 1.095.00 2,298.47 1,689.60 895.20 L781.75 I,ni.7S L104.OJ 1470.LKI 895.20 1.104. 2,470.Tr) 895.10 TOTAL tXPENDITUAE 17.9J9.$8 17,959.58 58,099.8 SUMMARY Total Recelpts Itss Totsl Expenditure Surpl¥illDeflcltl forye¥r l¥m8.68 117,939 531 1$9.10 1649.ts)1 17,449.61 17,939.58 I489.￿? ,0￿4$ 158,099.881 1,938.57 1649.001 Funds •t ￿st¥eaTend 4,71932 7L219.32 69,280.75 TOTAL CA￿ FUNDSATYEAR EPID 6YJ.10 4,070JI 70.719.4Z 71.219.32 RRCS Acco￿t$ 202fy21 FInal.￿sX YE Reyt 202ts21 Page2o13

Statement of As%etsaryl Uatmlltles tyerend 31 Juty 1021 MONETARY ASSETS 121 20 Total Total OJFrent Acctyjnt ICAF C5hl Deposit Account ICAF Gold) Deposit Account ICAF Gold) L￿8T•rrn Deposll Accouttt ICAF PL8t6numl Cash chequos on hand 16.435.53 8.15Q47 10.00 41.799.17 263.93 £64659.10 4.070.32 20,516.85 8.150.47 io.(x) 41.799.17 263.93 £70,729.42 21.047.74 8.149.65 41.795.C 226.93 £71.219.32 £4,070. REPRESENTED BY FUNDS General Fund 2ffj59.10 33.(￿.Tr) 2.659.10 33,IxK).ts) 31,0(Kl.L 915.15 L230. 1,925.17 £70,719.42 2,200.00 43,800. 20,500.L)J 655.15 Reserves Desoinated Fuhds Ant)• fjarton 8ursary Ahnfversary Eveht Fuhd Member Crtdhs 91S.15 L23Q 1,925.17 E4070.3Z 4,054.17 É71,219.32 £6W9.10 Member tsedlts DoDatlon5 fu V•nw Hlr• AceompaTrlst fees Exl•rno1 •v¢nt ticknts External event tl(ket5 25.17 1,925.17 4,064.17 720.C 1,834.18 33.00 3.00 33. £1,958.17 É1.925.17 £6,717.35 Not• 111 No remunerallon LY le•$ wtrt pak5 to any ol the Trniiees lh16￿41, arknj no Trusttt5 rKefved flnandal befieflt from the CIO durlnq th16 yèw. 111 There were no Indmdual Staff saknrlés yld. 131 Unrtsrrlcted Funds, a￿lIable ta be spent to luffil the aims ol ihe thJr¢ty, compiise: al Reserves.. held to protect agalnst ftTh•nclal shocks pressu￿$ bl De$￿Trated Funds.. amounts earmarked for ￿nt￿l8r purposes tl General Funds: C￿ be Spent on purp050 Indudlng r8ul•r runnlh8 tos 141 Th trustees haw r￿eWed the reserves d hawt o)nduded that £10.8Wshould b• deu¢natod for expehdlturt. £10,500 ha5 been added to desnaied fvnds t4Y4wds costs of puichiry nèw Èquipment and 6t•8ln& D•l8nated hjnds 01 £11.(￿ currtntly t(thipitse'. EquSpmeni and stawn8 £14L Data stor¥e and website £3.OCKI Anni¥ersary2vent o.c Mort det811 on restdcted wd unre5trirted fund5 w be loynd in tht Resèrves Pdlcv. Apprw•l Ola<￿U￿ts Theaccountswere •pprfftd ￿thET￿￿te￿I0Th s*Ded¢Jn thelrbthllby. Al￿ DI 2oll OIL RRCS Accounts 202￿21 FInal.￿5x YE Rep¢Jrt 202fy21 Pw3of3